Administrative Assistant

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    "description": "<p><span style=\"font-family: Inter, sans-serif; font-size: 10pt; font-weight: bold\">BC ATHLETICS ADMINISTRATIVE ASSISTANT</span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 10pt\"><br></span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 10pt\"><span style=\"font-weight: bold\">Employment Location:</span> BC Athletics Office, Christine Sinclair Centre, Burnaby / Hybrid</span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 10pt\"><span style=\"font-weight: bold\">Reports to:</span> BC Athletics Operations Manager</span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 10pt\"><span style=\"font-weight: bold\">Employment Type: </span>One Year Contract – Temporary, Part-Time, up to 20 hours per week; occasional evenings and weekends required.</span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 10pt\"><span style=\"font-weight: bold\">Compensation Range: </span>$25.00 - $30.00 per hour</span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 10pt\">This position is not eligible for extended health benefits.</span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 10pt\"> </span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 10pt; font-weight: bold\">About BC Athletics:</span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 10pt\">BC Athletics is the provincial sport organization for the sport of Athletics (Track &amp; Field, Race Walking, Cross Country Running, Road Running, Mountain &amp; Trail Running). We are a member branch of Athletics Canada and are made up of over 7000 individual members and affiliated club/organizations.</span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 10pt\"> </span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 10pt\">BC Athletics is dedicated to inspiring a lifelong passion for athletics by fostering participation, excellence, and community. Through accessible programs, supportive networks, and innovative opportunities, we aim to ignite the potential within every participant and celebrate the spirit of the sport across British Columbia. </span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 10pt\"> </span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 10pt; font-weight: bold\">About Our Team:</span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 10pt\">For the love of Athletics. At BC Athletics, we work as one team, supporting, challenging, and inspiring each other. Our goal is simple and aspirational: to inspire lifelong excellence and a lasting love for Athletics in every person in the Athletics community.</span></p>\n<p><br></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 10pt; font-weight: bold\">Vision:</span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 10pt\">Inspiring lifelong excellence through Athletics</span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 10pt\"> </span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 10pt; font-weight: bold\">Mission:</span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 10pt\">BC Athletics empowers community success through trusted resources, sustainable initiatives, and collaborative opportunities.</span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 10pt\"> </span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 10pt; font-weight: bold\">Values:</span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 10pt\"><span style=\"font-weight: bold\">Integrity:</span> We act honestly, ethically, and transparently in all that we do. We honour our commitments, follow through on our responsibilities, and hold ourselves accountable to the highest standards of governance and sport leadership.</span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 10pt\"> </span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 10pt\"><span style=\"font-weight: bold\">Connection:</span> We foster meaningful relationships across athletes, coaches, officials, clubs, volunteers, partners, and communities. We listen with intention, communicate openly, and work collaboratively to strengthen our sport at every level.</span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 10pt\"> </span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 10pt\"><span style=\"font-weight: bold\">Accessibility: </span>We strive to remove barriers so that everyone can participate, compete, lead, and belong in our sport. We are committed to inclusive practices that reflect the diversity of our communities.</span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 10pt\"><br></span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 10pt\"><span style=\"font-weight: bold\">Respect: </span>We treat all individuals with dignity, fairness, and professionalism. We value diverse perspectives, promote safe and supportive environments, and address differences constructively.</span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 10pt\"><br></span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 10pt\"><span style=\"font-weight: bold\">Excellence: </span>We pursue continuous improvement in programs, performance, leadership, and service. We set high standards, embrace innovation, and aim to deliver exceptional experiences for all participants in our sport.</span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 10pt\"> </span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 10pt; font-weight: bold\">Position Overview:</span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 10pt\">This is an opportunity to contribute to a dynamic provincial sport organization and play a key role supporting programs that impact athletes and communities across British Columbia.</span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 10pt\"> </span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 10pt\">The Administrative Assistant enhances BC Athletics’ operational efficiency by providing high-quality support across all program areas. This role requires strong organizational skills and the ability to balance varied priorities with high attention to detail.</span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 10pt\"> </span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 10pt\">Reporting to the Operations Manager, this role supports the CEO, Board of Directors, and program areas including Track &amp; Field, Road &amp; Trail Running, Officials, and Sport Development. The Administrative Assistant acts as a shared resource across the organization, ensuring consistent, professional communication and documentation.</span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 10pt\"> </span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 10pt; font-weight: bold\">Position Responsibilities:</span></p>\n<ul>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 10pt; font-weight: bold\">Executive Support</span>\n<ul>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 10pt\">Provide administrative support to the CEO and Board of Directors</span></li>\n</ul>\n</li>\n</ul>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 10pt\"> </span></p>\n<ul>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 10pt; font-weight: bold\">Document and Information Management </span>\n<ul>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 10pt\">Prepare, format, and maintain professional documents, reports, and templates</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 10pt\">Ensure consistency in formatting, branding, and version control across materials</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 10pt\">Coordinate and draft BC Athletics newsletters and announcements</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 10pt\">Format BC Athletics documents to align with brand image and voice</span></li>\n</ul>\n</li>\n</ul>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 10pt\"> </span></p>\n<ul>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 10pt; font-weight: bold\">General Administrative Support</span>\n<ul>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 10pt\">Provide administrative support to BC Athletics staff</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 10pt\">Compile and organize information for annual reporting requirements</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 10pt\">Assist with grant applications and reporting processes</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 10pt\">Identify opportunities to improve administrative efficiency through technology</span></li>\n</ul>\n</li>\n</ul>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 10pt\"> </span></p>\n<ul>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 10pt; font-weight: bold\">Membership Database Management and Member Compliance</span>\n<ul>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 10pt\">Support in managing membership and affiliation compliance through BC Athletics membership database</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 10pt\">Provide member support and troubleshooting under the direction of the Operations Manager</span></li>\n</ul>\n</li>\n</ul>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 10pt\"> </span></p>\n<ul>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 10pt; font-weight: bold\">Program and Event Support</span>\n<ul>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 10pt\">Assist staff with event preparation and planning</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 10pt\">Support coordination of program delivery and team logistics across Track &amp; Field and Road &amp; Trail Running</span></li>\n</ul>\n</li>\n</ul>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 10pt\"> </span></p>\n<ul>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 10pt; font-weight: bold\">Financial Administration</span>\n<ul>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 10pt\">Assist with invoicing for programs and teams</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 10pt\">Complete annual inventory counts</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 10pt\">Assist with compiling information for annual audit</span></li>\n</ul>\n</li>\n</ul>\n<p><br></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 10pt; font-weight: bold\">Experience and Beneficial Skills:</span></p>\n<ul>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 10pt\">You bring administrative or office support experience and can contribute effectively in a fast-paced environment.</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 10pt\"> You take pride in producing polished, accurate, and well-formatted work with strong attention to detail.</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 10pt\">You are skilled at managing multiple priorities and requests across a wide range of contacts.</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 10pt\">You have strong writing and copy-editing skills.</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 10pt\">You are service-oriented, responsive, and proactive in resolving questions and issues.</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 10pt\">You have experience in sport and/or understand the amateur sport landscape in British Columbia.</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 10pt\">You have experience with grant writing and reporting.</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 10pt\">You have strong document formatting and content management skills, including website updates.</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 10pt\">You leverage technology to improve workflows and administrative efficiency.</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 10pt\">You are proficient with Microsoft 365 (especially Excel), along with tools such as Canva, Mailchimp, and Adobe.</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 10pt\">You have experience using financial and administrative software, including QuickBooks Online.</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 10pt\">You work effectively both independently and as part of a collaborative team.</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 10pt\">You are willing to complete CAC Safe Sport Training and a Criminal Record Check including a Vulnerable Sector Check  </span></li>\n</ul>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 10pt\"> </span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 10pt; font-weight: bold\">BC Athletics is an equal opportunity employer and encourages applications from all qualified individuals.</span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 10pt\">BC Athletics thanks all applicants for their interest, however only those under consideration for the role will be contacted.</span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 10pt\">Please submit your application, by <span style=\"font-weight: bold\">May 17, 2026</span> to <a href=\"mailto:[email protected]\" target=\"_blank\" rel=\"noopener noreferrer\">[email protected]</a>.</span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 10pt\"> </span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 10pt\">Your application should include:</span></p>\n<ul>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 10pt\">Cover letter outlining your interest in the role and applicable qualifications</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 10pt\">Resume (max. 2 pages) outlining your education and relevant experience</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 10pt\">Include three references including email addresses and phone numbers</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 10pt; font-weight: bold\"><em>Please send a single document in PDF format. Subject line: BC Athletics Administrative Assistant - NAME. Failure to do so will disqualify your application.</em></span><br></li>\n</ul>",
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