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Administrative Assistant

E2d0f238 7ee9 41ca Af13 B400e63d62df 19000101 000001 · Grand Rapids, MI, US, Grand Rapids, MI · Active · ADP Workforce Now Recruiting

Job facts

FieldValue
CompanyE2d0f238 7ee9 41ca Af13 B400e63d62df 19000101 000001
TitleAdministrative Assistant
Normalized title-
Department / team-
LocationGrand Rapids, MI, United States
Work model-
Employment type-
Salary-
Statusactive
ATS providerADP Workforce Now Recruiting
Posted / first seen2026-05-06 / 2026-05-31
Changed / last seen2026-06-06 / 2026-06-06

Related slices

PageWhat it containsOpen
Company jobsActive postings from E2d0f238 7ee9 41ca Af13 B400e63d62df 19000101 000001.Open
Company breakdownsRole, location, ATS, and work model facets for this company.Open
ATS provider jobsActive postings observed through ADP Workforce Now Recruiting.Open
Provider filtered searchThe same provider as a filtered job collection.Open
City jobsActive postings in Grand Rapids.Open
Lifecycle eventsOpen, update, close, and reopen events for this posting.Open
Original postingCanonical source or apply URL captured from the ATS.Open

Linked records

CompanyE2d0f238 7ee9 41ca Af13 B400e63d62df 19000101 000001
Source41e2420b-7b7c-4fda-95d9-4457b0915201
ATS providerADP Workforce Now Recruiting

Description

If you’re passionate about people and want to work in Human Resources, this is your moment. As an Administrative Assistant, you’ll be at the heart of the employee experience— from onboarding to ongoing engagement events and recognition, supporting key HR initiatives, and contributing to a workplace culture that people genuinely enjoy being part of. This position offers the opportunity to gain exposure to multiple areas of Human Resources while working in a collaborative, fast-paced environment. Join the team that has been powering growth and an excellent reputation for over 60 years! Etna Supply is an industry leader in plumbing, heating, underground, municipal, and fire protection wholesale distribution throughout Michigan, Indiana, Ohio, and Wisconsin. We are committed to sound financial principles, building partnerships that foster teamwork, and striving for continuous improvement. We are dedicated to fairness, integrity, and respect. What We Offer: Competitive compensation and benefits package, including quarterly bonuses! Pay $19-$23 an hour depending on experience Balanced home/work life 401(k) with company match Medical, Dental, and Vision Insurance Company provided and Voluntary Life Insurance Short Term and Long-Term Disability and more! Key Responsibilities Deliver exceptional customer service to internal and external HR customers while maintaining confidentiality and professionalism. Support and provide backup daily Human Resources operations including payroll, recruiting, onboarding, employee recognition, benefits, and administrative functions. Coordinate job postings, communicate with candidates, and assist throughout the recruiting and hiring process. Process background checks, reference checks, pre-employment paperwork, drug screens, and physicals. Schedule and coordinate new hire orientation sessions, onboarding activities, and driver orientation training. Maintain employee files, including I-9 documentation, EEO information, and onboarding records. Assist associates with new hire paperwork, HR questions, employment verifications, and password resets for HR systems. Generates HR reports as needed in various systems (attendance, personnel changes, performance review progress, etc.). Prepare orientation materials, welcome gifts, recognition items, and employee communications. Coordinate employee recognition programs including anniversaries, birthdays, service awards, sympathy acknowledgements, and special events. Assist with planning and hosting company events, recruiting events, and quarterly fun activities. Maintain HR office supplies, equipment, files, mail distribution, and general clerical duties. Create, organize, and update HR procedures, forms, and standard operating procedures (SOPs). Participate in staff meetings, training sessions, and continuous improvement initiatives. Build positive working relationships with associates, supervisors, HR team members, and all internal departments. Demonstrate strong collaboration and teamwork, working closely with co-workers to ensure timely, accurate, and compliant payroll processing and other duties. Provides backup support to HR team members by assisting with workload coverage during absences, peak periods, or special projects, ensuring continuity of service and consistent adherence to HR standards and timelines. Local travel to complete assigned duties. Maintain regular attendance and contribute to a safe and positive work environment. Education and/or Experience: High school diploma; or Two years of related experience and training, or Equivalent combination of experience and education. Certifications and/or Licenses: Valid driver’s license and acceptable driving record. We are an Equal Employment Opportunity Employer.

Full job record

Job ID86dfe6e7e32b236f340a67eb904d2a8823877e4c
Org ID7c343688-82d8-467b-b77f-711fdd8e4b5f
Source ID41e2420b-7b7c-4fda-95d9-4457b0915201
Board ID41e2420b-7b7c-4fda-95d9-4457b0915201
Provideradp_workforcenow
Provider Job Key543736
TitleAdministrative Assistant
Normalized Title—
Statusactive
Activeyes
Location TextGrand Rapids, MI, US, Grand Rapids, MI
Department—
Team—
Employment Type—
Workplace Type—
Remote Policy—
CountryUnited States
RegionMI
CityGrand Rapids
Salary Raw—
Salary Min—
Salary Max—
Salary Currency—
Salary Period—
Source URLhttps://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=e2d0f238-7ee9-41ca-af13-b400e63d62df&ccId=19000101_000001&lang=en_US&type=JS&jobId=543736&jwId=9200923275406_1
Apply URLhttps://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=e2d0f238-7ee9-41ca-af13-b400e63d62df&ccId=19000101_000001&lang=en_US&type=JS&jobId=543736&jwId=9200923275406_1
First Seen At2026-05-31 18:28:52Z
Last Seen At2026-06-06 12:40:57Z
Last Checked At2026-06-06 12:40:57Z
Last Changed At2026-06-06 12:40:57Z
Inactive At—
Source Posted At2026-05-06 16:31:00Z
Source Updated At—
Raw Payload Uris3://job-postings-prod-raw-590183727216/raw/provider=adp_workforcenow/board=e2d0f238-7ee9-41ca-af13-b400e63d62df|19000101_000001/date=2026-06-06/2026-06-06T12-40-56-201Z-5cf344cd3507dad6d897d5ea52ea56829532ba13ed73c073227d11adab6a6260.json
Event Fields
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  "last_changed_at": "2026-06-06T12:40:57.277Z",
  "active_status": "active"
}
Parsed Structured
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  "salary_min": null,
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  "launch_scope": {
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      "is_remote": false,
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    "countries": [
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  "remote_policy": null,
  "salary_period": null,
  "workplace_type": null,
  "salary_currency": null
}
Extensions
{}
Native Structured
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    "requisitionDescription": "<div><div><div><p style='margin:0in;font-size:16px;font-family:\"Aptos\",sans-serif;' data-pasted=\"true\"><strong><span style=\"font-size: 18px; font-family: verdana, sans-serif;\">If you&rsquo;re passionate about people and want to work in Human Resources, this is your moment. As an Administrative Assistant, you&rsquo;ll be at the heart of the employee experience&mdash; from onboarding to ongoing engagement events and recognition, supporting key HR initiatives, and contributing to a workplace culture that people genuinely enjoy being part of. This position offers the opportunity to gain exposure to multiple areas of Human Resources while working in a collaborative, fast-paced environment.&nbsp;</span></strong></p><p style='margin:0in;font-size:16px;font-family:\"Aptos\",sans-serif;'><span style=\"font-size: 18px; font-family: verdana, sans-serif;\"><br></span></p><p style='margin:0in;font-size:16px;font-family:\"Aptos\",sans-serif;'><span style=\"font-size: 18px; font-family: verdana, sans-serif;\">Join the team that has been powering growth and an excellent reputation for over 60 years! Etna Supply is an industry leader in plumbing, heating, underground, municipal, and fire protection wholesale distribution throughout Michigan, Indiana, Ohio, and Wisconsin. We are committed to sound financial principles, building partnerships that foster teamwork, and striving for continuous improvement. We are dedicated to fairness, integrity, and respect.&nbsp;</span></p><p style='margin:0in;font-size:16px;font-family:\"Aptos\",sans-serif;'><br></p><p style='margin:0in;font-size:16px;font-family:\"Aptos\",sans-serif;'><span style=\"font-size: 18px; font-family: verdana, sans-serif;\"><strong>What We Offer:</strong></span></p><ul style=\"margin-bottom:0in;margin-top:0in;\" type=\"disc\"><li style=\"margin: 0in; font-size: 18px; font-family: verdana, sans-serif;\">Competitive compensation and benefits package, including <strong>quarterly bonuses!&nbsp;</strong></li><li style=\"margin: 0in; font-size: 18px; font-family: verdana, sans-serif; font-weight: bold;\">Pay $19-$23 an hour depending on experience&nbsp;</li><li style=\"font-family: verdana, sans-serif; font-size: 18px;\">Balanced home/work life</li><li style=\"margin: 0in; font-size: 18px; font-family: verdana, sans-serif;\">401(k) with company match&nbsp;</li><li style=\"margin: 0in; font-size: 18px; font-family: verdana, sans-serif;\">Medical, Dental, and Vision Insurance&nbsp;</li><li style=\"margin: 0in; font-size: 18px; font-family: verdana, sans-serif;\">Company provided and Voluntary Life Insurance&nbsp;</li><li style=\"margin: 0in; font-size: 18px; font-family: verdana, sans-serif;\">Short Term and Long-Term Disability&nbsp;</li><li style=\"margin: 0in; font-size: 18px; font-family: verdana, sans-serif; font-weight: bold;\">and more!</li></ul><p style='margin:0in;font-size:16px;font-family:\"Aptos\",sans-serif;'><span style=\"font-size: 18px; font-family: verdana, sans-serif;\"><br></span></p><p style='margin:0in;font-size:16px;font-family:\"Aptos\",sans-serif;'><span style=\"font-size: 18px; font-family: verdana, sans-serif;\"><strong>Key Responsibilities</strong></span></p><ul style=\"margin-bottom:0in;margin-top:0in;\" type=\"disc\"><li style=\"margin: 0in; font-size: 18px; font-family: verdana, sans-serif;\">Deliver exceptional customer service to internal and external HR customers while maintaining confidentiality and professionalism.&nbsp;</li><li style=\"margin: 0in; font-size: 18px; font-family: verdana, sans-serif;\">Support and provide backup daily Human Resources operations including payroll, recruiting, onboarding, employee recognition, benefits, and administrative functions.&nbsp;</li><li style=\"margin: 0in; font-size: 18px; font-family: verdana, sans-serif;\">Coordinate job postings, communicate with candidates, and assist throughout the recruiting and hiring process.&nbsp;</li><li style=\"margin: 0in; font-size: 18px; font-family: verdana, sans-serif;\">Process background checks, reference checks, pre-employment paperwork, drug screens, and physicals.&nbsp;</li><li style=\"margin: 0in; font-size: 18px; font-family: verdana, sans-serif;\">Schedule and coordinate new hire orientation sessions, onboarding activities, and driver orientation training.&nbsp;</li><li style=\"margin: 0in; font-size: 18px; font-family: verdana, sans-serif;\">Maintain employee files, including I-9 documentation, EEO information, and onboarding records.&nbsp;</li><li style=\"margin: 0in; font-size: 18px; font-family: verdana, sans-serif;\">Assist associates with new hire paperwork, HR questions, employment verifications, and password resets for HR systems.&nbsp;</li><li style=\"margin: 0in; font-size: 18px; font-family: verdana, sans-serif; background: white;\"><span style=\"color: black;\">Generates HR reports as needed in various systems (attendance, personnel changes, performance review progress, etc.).</span></li><li style=\"margin: 0in; font-size: 18px; font-family: verdana, sans-serif;\">Prepare orientation materials, welcome gifts, recognition items, and employee communications.&nbsp;</li><li style=\"margin: 0in; font-size: 18px; font-family: verdana, sans-serif;\">Coordinate employee recognition programs including anniversaries, birthdays, service awards, sympathy acknowledgements, and special events.&nbsp;</li><li style=\"margin: 0in; font-size: 18px; font-family: verdana, sans-serif;\">Assist with planning and hosting company events, recruiting events, and quarterly fun activities.&nbsp;</li><li style=\"margin: 0in; font-size: 18px; font-family: verdana, sans-serif;\">Maintain HR office supplies, equipment, files, mail distribution, and general clerical duties.&nbsp;</li><li style=\"margin: 0in; font-size: 18px; font-family: verdana, sans-serif;\">Create, organize, and update HR procedures, forms, and standard operating procedures (SOPs).&nbsp;</li><li style=\"margin: 0in; font-size: 18px; font-family: verdana, sans-serif;\">Participate in staff meetings, training sessions, and continuous improvement initiatives.&nbsp;</li><li style=\"margin: 0in; font-size: 18px; font-family: verdana, sans-serif;\">Build positive working relationships with associates, supervisors, HR team members, and all internal departments.</li><li style=\"margin: 0in; font-size: 18px; font-family: verdana, sans-serif;\">Demonstrate strong collaboration and teamwork, working closely with co-workers to ensure timely, accurate, and compliant payroll processing and other duties.</li><li style=\"margin: 0in; font-size: 18px; font-family: verdana, sans-serif;\">Provides backup support to HR team members by assisting with workload coverage during absences, peak periods, or special projects, ensuring continuity of service and consistent adherence to HR standards and timelines.</li><li style=\"margin: 0in; font-size: 18px; font-family: verdana, sans-serif;\">Local travel to complete assigned duties.</li><li style=\"margin: 0in; font-size: 18px; font-family: verdana, sans-serif;\">Maintain regular attendance and contribute to a safe and positive work environment.&nbsp;</li></ul><p style='margin:0in;font-size:16px;font-family:\"Aptos\",sans-serif;'><span style=\"font-size: 18px; font-family: verdana, sans-serif;\"><br></span></p><p style='margin:0in;font-size:16px;font-family:\"Aptos\",sans-serif;'><span style=\"font-size: 18px; font-family: verdana, sans-serif;\"><strong>Education and/or Experience:</strong></span></p><ul style=\"margin-bottom:0in;margin-top:0in;\" type=\"disc\"><li style=\"margin: 0in; font-size: 18px; font-family: verdana, sans-serif;\">High school diploma; or&nbsp;</li><li style=\"margin: 0in; font-size: 18px; font-family: verdana, sans-serif;\">Two years of related experience and training, or</li><li style=\"margin: 0in; font-size: 18px; font-family: verdana, sans-serif;\">Equivalent combination of experience and education.</li></ul><p style='margin:0in;font-size:16px;font-family:\"Aptos\",sans-serif;'><span style=\"font-size: 18px; font-family: verdana, sans-serif;\"><strong>&nbsp;</strong></span></p><p style='margin:0in;font-size:16px;font-family:\"Aptos\",sans-serif;'><span style=\"font-size: 18px; font-family: verdana, sans-serif;\"><strong>Certifications and/or Licenses:</strong></span></p><ul style=\"margin-bottom:0in;margin-top:0in;\" type=\"disc\"><li style=\"margin: 0in; font-size: 18px; font-family: verdana, sans-serif;\">Valid driver&rsquo;s license and acceptable driving record.</li></ul><p><span style=\"font-size: 18px; font-family: verdana, sans-serif;\"><br></span></p><p style=\"margin-top:0pt;margin-bottom:8pt;font-family:Verdana;font-size:13px;color:black;\" data-pasted=\"true\"><span style=\"font-style: italic; font-size: 18px; font-family: verdana, sans-serif;\">We are an Equal Employment Opportunity Employer.&nbsp;</span></p></div></div></div>\n",
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