Administrative Assistant

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    "requisitionDescription": "<div><p><span style=\"font-size: 11px; font-family: verdana, sans-serif; color: black;\">The <strong>Administrative Assistant,</strong> supports the Directors and office leadership with coordination of administrative and operations for a residential facility, out-patient program or other business unit. This role is responsible for all coordination and facilitation of operations and office administration.</span></p><p style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;line-height:normal;font-size:15px;font-family:\"Calibri\",sans-serif;'><span style=\"font-family: verdana, sans-serif; font-size: 11px;\"><strong><span style=\"color: black;\">JOB RESPONSIBILITIES</span></strong></span></p><ul style=\"margin-bottom:0in;\" type=\"disc\"><li style=\"margin: 0in 0in 8pt; line-height: normal; font-size: 11px; font-family: verdana, sans-serif; color: black;\">Answers phones, checks voice mail and distributes messages to staff.</li><li style=\"margin: 0in 0in 8pt; line-height: normal; font-size: 11px; font-family: verdana, sans-serif; color: black;\">Follows emergency procedures and directives given, including communication protocols.</li><li style=\"margin: 0in 0in 8pt; line-height: normal; font-size: 11px; font-family: verdana, sans-serif; color: black;\">Maintains, completes and ensures that logs, records and charts are updated, accurate and available to staff.</li><li style=\"margin: 0in 0in 8pt; line-height: normal; font-size: 11px; font-family: verdana, sans-serif; color: black;\">Performs administrative tasks such as composing letters, data entry, filing and faxing.</li><li style=\"margin: 0in 0in 8pt; line-height: normal; font-size: 11px; font-family: verdana, sans-serif; color: black;\">Maintains supply of all administrative documents, clinical forms and handbooks.</li><li style=\"margin: 0in 0in 8pt; line-height: normal; font-size: 11px; font-family: verdana, sans-serif; color: black;\">Submits purchase orders and ensures office supply inventory is maintained.</li><li style=\"margin: 0in 0in 8pt; line-height: normal; font-size: 11px; font-family: verdana, sans-serif; color: black;\">Maintains office equipment.</li><li style=\"margin: 0in 0in 8pt; line-height: normal; font-size: 11px; font-family: verdana, sans-serif; color: black;\">Oversees petty-cash and submits receipts and ledger to accounting.</li></ul><p style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;line-height:normal;font-size:15px;font-family:\"Calibri\",sans-serif;'><span style=\"font-size: 11px; font-family: verdana, sans-serif; color: black;\">For Clinical and Residential facilities;</span></p><ul style=\"margin-bottom:0in;\" type=\"disc\"><li style=\"margin: 0in 0in 8pt; line-height: normal; font-size: 11px; font-family: verdana, sans-serif; color: black;\">Locates clinical records per the direction and at the request of the Custodian of Records for patients.</li><li style=\"margin: 0in 0in 8pt; line-height: normal; font-size: 11px; font-family: verdana, sans-serif; color: black;\">Notifies administrative and clinical staff of all admits, discharges and room changes.</li><li style=\"margin: 0in 0in 8pt; line-height: normal; font-size: 11px; font-family: verdana, sans-serif; color: black;\">Participates in alumni and referral source events pertinent to the facility.</li><li style=\"margin: 0in 0in 8pt; line-height: normal; font-size: 11px; font-family: verdana, sans-serif; color: black;\">Responsible for inventory, disbursements and safekeeping of client money and valuables.</li><li style=\"margin: 0in 0in 8pt; line-height: normal; font-size: 11px; font-family: verdana, sans-serif; color: black;\">May provide back-up for patient transportation.</li></ul><p style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;line-height:normal;font-size:15px;font-family:\"Calibri\",sans-serif;'><span style=\"font-family: verdana, sans-serif; font-size: 11px;\"><strong><span style=\"color: black;\">JOB QUALIFICATIONS</span></strong></span></p><ul style=\"margin-bottom:0in;\" type=\"disc\"><li style=\"margin: 0in 0in 8pt; line-height: normal; font-size: 11px; font-family: verdana, sans-serif; color: black;\">Minimum of three (3) years of experience working in an office.</li><li style=\"margin: 0in 0in 8pt; line-height: normal; font-size: 11px; font-family: verdana, sans-serif; color: black;\">Must be proficient in Microsoft Office products: Word, Excel, PowerPoint and Outlook.</li><li style=\"margin: 0in 0in 8pt; line-height: normal; font-size: 11px; font-family: verdana, sans-serif; color: black;\">Excellent communication and customer service skills.</li><li style=\"margin: 0in 0in 8pt; line-height: normal; font-size: 11px; font-family: verdana, sans-serif; color: black;\">Ability to timely and efficiently complete tasks and projects.</li><li style=\"margin: 0in 0in 8pt; line-height: normal; font-size: 11px; font-family: verdana, sans-serif; color: black;\">Must have a clean driving record, valid driver&#39;s license, personal auto insurance or insurable by our insurance carrier, if job requires responsibility for transportation of patients.</li><li style=\"margin: 0in 0in 8pt; line-height: normal; font-size: 11px; font-family: verdana, sans-serif; color: black;\">Experience working in a healthcare environment preferred.</li></ul><p><br></p></div>\n",
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