Assistant Coach, Executive Director, Football Operations and Logistics

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  "location": {
    "raw": "Urbana, IL, US",
    "city": "Urbana",
    "region": "IL",
    "country": "United States",
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  "locations": [
    {
      "city": "Urbana",
      "state": "IL",
      "country": "US"
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  ],
  "requisitionId": 17064,
  "displayJobTitle": "Assistant Coach, Executive Director, Football Operations and Logistics",
  "externalDescription": " Duties and Responsibilities Strategic Leadership Collaborate directly with the Football Chief of Staff to design high-level operational strategies and execute comprehensive yearly, monthly, and weekly program schedules. Partner with the coaching staff to assist in game planning, preparation, and strategic planning. Serve as a point of contact and communication pipeline between the coaching staff and athletic administration. Analyze and refine organizational strategies and workflows, delivering recommendations to leadership for program enhancement and risk mitigation. Oversee that all policies are being followed to support DIA, campus, and NCAA standards. Manage branding strategy for Illinois Athletics and the Head Coach by coordinating and developing communication plans and schedules for the Head Coach. Operations Travel Management Manage the logistical execution of all away games, including securing commercial or charter aircraft, travel party ground transportation, and hotel contracting. Conduct advance site visits to upcoming road game destinations to inspect hotel accommodations, meeting room layouts, security protocols, and catering capabilities. Serve as the point person for complex bowl game or postseason travel, managing extended stays for travel parties frequently exceeding 250 individuals, including players, coaches, support staff, and administration. Execute operational support for high-impact initiatives, including community engagement, team-bonding, and recruiting events. Assist in management of the UIUC Police liaison program. Budget Monitor and analyze the comprehensive program budget, including building annual team travel projections. Create and manage the program travel budget, ensuring fiscal responsibility. Hold authorization for P-card and T-card purchases on behalf of the program. Prepare requisitions and purchase order requests through iBuy or Banner systems and coordinate vendor establishment processes. Coordinate with the Business Office regarding special payment arrangements with vendors. Manage the team per diem card program for current student-athletes, staff, and official visits, including ordering cards and reporting lost or stolen cards in collaboration with Financial Operations. Compliance Uphold rigorous compliance standards, ensuring all football operations adhere to NCAA, Big Ten Conference, and University of Illinois regulations. Sync with Compliance, Academics, and Administration to unify departmental policies and ensure seamless process alignment. Assist with student-athlete time management and CARA logs in collaboration with the Assistant AD to guarantee accurate reporting. Assist the Director of Football Operations in student-athlete support programs, including streamlining off-campus housing processes and ensuring financial aid compliance. Team Building Operations Compile, analyze, and manage statistical data to inform gameday strategy and decision-making. Partner closely with the Team Nutritionist to operationalize all facets of the Training Table, including scheduling, space allocation, vendor and catering logistics, and quality control for team fueling environments. Coordinate team meal scheduling in collaboration with Nutrition staff. Manage Teamworks and football-related communication platforms. Manage communication schedules and protocols to players and staff through communication platforms such as Teamworks. Manage internal player logistics, including coordination and programming of facility biometric/fingerprint access and distribution of player parking access. Serve as a football liaison for building operations and capital improvement projects. Conduct daily walkthroughs of the football complex, including lobby areas, locker rooms, corridors, and meeting rooms, ensuring graphics, displays, trophy cases, and lighting are maintained at a high standard for daily operations and recruiting visits. ",
  "postingEffectiveDate": "5/29/2026",
  "postingExpirationDate": "6/5/2026"
}