Home › Companies › 4b7890fd 9888 4b56 9e3a 39d90964bb93 9200325762507 2 › Medical Office Assistant (Administrative)
Medical Office Assistant (Administrative)
4b7890fd 9888 4b56 9e3a 39d90964bb93 9200325762507 2 · Chicago Heights, IL, US, Chicago Heights, IL · Active · $18–$19 / hour · ADP Workforce Now Recruiting
Job facts
| Field | Value |
|---|---|
| Company | 4b7890fd 9888 4b56 9e3a 39d90964bb93 9200325762507 2 |
| Title | Medical Office Assistant (Administrative) |
| Normalized title | - |
| Department / team | - |
| Location | Chicago Heights, IL, United States |
| Work model | - |
| Employment type | Full Time |
| Salary | $18–$19 / hour |
| Status | active |
| ATS provider | ADP Workforce Now Recruiting |
| Posted / first seen | 2026-05-15 / 2026-05-31 |
| Changed / last seen | 2026-06-06 / 2026-06-06 |
Related slices
| Page | What it contains | Open |
|---|---|---|
| Company jobs | Active postings from 4b7890fd 9888 4b56 9e3a 39d90964bb93 9200325762507 2. | Open |
| Company breakdowns | Role, location, ATS, and work model facets for this company. | Open |
| ATS provider jobs | Active postings observed through ADP Workforce Now Recruiting. | Open |
| Provider filtered search | The same provider as a filtered job collection. | Open |
| City jobs | Active postings in Chicago Heights. | Open |
| Lifecycle events | Open, update, close, and reopen events for this posting. | Open |
| Original posting | Canonical source or apply URL captured from the ATS. | Open |
Linked records
| Company | 4b7890fd 9888 4b56 9e3a 39d90964bb93 9200325762507 2 |
| Source | ffdf8b45-cd2b-4734-9661-56482a7572fc |
| ATS provider | ADP Workforce Now Recruiting |
Description
Administrative Medical Office Assistant Location: Chicago Heights, IL Compensation: $17.50–$18.80/hour
About Aunt Martha’s Aunt Martha’s Health and Wellness boldly commits to supporting the well-being of our communities, ensuring equity in access, and delivering exceptional care inspired by a culture of innovation. We are dedicated to creating environments that allow us to do what we do best—provide accessible healthcare and wellness services.
Position Summary Under the direct supervision of the Nurse Manager, the Administrative Medical Office Assistant provides frontline administrative support to patients, clinical staff, and health center operations. This role is responsible for patient registration, appointment scheduling, insurance verification, collection of co-pays and deductibles, and ensuring a welcoming, organized, and efficient front office experience.
The ideal candidate demonstrates strong customer service skills, attention to detail, professionalism, and the ability to manage multiple administrative tasks in a fast-paced healthcare environment.
Key Responsibilities Uphold patient confidentiality and ethical behavior in alignment with Aunt Martha’s policies. Provide administrative support to the health center and assist patients, visitors, and staff in a professional manner. Support multiple health centers within a designated region, as needed. Actively participate in daily team huddles to support clinic operations. Register new and returning patients using the electronic health record (EHR) system, ensuring completion of all required forms and accurate data entry. Verify insurance eligibility and income, and upload required documentation into the EHR. Refer uninsured or underinsured patients to enrollment specialists for insurance support. Answer phone calls professionally and courteously, route communications appropriately, and document all interactions in the EHR. Schedule, reschedule, and cancel appointments as needed. Conduct reminder and follow-up calls for missed appointments per protocol. Process patient check-outs, including collecting payments, issuing receipts, submitting claims, and scheduling follow-up visits as directed by clinical staff. Complete administrative tasks, phone messages, patient cases, and eligibility reviews by the end of business each day. Perform daily cash reconciliation and end-of-day batch closing accurately. Process medical record requests within established timeframes. Collect and distribute internal and external mail. Complete all required Core Curriculum training. Perform additional duties as assigned. Qualifications Education & Experience
High school diploma or GED required. At least one year of previous customer service experience required. Previous experience as a Medical Office Assistant, Administrative Assistant, Patient Access Representative, Front Desk Representative, or in a healthcare setting is strongly preferred. Additional Requirements
Reliable transportation required. Bilingual English/Spanish skills are a plus. Flexibility to work evening hours, weekends, and scheduled holidays as needed. Compensation and Benefits Health, Dental, and Vision Insurance Disability and Life Insurance Paid Vacation, Sick Days, and Holidays Retirement Plan Employee Assistance Program (EAP) Employee discounts on services such as cell phones, restaurants, and more
Aunt Martha’s is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.
Full job record
| Job ID | 8264ba97158284ed4d950bad1dd050cfefb3b911 |
| Org ID | 1fc39c7b-784e-4779-ac1d-8431c509b653 |
| Source ID | ffdf8b45-cd2b-4734-9661-56482a7572fc |
| Board ID | ffdf8b45-cd2b-4734-9661-56482a7572fc |
| Provider | adp_workforcenow |
| Provider Job Key | 948726 |
| Title | Medical Office Assistant (Administrative) |
| Normalized Title | — |
| Status | active |
| Active | yes |
| Location Text | Chicago Heights, IL, US, Chicago Heights, IL |
| Department | — |
| Team | — |
| Employment Type | full_time |
| Workplace Type | — |
| Remote Policy | — |
| Country | United States |
| Region | IL |
| City | Chicago Heights |
| Salary Raw | 17.50 To 18.80 (USD) Hourly |
| Salary Min | 17.5 |
| Salary Max | 18.8 |
| Salary Currency | USD |
| Salary Period | hour |
| Source URL | https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=4b7890fd-9888-4b56-9e3a-39d90964bb93&ccId=9200325762507_2&lang=en_US&type=JS&jobId=948726&jwId=9201696565891_1 |
| Apply URL | https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=4b7890fd-9888-4b56-9e3a-39d90964bb93&ccId=9200325762507_2&lang=en_US&type=JS&jobId=948726&jwId=9201696565891_1 |
| First Seen At | 2026-05-31 19:02:15Z |
| Last Seen At | 2026-06-06 12:18:42Z |
| Last Checked At | 2026-06-06 12:18:42Z |
| Last Changed At | 2026-06-06 12:18:42Z |
| Inactive At | — |
| Source Posted At | 2026-05-15 16:06:00Z |
| Source Updated At | — |
| Raw Payload Uri | s3://job-postings-prod-raw-590183727216/raw/provider=adp_workforcenow/board=4b7890fd-9888-4b56-9e3a-39d90964bb93|9200325762507_2/date=2026-06-06/2026-06-06T12-18-27-211Z-e852c9123e82110e6609598c90c57ede7d09f476719b0e44c35d0ea87947ea3c.json |
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"requisitionDescription": "<div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><link href=\"https://static.workforcenow.adp.com/mas/mdf-components/24.13.17/styles/froala_editor.pkgd.min.css\" rel=\"stylesheet\" type=\"text/css\"> <link href=\"https://static.workforcenow.adp.com/mas/mdf-components/24.13.17/styles/froala_style.min.css\" rel=\"stylesheet\" type=\"text/css\"><div class=\"fr-view\"><div><link href=\"https://static.workforcenow.adp.com/mas/mdf-components/24.9.7/styles/froala_editor.pkgd.min.css\" rel=\"stylesheet\" type=\"text/css\"><div class=\"fr-view\"><div><link href=\"https://static.workforcenow.adp.com/mas/mdf-components/23.49.19/styles/froala_editor.pkgd.min.css\" rel=\"stylesheet\" type=\"text/css\"><div class=\"fr-view\"><div><link href=\"https://static.workforcenow.adp.com/mas/mdf-components/23.49.19/styles/froala_editor.pkgd.min.css\" rel=\"stylesheet\" type=\"text/css\"></div><p data-pasted=\"true\"><br></p><div data-message-author-role=\"assistant\" data-message-id=\"5065f989-ac9b-4ae6-8451-99f31397aef3\" dir=\"auto\" data-message-model-slug=\"gpt-5-5-thinking\" data-turn-start-message=\"true\" tabindex=\"0\"><p data-start=\"0\" data-end=\"120\"><strong data-start=\"0\" data-end=\"43\"><u>Administrative </u>Medical Office Assistant</strong><br data-start=\"43\" data-end=\"46\"><strong data-start=\"46\" data-end=\"59\">Location:</strong> Chicago Heights, IL<br data-start=\"79\" data-end=\"82\"><strong data-start=\"82\" data-end=\"99\">Compensation:</strong> $17.50–$18.80/hour</p><h3 data-section-id=\"1wvzess\" data-start=\"122\" data-end=\"145\">About Aunt Martha’s</h3><p data-start=\"147\" data-end=\"471\">Aunt Martha’s Health and Wellness boldly commits to supporting the well-being of our communities, ensuring equity in access, and delivering exceptional care inspired by a culture of innovation. We are dedicated to creating environments that allow us to do what we do best—provide accessible healthcare and wellness services.</p><h3 data-section-id=\"op20pf\" data-start=\"473\" data-end=\"493\">Position Summary</h3><p data-start=\"495\" data-end=\"908\">Under the direct supervision of the Nurse Manager, the <strong data-start=\"550\" data-end=\"593\">Administrative Medical Office Assistant</strong> provides frontline administrative support to patients, clinical staff, and health center operations. This role is responsible for patient registration, appointment scheduling, insurance verification, collection of co-pays and deductibles, and ensuring a welcoming, organized, and efficient front office experience.</p><p data-start=\"910\" data-end=\"1108\">The ideal candidate demonstrates strong customer service skills, attention to detail, professionalism, and the ability to manage multiple administrative tasks in a fast-paced healthcare environment.</p><h3 data-section-id=\"164ueu3\" data-start=\"1110\" data-end=\"1134\">Key Responsibilities</h3><ul data-start=\"1136\" data-end=\"2672\"><li data-section-id=\"5ouvos\" data-start=\"1136\" data-end=\"1231\">Uphold patient confidentiality and ethical behavior in alignment with Aunt Martha’s policies.</li><li data-section-id=\"n0o7f8\" data-start=\"1232\" data-end=\"1352\">Provide administrative support to the health center and assist patients, visitors, and staff in a professional manner.</li><li data-section-id=\"j25fsl\" data-start=\"1353\" data-end=\"1425\">Support multiple health centers within a designated region, as needed.</li><li data-section-id=\"1y6riuw\" data-start=\"1426\" data-end=\"1500\">Actively participate in daily team huddles to support clinic operations.</li><li data-section-id=\"pwsejs\" data-start=\"1501\" data-end=\"1654\">Register new and returning patients using the electronic health record (EHR) system, ensuring completion of all required forms and accurate data entry.</li><li data-section-id=\"1lrklt8\" data-start=\"1655\" data-end=\"1745\">Verify insurance eligibility and income, and upload required documentation into the EHR.</li><li data-section-id=\"1obu7s4\" data-start=\"1746\" data-end=\"1837\">Refer uninsured or underinsured patients to enrollment specialists for insurance support.</li><li data-section-id=\"lslxiu\" data-start=\"1838\" data-end=\"1968\">Answer phone calls professionally and courteously, route communications appropriately, and document all interactions in the EHR.</li><li data-section-id=\"s7xhvi\" data-start=\"1969\" data-end=\"2027\">Schedule, reschedule, and cancel appointments as needed.</li><li data-section-id=\"dx3ke3\" data-start=\"2028\" data-end=\"2104\">Conduct reminder and follow-up calls for missed appointments per protocol.</li><li data-section-id=\"126qks7\" data-start=\"2105\" data-end=\"2265\">Process patient check-outs, including collecting payments, issuing receipts, submitting claims, and scheduling follow-up visits as directed by clinical staff.</li><li data-section-id=\"ahhhuw\" data-start=\"2266\" data-end=\"2386\">Complete administrative tasks, phone messages, patient cases, and eligibility reviews by the end of business each day.</li><li data-section-id=\"1qc4uui\" data-start=\"2387\" data-end=\"2463\">Perform daily cash reconciliation and end-of-day batch closing accurately.</li><li data-section-id=\"1pwmmsu\" data-start=\"2464\" data-end=\"2528\">Process medical record requests within established timeframes.</li><li data-section-id=\"1ca8o2j\" data-start=\"2529\" data-end=\"2581\">Collect and distribute internal and external mail.</li><li data-section-id=\"14rxnfq\" data-start=\"2582\" data-end=\"2631\">Complete all required Core Curriculum training.</li><li data-section-id=\"qk2qo1\" data-start=\"2632\" data-end=\"2672\">Perform additional duties as assigned.</li></ul><h3 data-section-id=\"12f3so4\" data-start=\"2674\" data-end=\"2692\">Qualifications</h3><p data-start=\"2694\" data-end=\"2720\"><strong data-start=\"2694\" data-end=\"2720\">Education & Experience</strong></p><ul data-start=\"2722\" data-end=\"3017\"><li data-section-id=\"j6u3i3\" data-start=\"2722\" data-end=\"2760\">High school diploma or GED required.</li><li data-section-id=\"6gwdye\" data-start=\"2761\" data-end=\"2830\">At least one year of previous customer service experience required.</li><li data-section-id=\"19mkkwo\" data-start=\"2831\" data-end=\"3017\">Previous experience as a Medical Office Assistant, Administrative Assistant, Patient Access Representative, Front Desk Representative, or in a healthcare setting is strongly preferred.</li></ul><p data-start=\"3019\" data-end=\"3046\"><strong data-start=\"3019\" data-end=\"3046\">Additional Requirements</strong></p><ul data-start=\"3048\" data-end=\"3211\"><li data-section-id=\"14n7h5a\" data-start=\"3048\" data-end=\"3083\">Reliable transportation required.</li><li data-section-id=\"10fudf6\" data-start=\"3084\" data-end=\"3130\">Bilingual English/Spanish skills are a plus.</li><li data-section-id=\"jsmxwz\" data-start=\"3131\" data-end=\"3211\">Flexibility to work evening hours, weekends, and scheduled holidays as needed.</li></ul><h3 data-section-id=\"17pepx9\" data-start=\"3213\" data-end=\"3242\">Compensation and Benefits</h3><ul data-start=\"3244\" data-end=\"3485\"><li data-section-id=\"1vbaln4\" data-start=\"3244\" data-end=\"3282\">Health, Dental, and Vision Insurance</li><li data-section-id=\"1s2tldw\" 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rgba(59,130,246,0.5); --tw-ring-offset-shadow: 0 0 transparent; --tw-ring-shadow: 0 0 transparent; box-sizing: border-box;\"><p><br></p></div></div></div></div></div></div></div></div></div></div><div style='--tw-shadow: 0 0 transparent; --tw-ring-inset: var(--tw-empty,/*!*/ /*!*/); --tw-ring-offset-width: 0px; --tw-ring-offset-color: #fff; --tw-ring-color: rgba(59,130,246,0.5); --tw-ring-offset-shadow: 0 0 transparent; --tw-ring-shadow: 0 0 transparent; box-sizing: border-box; color: rgb(38, 35, 33); font-family: Circular, -apple-system, BlinkMacSystemFont, \"Segoe UI\", Roboto, Oxygen, Ubuntu, Cantarell, \"Fira Sans\", \"Droid Sans\", \"Helvetica Neue\", sans-serif; font-size: 16px; font-style: normal; font-variant-ligatures: normal; font-variant-caps: normal; font-weight: 400; letter-spacing: normal; orphans: 2; text-align: start; text-indent: 0px; text-transform: none; widows: 2; word-spacing: 0px; -webkit-text-stroke-width: 0px; white-space: normal; background-color: rgb(255, 255, 255); text-decoration-thickness: initial; text-decoration-style: initial; text-decoration-color: initial;'><div style=\"--tw-shadow: 0 0 transparent; --tw-ring-inset: var(--tw-empty,/*!*/ /*!*/); --tw-ring-offset-width: 0px; --tw-ring-offset-color: #fff; --tw-ring-color: rgba(59,130,246,0.5); --tw-ring-offset-shadow: 0 0 transparent; --tw-ring-shadow: 0 0 transparent; box-sizing: border-box; overflow-wrap: break-word;\"><p style=\"--tw-shadow: 0 0 transparent; --tw-ring-inset: var(--tw-empty,/*!*/ /*!*/); --tw-ring-offset-width: 0px; --tw-ring-offset-color: #fff; --tw-ring-color: rgba(59,130,246,0.5); --tw-ring-offset-shadow: 0 0 transparent; --tw-ring-shadow: 0 0 transparent; box-sizing: border-box;\"><em style=\"--tw-shadow: 0 0 transparent; --tw-ring-inset: var(--tw-empty,/*!*/ /*!*/); --tw-ring-offset-width: 0px; --tw-ring-offset-color: #fff; --tw-ring-color: rgba(59,130,246,0.5); --tw-ring-offset-shadow: 0 0 transparent; --tw-ring-shadow: 0 0 transparent; box-sizing: border-box; color: rgb(0, 0, 0); font-variant-ligatures: normal; font-variant-caps: normal; font-weight: 400; letter-spacing: normal; orphans: 2; text-align: start; text-indent: 0px; text-transform: none; white-space: normal; widows: 2; word-spacing: 0px; -webkit-text-stroke-width: 0px; background-color: rgb(255, 255, 255); text-decoration-thickness: initial; text-decoration-style: initial; text-decoration-color: initial; outline: none; font-family: sans-serif; font-size: 14px;\">Aunt Martha’s is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.</em> </p></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div>\n",
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