Administrative Data Assistant

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    "description": "<p><span style=\"display:block; font-size:16px\"><span style=\"font-family:Calibri,sans-serif\"><strong>POSITION SUMMARY</strong></span></span></p>\n\n<p>&nbsp;</p>\n\n<p style=\"text-align:justify\"><span style=\"display:block; font-size:16px\"><span style=\"font-family:Calibri,sans-serif\">The Office of Sponsored Programs and the Office of the Associate Provost seek a full-time Administrative/Data Assistant to provide comprehensive administrative and data support to both units. Under direct supervision, the Administrative/Data Assistant performs a wide range of administrative, technical, and data management duties to support efficient office operations, grant management, and compliance activities.</span></span></p>\n\n<p style=\"text-align:justify\"><br />\n<span style=\"display:block; font-size:16px\"><span style=\"font-family:Calibri,sans-serif\"><strong>TASKS &amp; RESPONSIBILITIES</strong></span></span></p>\n\n<p style=\"text-align:justify\">&nbsp;</p>\n\n<ul>\n\t<li style=\"text-align:justify\"><span style=\"display:block; font-size:16px\"><span style=\"font-family:Calibri,sans-serif\">Exercise initiative and independent judgment to coordinate and manage complex calendars, including appointments, meetings, and university and community functions.</span></span></li>\n\t<li style=\"text-align:justify\"><span style=\"display:block; font-size:16px\"><span style=\"font-family:Calibri,sans-serif\">Serve as the first point of contact for the offices, responding to routine inquiries regarding office operations.</span></span></li>\n\t<li style=\"text-align:justify\"><span style=\"display:block; font-size:16px\"><span style=\"font-family:Calibri,sans-serif\">Safeguard confidentiality by exercising discretion when handling administrative records, files, and sensitive information related to faculty, staff, students, and external stakeholders.</span></span></li>\n\t<li style=\"text-align:justify\"><span style=\"display:block; font-size:16px\"><span style=\"font-family:Calibri,sans-serif\">Prepare reports, memoranda, routine correspondence, agendas, and meeting minutes for review, approval, and distribution.</span></span></li>\n\t<li style=\"text-align:justify\"><span style=\"display:block; font-size:16px\"><span style=\"font-family:Calibri,sans-serif\">Coordinate general office operations, including processing paperwork, compiling data, and preparing reports.</span></span></li>\n\t<li style=\"text-align:justify\"><span style=\"display:block; font-size:16px\"><span style=\"font-family:Calibri,sans-serif\">Process purchase requests for goods and services in accordance with university policies.</span></span></li>\n\t<li style=\"text-align:justify\"><span style=\"display:block; font-size:16px\"><span style=\"font-family:Calibri,sans-serif\">Coordinate travel arrangements and process travel-related documentation.</span></span></li>\n\t<li style=\"text-align:justify\"><span style=\"display:block; font-size:16px\"><span style=\"font-family:Calibri,sans-serif\">Arrange and support training workshops, including scheduling, agenda preparation, and recording minutes.</span></span></li>\n\t<li style=\"text-align:justify\"><span style=\"display:block; font-size:16px\"><span style=\"font-family:Calibri,sans-serif\">Perform a variety of typing, drafting, editing, and clerical duties, some of which may be confidential in nature.</span></span></li>\n\t<li style=\"text-align:justify\"><span style=\"display:block; font-size:16px\"><span style=\"font-family:Calibri,sans-serif\">Conduct various computer operations and maintain office schedules and filing systems.</span></span></li>\n\t<li style=\"text-align:justify\"><span style=\"display:block; font-size:16px\"><span style=\"font-family:Calibri,sans-serif\">Manage database systems and perform data entry, maintenance, and reporting.</span></span></li>\n\t<li style=\"text-align:justify\"><span style=\"display:block; font-size:16px\"><span style=\"font-family:Calibri,sans-serif\">Provide data operations support, including disseminating data reports and gathering research data.</span></span></li>\n\t<li style=\"text-align:justify\"><span style=\"display:block; font-size:16px\"><span style=\"font-family:Calibri,sans-serif\">Assist with grant monitoring, alerts, management, and compliance activities.</span></span></li>\n\t<li style=\"text-align:justify\"><span style=\"display:block; font-size:16px\"><span style=\"font-family:Calibri,sans-serif\">Support activities related to the Office of Sponsored Programs and Title III initiatives.</span></span></li>\n\t<li style=\"text-align:justify\"><span style=\"display:block; font-size:16px\"><span style=\"font-family:Calibri,sans-serif\">Assist with budget management, including tracking expenditures and reconciling accounts.</span></span></li>\n\t<li style=\"text-align:justify\"><span style=\"display:block; font-size:16px\"><span style=\"font-family:Calibri,sans-serif\">Manage calendar for the assistant provost.</span></span></li>\n</ul>\n",
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The University is an independent, liberal arts, church-related, historically black institution located on a 23-acre tree-lined campus near downtown Austin, Texas. The University is affiliated with United Methodist Church, the United Church of Christ, and the United Negro College Fund. Undergraduate, four-year degrees in business, education, the humanities, natural sciences, and social sciences are awarded. Huston-Tillotson University is multi-cultural, multi-ethnic, and multi-faith, and welcomes students of all ages, races, and religions. All faculty are engaged in a range of activities, their primary focus is teaching. 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The University is an independent, liberal arts, church-related, historically black institution located on a 23-acre tree-lined campus near downtown Austin, Texas. The University is affiliated with United Methodist Church, the United Church of Christ, and the United Negro College Fund. Undergraduate, four-year degrees in business, education, the humanities, natural sciences, and social sciences are awarded. Huston-Tillotson University is multi-cultural, multi-ethnic, and multi-faith, and welcomes students of all ages, races, and religions. All faculty are engaged in a range of activities, their primary focus is teaching. 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    "qualifications": "<ul>\n\t<li style=\"text-align:justify\"><span style=\"display:block; font-size:16px\"><span style=\"font-family:Calibri,sans-serif\">Bachelor&rsquo;s degree in a related field.</span></span></li>\n\t<li style=\"text-align:justify\"><span style=\"display:block; font-size:16px\"><span style=\"font-family:Calibri,sans-serif\">Three to four years of relevant administrative and/or data support experience.</span></span></li>\n</ul>\n\n<p style=\"text-align:justify\">&nbsp;</p>\n\n<p style=\"text-align:justify\"><span style=\"display:block; font-size:16px\"><span style=\"font-family:Calibri,sans-serif\"><strong>KNOWLEDGE, SKILLS, &amp; ABILITIES</strong></span></span></p>\n\n<p style=\"text-align:justify\">&nbsp;</p>\n\n<ul>\n\t<li style=\"text-align:justify\"><span style=\"display:block; font-size:16px\"><span style=\"font-family:Calibri,sans-serif\">Demonstrated data entry, records maintenance, and database management skills.</span></span></li>\n\t<li style=\"text-align:justify\"><span style=\"display:block; font-size:16px\"><span style=\"font-family:Calibri,sans-serif\">Ability to maintain confidentiality of records and sensitive information.</span></span></li>\n\t<li style=\"text-align:justify\"><span style=\"display:block; font-size:16px\"><span style=\"font-family:Calibri,sans-serif\">Strong written and verbal communication skills.</span></span></li>\n\t<li style=\"text-align:justify\"><span style=\"display:block; font-size:16px\"><span style=\"font-family:Calibri,sans-serif\">Ability to read, interpret, and support grant-related documents.</span></span></li>\n\t<li style=\"text-align:justify\"><span style=\"display:block; font-size:16px\"><span style=\"font-family:Calibri,sans-serif\">Strong organizational and coordination skills with attention to detail.</span></span></li>\n\t<li style=\"text-align:justify\"><span style=\"display:block; font-size:16px\"><span style=\"font-family:Calibri,sans-serif\">Ability to follow specific instructions, procedures, and institutional policies.</span></span></li>\n\t<li style=\"text-align:justify\"><span style=\"display:block; font-size:16px\"><span style=\"font-family:Calibri,sans-serif\">Proficiency in basic office equipment and standard office software.</span></span></li>\n\t<li style=\"text-align:justify\"><span style=\"display:block; font-size:16px\"><span style=\"font-family:Calibri,sans-serif\">Ability to create, compose, and edit written materials.</span></span></li>\n\t<li style=\"text-align:justify\"><span style=\"display:block; font-size:16px\"><span style=\"font-family:Calibri,sans-serif\">Experience in maintaining calendars, scheduling appointments, and coordinating meetings or workshops.</span></span></li>\n\t<li style=\"text-align:justify\"><span style=\"display:block; font-size:16px\"><span style=\"font-family:Calibri,sans-serif\">Ability to gather, input, and analyze research and administrative data.</span></span></li>\n</ul>\n\n<p>&nbsp;</p>\n\n<p><span style=\"display:block; font-size:16px\"><span style=\"font-family:Calibri,sans-serif\"><strong>SUPERVISION </strong></span></span></p>\n\n<p>&nbsp;</p>\n\n<ul>\n\t<li style=\"text-align:justify\"><span style=\"display:block; font-size:16px\"><span style=\"font-family:Calibri,sans-serif\">This position reports to the Director of Sponsored Programs.</span></span></li>\n</ul>\n\n<p>&nbsp;</p>\n\n<p><span style=\"display:block; font-size:16px\"><span style=\"font-family:Calibri,sans-serif\"><strong>SALARY RANGE</strong></span></span></p>\n\n<p>&nbsp;</p>\n\n<ul>\n\t<li><span style=\"display:block; font-size:16px\"><span style=\"font-family:Calibri,sans-serif\">$43,000 - $46,000 annually, plus benefits!</span></span></li>\n</ul>\n\n<p>&nbsp;</p>\n\n<p><span style=\"display:block; font-size:16px\"><span style=\"font-family:Calibri,sans-serif\"><strong>POSITION STATUS</strong></span></span></p>\n\n<p style=\"margin-left:54px\">&nbsp;</p>\n\n<ul>\n\t<li><span style=\"display:block; font-size:16px\"><span style=\"font-family:Calibri,sans-serif\">Full-time; in-person.</span></span></li>\n</ul>\n\n<p>&nbsp;</p>\n\n<p><span style=\"display:block; font-size:16px\"><span style=\"font-family:Calibri,sans-serif\"><strong>SETTING</strong></span></span></p>\n\n<p>&nbsp;</p>\n\n<p style=\"text-align:justify\"><span style=\"display:block; font-size:16px\"><span style=\"font-family:Calibri,sans-serif\">Founded in 1875, Huston-Tillotson University is Austin&#39;s first institution of higher education. The University is an independent, liberal arts, church-related, historically black institution located on a 23-acre tree-lined campus near downtown Austin, Texas. The University is affiliated with United Methodist Church, the United Church of Christ, and the United Negro College Fund. Undergraduate, four-year degrees in business, education, the humanities, natural sciences, and social sciences are awarded. Huston-Tillotson University is multi-cultural, multi-ethnic, and multi-faith, and welcomes students of all ages, races, and religions. All faculty are engaged in a range of activities, their primary focus is teaching. The student-teacher ratio is 15 to one, which allows an environment of personalized attention to students.</span></span></p>\n\n<p>&nbsp;</p>\n",
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