Litigation Coordinator & Executive Assistant

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    "datePosted": "2026-05-18",
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    "description": "<p>We are seeking a highly organized, proactive, and legally-minded <span style=\"font-weight: bold\">Litigation Coordinator &amp; Executive Assistant</span> to anchor our expanding litigation team. In this dual-function role, you will serve as the strategic gatekeeper, air-traffic controller, and operational backbone for a fast-paced team of litigation attorneys.</p>\n<p>This is not a basic administrative role; you will be responsible for the high-stakes management of court-mandated deadlines, hearing schedules, and case tracking. The ideal candidate possesses a sharp understanding of the litigation lifecycle, exceptional attention to detail, and the ability to ruthlessly prioritize tasks in a dynamic environment.</p>\n<p><br></p>\n<p><span style=\"font-size: 18pt\">Duties and Responsibilities:</span></p>\n<ul>\n<li><span style=\"font-weight: bold\">High-Volume Calendar Management:</span> Masterfully manage and optimize calendars for 7 litigation attorneys, balancing court appearances, depositions, client meetings, and internal deadlines.</li>\n<li><span style=\"font-weight: bold\">Docketing &amp; Deadline Tracking:</span> Track and monitor crucial court-mandated deadlines. Ensure the schedule for all upcoming court filings is meticulously maintained and that attorneys are alerted well in advance.</li>\n<li><span style=\"font-weight: bold\">Team Coordination &amp; Gatekeeping:</span> Serve as a central point of contact for the 7-attorney team. Coordinate schedules with internal staff, clients, opposing counsel, and court personnel to ensure smooth execution of legal proceedings.</li>\n<li><span style=\"font-weight: bold\">Reporting &amp; Case Tracking:</span> Utilize Excel, Google Sheets, and legal management tools to generate comprehensive case status reports, tracking metrics, and administrative summaries for leadership.</li>\n<li><span style=\"font-weight: bold\">Prioritization &amp; Problem Solving:</span> Actively triage conflicting schedules and last-minute court continuances. Proactively resolve overlapping commitments before they become issues.</li>\n<li><span style=\"font-weight: bold\">Documentation &amp; Correspondence:</span> Maintain detailed records of scheduling changes, draft professional correspondence, and ensure case files are organized and accessible.</li>\n<li><span style=\"font-weight: bold\">Confidentiality:</span> Maintain absolute discretion and strict confidentiality regarding sensitive client data and ongoing litigation strategies.</li>\n</ul>\n<p><br></p>\n<p><span style=\"font-size: 18pt\">Experience and Qualifications:</span></p>\n<ul>\n<li><span style=\"font-weight: bold\">Education:</span> Bachelor’s degree or an Associate’s degree in Legal Studies (or a Paralegal Certificate) is highly preferred.</li>\n<li><span style=\"font-weight: bold\">Experience:</span> Minimum of 2–3 years of experience as a Legal Assistant, Legal EA, or Litigation Coordinator in a fast-paced law firm environment.</li>\n<li><span style=\"font-weight: bold\">Prioritization Skills:</span> Proven experience supporting a multi-attorney team (ideally 4+ attorneys) and managing competing high-priority demands.</li>\n<li><span style=\"font-weight: bold\">Legal Knowledge:</span> Solid foundational understanding of litigation workflows, legal terminology, and how court timelines operate.</li>\n<li><span style=\"font-weight: bold\">Technical Proficiency:</span> Proficient in Google Workspace (Gmail, Google Calendar) and Microsoft Office (Word, Excel). Experience with legal practice management software is a strong plus.</li>\n</ul>",
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