Administrative Assistant

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    "requisitionDescription": "<div><div><div><div><div><div><div><div><div><h3 id=\"isPasted\"><strong>ADMINISTRATIVE ASSISTANT</strong>&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp;EXPOSURE CATEGORY III</h3><p><strong>BASIC PURPOSE &amp; SCOPE:</strong></p><p>Under supervision is responsible for, but not limited to, general administrative duties as a departmental support staff member. &nbsp;May be assigned to provide administrative support to more than one department based on organizational need.</p><p><strong>RESPONSIBILITES:</strong></p><p>&nbsp; &nbsp; &nbsp;1. &nbsp; &nbsp;Data entry as assigned and related report preparation.</p><p>&nbsp; &nbsp; &nbsp;2. &nbsp; &nbsp; Completes required electronic information submission.</p><p>&nbsp; &nbsp; &nbsp;3. &nbsp; &nbsp;Participates in team meetings and takes and prepares meeting minutes for review, as assigned.</p><p>&nbsp; &nbsp; &nbsp; 4. &nbsp; &nbsp;Completes record filing and copying to support departmental operations</p><p>&nbsp; &nbsp; &nbsp; 5. &nbsp; &nbsp;Ensures all clinical records are complete with all necessary documents including proper authentication.</p><p>&nbsp; &nbsp; &nbsp; 6. &nbsp; &nbsp;Maintains updated departmental records and distribution of letters, notices and related information as assigned.</p><p>&nbsp; &nbsp; &nbsp; 7. &nbsp; &nbsp;Arranges bulletin boards and keeps up-to-date with required materials and announcements.</p><p>&nbsp; &nbsp; &nbsp; 8. &nbsp; &nbsp;Schedules appointments.</p><p>&nbsp; &nbsp; &nbsp; &nbsp;9. &nbsp; &nbsp;Maintains confidentiality in all aspects of job duties.&nbsp;</p><p>&nbsp; &nbsp; &nbsp; 10. &nbsp; &nbsp;Assists with mail sorting, posting, delivery and distribution.</p><p>&nbsp; &nbsp; &nbsp; 11. &nbsp; Provides reception duties, inclusive of message taking, forwarding and call management as directed. Carries out faxing and scanning duties to support the office and care team.</p><p>&nbsp; &nbsp; &nbsp; 12. &nbsp; Completes supply inventory, ordering and stocking.</p><p>&nbsp; &nbsp; &nbsp; 13. &nbsp; Gathers information as directed to assist with departmental functions.</p><p>&nbsp; &nbsp; &nbsp; 14. &nbsp;Process donations and cash receipts as directed.</p><p>&nbsp; &nbsp; &nbsp; 15. &nbsp;Alphabetize COVID sheets or parameters and time sheets.</p><p>&nbsp; &nbsp; &nbsp; &nbsp;16. &nbsp;Assemble newsletters and materials and/or assist support staff with other tasks as may be requested.&nbsp;</p><p>&nbsp; &nbsp; &nbsp; &nbsp;17. &nbsp; Ensures accurate patient rosters as assigned. Carries out updates and distribution per policy</p><p>&nbsp; &nbsp; &nbsp; &nbsp;18. &nbsp; Takes and documents referral information when received. Obtains needed referral information from referral source and or community physicians.</p><p>&nbsp; &nbsp; &nbsp; &nbsp;19. &nbsp; Assists in tracking Hospice certification dates, physician orders, advanced directive updates and homecare supervisory visits.</p><p>&nbsp; &nbsp; &nbsp; &nbsp;20. &nbsp; Adheres to and reflects organizational values in daily work.</p><p>&nbsp; &nbsp; &nbsp; &nbsp;21. &nbsp; Serves on agency committees as may be assigned.</p><p>&nbsp; &nbsp; &nbsp; &nbsp; 22. &nbsp; Maintains an obligation to report wrongdoing/violation of agency policy and applicable federal, state and local laws, rules and regulations pertaining to agency operations, to immediate supervisor or identified compliance officer.</p><p>&nbsp; &nbsp; &nbsp; &nbsp; 23. &nbsp; Completes all mandatory in-service education programs and completes any other additional in-service hours that are minimally required for the position.</p><p>The above examples of work may not be a complete statement of all assignments that may be inherent to the position. &nbsp;Other duties may be assigned as deemed necessary and/or appropriate by the supervisor/department director or CEO.</p><p><strong>MINIMUM REQUIREMENTS:</strong></p><p>&nbsp;1. &nbsp; Associates degree in administrative science or equivalent program <strong>or</strong> high school diploma with a prescribed program of administrative courses plus two years administrative experience.</p><p>&nbsp;2. &nbsp; Working knowledge of Microsoft Office programs and demonstrated capabilities.</p><p>&nbsp;3. &nbsp; Familiarity with industry standards of computer, fax, copier and multi-line phone system.</p><p>&nbsp; 4. &nbsp; Organizational skills.</p><p>&nbsp; 5. &nbsp; &nbsp; Effective verbal and written communication skills.</p><p>&nbsp; 6. &nbsp; &nbsp; Current driver&#39;s license and use of automobile during working hours.</p></div></div></div></div></div></div></div></div></div>\n",
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