Team Assistant

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  "last_changed_at": "2026-06-04T11:38:37.458Z",
  "active_status": "active"
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  "language": "en",
  "location": {
    "raw": "London, London, City of, E14 5NR, United Kingdom",
    "city": "London",
    "region": "London, City of",
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    "is_remote": false,
    "confidence": 0.8
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  "inferred_at": "2026-06-06T10:16:21.467Z",
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    "included": true,
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{
  "list_job": {
    "id": "249",
    "isRemote": null,
    "location": {
      "city": "London",
      "state": "London, City of"
    },
    "atsLocation": {
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      "state": null,
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    "locationType": "2",
    "jobOpeningName": "Team Assistant ",
    "departmentLabel": null,
    "employmentStatusLabel": "Full-Time"
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  "detail_job_opening": {
    "location": {
      "city": "London",
      "state": "London, City of",
      "postalCode": "E14 5NR",
      "addressCountry": "United Kingdom"
    },
    "datePosted": "2026-05-28",
    "atsLocation": {
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    "description": "<p><span style=\"font-size: 12pt; font-weight: bold\">About the Role</span></p>\n<p><span style=\"font-size: 12pt\">We are looking for a proactive and highly organised <span style=\"font-weight: bold\">Team Assistant </span>to support our <span style=\"font-weight: bold\">Executive Committee</span> and manage key aspects of <span style=\"font-weight: bold\">office administration</span>. The ideal candidate will be an exceptional communicator, skilled multitasker, and confident decision-maker who thrives in a fast-paced, professional environment. </span></p>\n<p>This role is a one year fixed term contract.</p>\n<p><br></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt; font-weight: bold\">Key Responsibilities:</span></p>\n<ul>\n<li><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt\">Diary and calendar coordination across the wider team, ensuring scheduling conflicts are managed proactively.</span></li>\n<li><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt\">Inbox management support, including triaging correspondence, flagging priorities for the team. </span></li>\n<li><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt\">Travel booking and itinerary management for team members, covering domestic and standard European travel. </span></li>\n<li><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt\">Meeting logistics, including room bookings, catering coordination and circulating agendas. </span></li>\n<li><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt\">Office stock and supplies ordering, ensuring the London office is always well-equipped. </span></li>\n<li><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt\">General office management, including maintain a clean, organised, and well-functioning workspace. </span></li>\n<li><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt\">Vendor and facilities liaison for day to day queries and routine purchases. </span></li>\n<li><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt\">Supporting with ad hoc tasks. </span></li>\n</ul>\n<p><br></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt; font-weight: bold\">Person specification:</span></p>\n<ul>\n<li><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt\">We are looking for someone with 1–2 years’ experience in an Executive Assistant, Personal Assistant, or office administration role.</span></li>\n<li><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt\">The successful candidate will be confident in managing complex diaries and coordinating schedules across multiple stakeholders.</span></li>\n<li><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt\">You will have strong written and verbal communication skills and be able to build positive working relationships with colleagues.</span></li>\n<li><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt\">Excellent organisational skills and a strong eye for detail are essential for this role.</span></li>\n<li><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt\">The role requires discretion and the ability to handle sensitive and confidential information appropriately.</span></li>\n<li><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt\">Strong IT skills, particularly in Microsoft Office 365, are required.</span></li>\n<li><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt\">We are looking for a proactive self-starter who can anticipate needs and work independently.</span></li>\n<li><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt\">The ability to thrive in a fast-paced environment and adapt to shifting priorities is important.</span></li>\n</ul>\n<p><br><br></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt\"><em>WSD is an employer that values diversity. We highly encourage applications from appropriately qualified and eligible candidates irrespective of age, race, religion, national origin, gender, sexual orientation, gender identity and/or expression, veteran status, disability, or any other status protected by applicable law.</em></span></p>",
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    "jobOpeningName": "Team Assistant ",
    "departmentLabel": "",
    "jobOpeningStatus": "Open",
    "minimumExperience": "Mid-level",
    "jobOpeningShareUrl": "https://wsd.bamboohr.com/careers/249",
    "employmentStatusLabel": "Full-Time"
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