Sponsored Programs Financial Specialist

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    "ShortDescriptionStr": "The Specialist reports to the Assistant Vice President for Research and is responsible for financial activities necessary to process time and effort on research and sponsored program accounts. The Specialist will manage the programmatic fiscal reporting activities related to the payment and billing processes necessary for sponsor guidelines and university policies and procedures on these externally funded programs. ",
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    "ExternalDescriptionStr": "<p style=\"text-align: justify;\"><span style=\"font-size: 11pt;\"><strong><u>Job Summary</u>:</strong></span></p><p style=\"text-align: justify;\"><span style=\"font-size: 11pt;\">The Specialist reports to the Assistant Vice President for Research and is responsible for financial activities necessary to process time and effort on research and sponsored program accounts. The Specialist will manage the programmatic fiscal reporting activities related to the payment and billing processes necessary for sponsor guidelines and university policies and procedures on these externally funded programs.&nbsp;</span></p><p style=\"text-align: justify;\"><span style=\"font-size: 11pt;\"><strong><u>Essential Functions (Responsibilities):&nbsp;</u></strong></span></p><ul style=\"list-style-type: disc; padding-left: 52px;\"><li class=\"ortl-align-justify\"><p style=\"text-align: justify;\"><span style=\"font-size: 11pt;\">Payroll coordination for personnel on sponsored project awards</span></p></li><li class=\"ortl-align-justify\"><p style=\"text-align: justify;\"><span style=\"font-size: 11pt;\">Complete reconciliation of payroll to time-and-effort sheets&nbsp;</span></p></li><li class=\"ortl-align-justify\"><p style=\"text-align: justify;\"><span style=\"font-size: 11pt;\">Assist in the review, revision, and approval of time-and-effort sheets for sponsored awards</span></p></li><li class=\"ortl-align-justify\"><p style=\"text-align: justify;\"><span style=\"font-size: 11pt;\">Collaborate with other TU offices to correct errors and charges for payroll to research and sponsored program accounts</span></p></li><li class=\"ortl-align-justify\"><p style=\"text-align: justify;\"><span style=\"font-size: 11pt;\">Maintain accurate financial and payroll records</span></p></li><li class=\"ortl-align-justify\"><p style=\"text-align: justify;\"><span style=\"font-size: 11pt;\">Submit timely, accurate invoices for active projects and consortia memberships to sponsors</span></p></li><li class=\"ortl-align-justify\"><p style=\"text-align: justify;\"><span style=\"font-size: 11pt;\">Complete follow-up on invoices to ensure receipt, accuracy, and acceptance</span></p></li><li class=\"ortl-align-justify\"><p style=\"text-align: justify;\"><span style=\"font-size: 11pt;\">Provide payment tracking and follow-up for past dues</span></p></li><li class=\"ortl-align-justify\"><p style=\"text-align: justify;\"><span style=\"font-size: 11pt;\">Assist in the management of the Chart of Accounts and financial award setup</span></p></li><li class=\"ortl-align-justify\"><p style=\"text-align: justify;\"><span style=\"font-size: 11pt;\">Submit financial statements and reports to sponsors</span></p></li><li class=\"ortl-align-justify\"><p style=\"text-align: justify;\"><span style=\"font-size: 11pt;\">Provide oversight for fiscal aspect of sponsored projects</span></p></li><li class=\"ortl-align-justify\"><p style=\"text-align: justify;\"><span style=\"font-size: 11pt;\">Prepare and submit various reports for the university and the external sponsors</span></p></li><li class=\"ortl-align-justify\"><p style=\"text-align: justify;\"><span style=\"font-size: 11pt;\">Serve as a liaison between university officials, principal investigators, staff and funding agency representatives</span></p></li></ul><p style=\"margin-right: 1.8pt;\"><span style=\"font-size: 11pt; text-decoration: none;\"><strong><u>&nbsp;</u></strong></span></p><p style=\"margin-right: 1.8pt;\"><span style=\"font-size: 11pt;\"><strong><u>Minimum Qualifications:</u></strong></span></p><figure class=\"table\"><table border=\"0\" cellspacing=\"0\" cellpadding=\"0\" width=\"685\" style=\"border-collapse: collapse;\"><tbody><tr><td width=\"367\" valign=\"top\" style=\"padding: 0in 5.4pt; width: 275.4pt;\"><p style=\"margin-right: 1.8pt;\"><span style=\"font-size: 11pt;\"><u>Knowledge/Skill/Ability</u></span></p></td><td width=\"318\" valign=\"top\" style=\"padding: 0in 5.4pt; width: 238.5pt;\"><p style=\"margin-right: 1.8pt;\"><span style=\"font-size: 11pt;\"><u>Equivalent Education/Experience</u></span></p></td></tr><tr><td width=\"367\" valign=\"top\" style=\"padding: 0in 5.4pt; width: 275.4pt;\"><ul style=\"list-style-type: disc; padding-left: 24px;\"><li><span style=\"font-size: 11pt;\">General understanding of basic accounting principles</span></li><li><span style=\"font-size: 11pt;\">Previous experience in account management, bookkeeping, payroll management, invoicing, or project management</span></li><li><span style=\"font-size: 11pt;\">Demonstrated ability to interpret and apply policies and procedures&nbsp;</span></li><li><span style=\"font-size: 11pt;\">The ability to utilize independent judgment and discretion&nbsp;</span></li><li><span style=\"font-size: 11pt;\">Must be able to produce time-sensitive, accurate information on sponsored project matters</span></li><li><span style=\"font-size: 11pt;\">Have excellent organizational skills</span></li><li><span style=\"font-size: 11pt;\">Must be self-motivated and work well under pressure with limited supervision</span></li><li><span style=\"font-size: 11pt;\">Handle a multitude of tasks and be team-oriented</span></li><li><span style=\"font-size: 11pt;\">Have superior communication skills&nbsp;</span></li><li><span style=\"font-size: 11pt;\">Must be dedicated to providing timely customer service with exceptional interpersonal capabilities</span></li><li><p><span style=\"font-size: 11pt;\">Be proficient in an automated environment including effective utilization of Microsoft Windows (Outlook, Word, and Excel)&nbsp;</span></p><p>&nbsp;</p></li></ul></td><td width=\"318\" valign=\"top\" style=\"padding: 0in 5.4pt; width: 238.5pt;\"><ul style=\"list-style-type: disc; padding-left: 24px;\"><li><span style=\"font-size: 11pt;\">A Bachelor’s degree&nbsp;</span></li><li><span style=\"font-size: 11pt;\">A combination of education and work experience may be substituted for the minimum qualifications</span></li></ul></td></tr></tbody></table></figure><p style=\"margin: 0in 1.8pt 0.0001pt 27pt; text-indent: -27pt;\">&nbsp;</p><p style=\"margin: 0in 1.8pt 0.0001pt 27pt; text-indent: -27pt;\"><span style=\"font-size: 11pt;\"><strong><u>Preferred Qualifications:</u></strong></span></p><p style=\"margin-right: 2.15pt;\"><span style=\"font-size: 11pt;\">A Bachelor’s degree and/or at least 3 years previous experience in a university sponsored program office in post-award administration; previous experience in a university sponsored program office in post-award administration; a demonstrated knowledge of federal funding agency regulations including 2 CFR 200 Uniform Administrative Cost Principles and Audit Requirements for Federal Awards.</span></p><p style=\"margin: 0in 1.8pt 0.0001pt 27pt; text-indent: -27pt;\">&nbsp;</p><p style=\"margin-right: 1.8pt;\"><span style=\"font-size: 11pt;\"><strong><u>Special Job Dimensions:</u></strong></span></p><p style=\"margin-right: 1.8pt; text-align: justify;\"><span style=\"font-size: 11pt;\">Work requires working with highly sensitive or confidential information.&nbsp;</span></p><p style=\"margin: 0in 1.8pt 0.0001pt 27pt; text-align: justify; text-indent: -27pt;\"><span style=\"font-size: 11pt; text-decoration: none;\"><strong><u>&nbsp;</u></strong></span></p><p style=\"margin-right: 1.8pt; text-align: justify;\"><span style=\"font-size: 11pt;\"><strong><u>Note:</u></strong>&nbsp; The essential job functions and associated qualifications contained in this document describe the general nature and level of the work performed.&nbsp; They are not intended to represent an exhaustive listing or be inclusive of all aspects of the job.&nbsp; The tasks and procedures involved in the performance of the essential job functions may vary from day-to-day.&nbsp; Major changes in areas of responsibility may occur, as directed by management, and will require revision of this job description.&nbsp;</span></p>",
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