Temporary Accounting Transition Associate

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    "description": "<p>&nbsp;</p>\n\n<div class=\"WordSection1\">\n<p style=\"margin-left:48px\"><span style=\"font-family:Arial,sans-serif\"><strong>JOB</strong><strong> </strong><strong>TITLE:</strong><strong> </strong>Temporary Accounting Transition Associate</span></p>\n\n<p style=\"margin-left:48px\"><span style=\"font-family:Arial,sans-serif\"><strong>REPORTS TO: </strong>Director of Finance</span></p>\n\n<p style=\"margin-left:48px\"><span style=\"font-family:Arial,sans-serif\"><strong>POSITION TYPE: </strong>Temporary, Part-Time (25-29 Hours Per Week)</span></p>\n\n<p style=\"margin-left:48px; margin-right:26px\"><span style=\"font-family:Arial,sans-serif\"><strong>TERM OF APPOINTMENT: </strong>Through September 30, 2026, with future opportunities potentially available based on organizational needs, performance, and the results of PRAB&rsquo;s ongoing restructuring and fiscal stabilization efforts.</span></p>\n\n<h1 style=\"margin-left:48px\"><span style=\"font-family:Arial,sans-serif\">SUMMARY</span></h1>\n\n<p style=\"margin-left:48px; margin-right:26px\"><span style=\"font-family:Arial,sans-serif\">The Puerto Rican Action Board (PRAB) is a comprehensive human services organization serving children, youth, families, and older adults throughout Central New Jersey. PRAB provides a wide range of programs and services that promote self-sufficiency, family stability, educational achievement, housing security, health, and community well-being.</span></p>\n\n<p style=\"margin-left:48px; margin-right:26px\"><span style=\"font-family:Arial,sans-serif\">PRAB is seeking a highly organized and detail-oriented Temporary Accounting Transition Associate to support the organization&rsquo;s accounting operations during a critical period of fiscal and systems transition. This position will assist with accounts payable, reconciliations, financial documentation, month-end activities, and the implementation of a new accounting system.</span></p>\n\n<p><span style=\"font-family:Arial,sans-serif\">This position is intended to provide temporary operational support during PRAB&#39;s accounting system transition, organizational restructuring, and fiscal stabilization efforts through September 30, 2026. The ideal candidate will possess strong accounting fundamentals, excellent organizational skills, and the ability to work collaboratively with program and administrative staff in a fast-paced nonprofit environment.</span></p>\n\n<h1 style=\"margin-left:48px\"><span style=\"font-family:Arial,sans-serif\">ESSENTIAL RESPONSIBILITIES</span></h1>\n\n<h2 style=\"margin-left:48px\"><span style=\"font-family:Arial,sans-serif\"><em>Accounts Payable Administration</em></span></h2>\n\n<ul>\n\t<li><span style=\"font-family:Arial,sans-serif\">Receive, review, and process invoices, bills, check requests, and purchase documentation.</span></li>\n\t<li><span style=\"font-family:Arial,sans-serif\">Verify approvals and supporting documentation prior to payment processing.</span></li>\n\t<li><span style=\"font-family:Arial,sans-serif\">Maintain accurate vendor records and payment files.</span></li>\n\t<li><span style=\"font-family:Arial,sans-serif\">Assist with payment processing and vendor communications.</span></li>\n\t<li><span style=\"font-family:Arial,sans-serif\">Monitor accounts payable activity and assist in resolving discrepancies.</span></li>\n\t<li><span style=\"font-family:Arial,sans-serif\">Support Positive Pay and other banking verification processes.</span></li>\n\t<li><span style=\"font-family:Arial,sans-serif\">Maintain organized electronic and physical accounting records.</span></li>\n</ul>\n\n<p><strong><span style=\"font-family:Arial,sans-serif\"><em>Accounting and Financial Support</em></span></strong></p>\n\n<ul>\n\t<li><span style=\"font-family:Arial,sans-serif\">Assist with monthly bank reconciliations.</span></li>\n\t<li><span style=\"font-family:Arial,sans-serif\">Assist with credit card reconciliations and supporting documentation review.</span></li>\n\t<li><span style=\"font-family:Arial,sans-serif\">Assist with preparation of journal entries and supporting schedules.</span></li>\n\t<li><span style=\"font-family:Arial,sans-serif\">Support month-end and year-end close activities.</span></li>\n\t<li><span style=\"font-family:Arial,sans-serif\">Maintain accounting records and supporting financial documentation.</span></li>\n\t<li><span style=\"font-family:Arial,sans-serif\">Assist with accounts receivable tracking and deposit documentation.</span></li>\n\t<li><span style=\"font-family:Arial,sans-serif\">Assist with audit preparation and document retrieval as requested.</span></li>\n</ul>\n</div>\n\n<div class=\"WordSection2\">\n<h2 style=\"margin-left:48px\"><span style=\"font-family:Arial,sans-serif\"><em>QuickBooks Transition Support</em></span></h2>\n\n<ul>\n\t<li><span style=\"font-family:Arial,sans-serif\">Assist with implementation of QuickBooks Online.</span></li>\n\t<li><span style=\"font-family:Arial,sans-serif\">Support parallel reporting and reconciliation activities between MIP and QuickBooks during the transition period.</span></li>\n\t<li><span style=\"font-family:Arial,sans-serif\">Assist with chart of accounts setup, validation, and testing.</span></li>\n\t<li><span style=\"font-family:Arial,sans-serif\">Support data review, cleanup, and migration activities.</span></li>\n\t<li><span style=\"font-family:Arial,sans-serif\">Document accounting procedures and workflows to support organizational continuity.</span></li>\n\t<li><span style=\"font-family:Arial,sans-serif\">Assist with development of standardized financial reporting tools and templates.</span></li>\n</ul>\n\n<p>&nbsp;</p>\n\n<h2 style=\"margin-left:48px\"><span style=\"font-family:Arial,sans-serif\"><em>Grant and Program Support</em></span></h2>\n\n<ul>\n\t<li><span style=\"font-family:Arial,sans-serif\">Assist with gathering supporting documentation for grant reporting.</span></li>\n\t<li><span style=\"font-family:Arial,sans-serif\">Support program budget review processes as requested.</span></li>\n\t<li><span style=\"font-family:Arial,sans-serif\">Assist with maintaining grant-related financial files and records.</span></li>\n\t<li><span style=\"font-family:Arial,sans-serif\">Support organizational efforts to improve financial accountability and transparency.</span></li>\n</ul>\n\n<h2 style=\"margin-left:48px\"><span style=\"font-family:Arial,sans-serif\"><em>General Responsibilities</em></span></h2>\n\n<ul>\n\t<li><span style=\"font-family:Arial,sans-serif\">Participate in staff meetings and training opportunities.</span></li>\n\t<li><span style=\"font-family:Arial,sans-serif\">Maintain confidentiality of financial and personnel information.</span></li>\n\t<li><span style=\"font-family:Arial,sans-serif\">Work collaboratively with program and administrative staff.</span></li>\n\t<li><span style=\"font-family:Arial,sans-serif\">Maintain professional appearance and conduct.</span></li>\n\t<li><span style=\"font-family:Arial,sans-serif\">Perform other accounting-related duties as assigned.</span></li>\n</ul>\n\n<h1 style=\"margin-left:48px\"><span style=\"font-family:Arial,sans-serif\">QUALIFICATIONS</span></h1>\n\n<ul>\n\t<li><span style=\"font-family:Arial,sans-serif\">Associate&rsquo;s Degree in Accounting, Finance, Business Administration, or related field required; Bachelor&rsquo;s Degree preferred.</span></li>\n\t<li><span style=\"font-family:Arial,sans-serif\">Minimum of two years of accounting, bookkeeping, accounts payable, or nonprofit finance experience.</span></li>\n\t<li><span style=\"font-family:Arial,sans-serif\">Nonprofit experience strongly preferred.</span></li>\n\t<li><span style=\"font-family:Arial,sans-serif\">Experience with accounting software such as QuickBooks, Sage, MIP Fund Accounting, or similar systems.</span></li>\n\t<li><span style=\"font-family:Arial,sans-serif\">Strong understanding of accounts payable and general accounting principles.</span></li>\n\t<li><span style=\"font-family:Arial,sans-serif\">Experience supporting financial audits and month-end close activities preferred.</span></li>\n\t<li><span style=\"font-family:Arial,sans-serif\">Bilingual English/Spanish preferred.</span></li>\n</ul>\n\n<h1 style=\"margin-left:48px\"><span style=\"font-family:Arial,sans-serif\">KNOWLEDGE, SKILLS, AND ABILITIES</span></h1>\n\n<ul>\n\t<li><span style=\"font-family:Arial,sans-serif\">Strong attention to detail and accuracy.</span></li>\n\t<li><span style=\"font-family:Arial,sans-serif\">Excellent organizational and time management skills.</span></li>\n\t<li><span style=\"font-family:Arial,sans-serif\">Ability to manage multiple priorities and deadlines.</span></li>\n\t<li><span style=\"font-family:Arial,sans-serif\">Strong analytical and problem-solving skills.</span></li>\n\t<li><span style=\"font-family:Arial,sans-serif\">Ability to maintain confidentiality.</span></li>\n\t<li><span style=\"font-family:Arial,sans-serif\">Strong written and verbal communication skills.</span></li>\n\t<li><span style=\"font-family:Arial,sans-serif\">Proficiency with Microsoft Excel and Microsoft Office applications.</span></li>\n\t<li><span style=\"font-family:Arial,sans-serif\">Ability to work independently and collaboratively.</span></li>\n</ul>\n</div>\n\n<h1 style=\"margin-left:48px\"><span style=\"font-family:Arial,sans-serif\">COMPENSATION AND SCHEDULE</span></h1>\n\n<ul>\n\t<li><span style=\"font-family:Arial,sans-serif\">Temporary, part-time position averaging 25-29 hours per week.</span></li>\n\t<li><span style=\"font-family:Arial,sans-serif\">Hourly compensation range: $25.00 to $28.00 per hour, based on qualifications, experience, and demonstrated skills.</span></li>\n\t<li><span style=\"font-family:Arial,sans-serif\">This position is based in East Brunswick, New Jersey and requires regular in-person work to support accounting operations, financial record management, and organizational transition activities.</span></li>\n\t<li><span style=\"font-family:Arial,sans-serif\">While limited flexibility in scheduling may be available, the position is not intended to be a fully remote role and requires consistent on-site presence during scheduled work hours.</span></li>\n\t<li><span style=\"font-family:Arial,sans-serif\">Flexible scheduling may be available based on organizational needs.</span></li>\n\t<li><span style=\"font-family:Arial,sans-serif\">Position is currently anticipated to continue through September 30, 2026.</span></li>\n\t<li><span style=\"font-family:Arial,sans-serif\">Part-time employees are eligible for the following benefits:</span></li>\n\t<li><span style=\"font-family:Arial,sans-serif\">Sick time: Part-time Employees accrue at the rate of one (1) hour of sick time for every 30 hours worked.</span></li>\n\t<li><span style=\"font-family:Arial,sans-serif\">Holiday Pay: Part-time employees are eligible for holiday pay only when the holiday falls on a day they are regularly scheduled to work.</span></li>\n</ul>\n\n<p style=\"margin-left:24px; text-align:center\"><span style=\"font-family:Arial,sans-serif\"><strong><em>PRAB IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER</em></strong></span></p>\n\n<p>&nbsp;</p>\n",
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