Receptionist & Office Support Assistant

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    "datePosted": "2026-04-20T04:00:00.000Z",
    "description": "<h2>Overview</h2>\n<p>The Caine School of the Arts is seeking a detail oriented, proactive, and service focused individual to support daily office operations and ensure the smooth functioning of the School of the Arts. This position serves as a key point of contact for students, faculty, staff, and visitors while providing essential administrative and event support.</p>\n<p> </p>\n<p><strong>Schedule:</strong> 1:00–5:00 p.m. Monday–Friday, with flexibility</p>\n<h2>Responsibilities</h2>\n<p><strong>Reception & Office Support</strong></p>\n<ul>\n <li>Answer and route incoming phone calls</li>\n <li>Greet and assist visitors</li>\n <li>Sort and distribute mail</li>\n <li>Collect checks for Caine School Business Services Personnel</li>\n <li>Make copies and scan documents</li>\n <li>Maintain office supply inventory</li>\n <li>Update and distribute directories</li>\n <li>Send school wide emails to students, faculty, and staff as requested</li>\n <li>Support college events, including occasional travel as well as evening and weekend work</li>\n <li>Submit and manage Caine School Surplus requests</li>\n <li>Additional duties as assigned</li>\n</ul>\n<p><strong>School Website Management</strong></p>\n<ul>\n <li>Serve as the primary liaison between the Caine School and the IT website team</li>\n <li>Keep differential tuition pages, and other Caine School website content up to date</li>\n <li>Update directories, deadlines, and other key information</li>\n <li>Prepare content for posting and coordinate with IT for publication</li>\n <li>Review Caine School and associated web pages and notify appropriate personnel when content needs updating</li>\n <li>Additional duties as assigned</li>\n</ul>\n<p><strong>Differential Tuition & Visiting Artists and Scholars Series</strong></p>\n<ul>\n <li>Collect and upload proposal materials to Box</li>\n <li>Collect and upload follow up reports for VASS and Differential Tuition Student Travel programs</li>\n <li>Update differential tuition project signage as necessary</li>\n <li>Additional duties as assigned</li>\n</ul>\n<p><strong>Student Support</strong></p>\n<ul>\n <li>Collect Summer Arts Research Grant and URCO Grant proposal submissions</li>\n <li>Maintain, stock, and organize the School of Arts food pantry</li>\n <li>Additional duties as assigned</li>\n</ul>\n<h2>Qualifications</h2>\n<p><strong>Minimum Qualifications</strong></p>\n<ul>\n <li>Minimum of 1-year related office experience</li>\n <li>Reliable, professional, and highly organized</li>\n <li>Strong verbal, written, and interpersonal communication skills</li>\n</ul>\n<p><strong>Knowledge, Skills, and Abilities</strong></p>\n<ul>\n <li>Ability to work independently and collaboratively</li>\n <li>Excellent organizational skills and attention to detail</li>\n <li>Proficiency in Microsoft Word and Excel; ability to learn additional database systems with training</li>\n <li>Strong clerical and record keeping skills, including familiarity with filing and information management systems</li>\n <li>Ability to operate standard office equipment (copiers, phone systems, printers, etc.)</li>\n <li>Ability to maintain confidentiality and handle sensitive information appropriately</li>\n</ul>\n<h2>Required Documents</h2>\n<p>Along with the online application, please attach:</p>\n<ul>\n <li>Resume to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV”</li>\n</ul>\n<p>**Document size may not exceed 10 MB.**</p>\n<h2>Advertised Salary</h2>$15/hour\n<h2>ADA</h2>\n<p>Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions. The employee is frequently required to reach with hands and arms and may lift and/or move up to 10 pounds.</p>\n<h2>University Highlights</h2>\n<p>Founded in 1888, Utah State University is Utah’s premier land-grant, public service university. As an R1 research institution, Utah State is dedicated to advancing knowledge and serving the public good through innovative research and scholarly activities that are grounded in reciprocal engagement with local, regional, and global communities. USU prepares students to be active, civically engaged leaders who are prepared to address critical societal challenges. Dedicated to providing a high-quality and affordable education, USU remains a leader in research, discovery, and public impact.</p>\n<p> </p>\n<p>USU enrolls over 29,800 students, both online and in person at locations throughout the state. Utah State’s 30 locations include a main campus in Logan, Utah, residential campuses in Price and Blanding, and six additional statewide campuses, along with education centers serving every county. USU educates students from all 50 states and more than 80 countries. For over 100 years, USU Extension has served and engaged Utahns, serving every county in the state.</p>\n<p> </p>\n<p>Competing at the NCAA Division I level, USU is a proud member of the Mountain West Conference and will join the Pac-12 Conference beginning in the 2026-2027 season. The Aggies’ long-standing tradition of athletic and academic excellence is exemplified by recent Mountain West regular-season and tournament championships in women’s volleyball, three consecutive Mountain West tournament titles in women’s soccer conference championships, and a first-ever conference championship for gymnastics, reflecting USU's commitment to perseverance and achievement.</p>\n<p> </p>\n<p>Utah State is dedicated to fostering a community where all individuals feel respected, valued, and supported and where diversity of thought and culture are cultivated. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when they named Utah State the best employer in Utah in 2023. Learn more about USU. </p>\n<p> </p>\n<p>The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and a reasonable accommodation for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university’s ADA Coordinator in the Office of Human Resources at (435) 797-0122 or [email protected]<u>.</u> </p>\n<p> </p>\n<p>*updated 12/2025</p>\n<h2>Notice of Non-discrimination</h2>\n<p>In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.</p>\n<p> </p>\n<p>Utah State University is an equal opportunity employer and does not discriminate or tolerate discrimination including harassment in employment including in hiring, promotion, transfer, or termination based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy or any other federal, state, or local law.</p>\n<p> </p>\n<p>Utah State University does not discriminate in its housing offerings and will treat all persons fairly and equally without regard to race, color, religion, sex, familial status, disability, national origin, source of income, sexual orientation, or gender identity. Additionally, the University endeavors to provide reasonable accommodations when necessary and to ensure equal access to qualified persons with disabilities.</p>\n<p> </p>\n<p>In all circumstances, Utah State University follows state and federal laws related to sex-segregated spaces. </p>\n<p> </p>\n<p>The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:</p>\n<p> </p>\n<p><strong>Matthew Pinner</strong></p>\n<p>Executive Director </p>\n<p>Civil Rights & Title IX Office</p>\n<p>[email protected]</p>\n<p>435-797-1266 | Old Main Rm. 401D</p>\n<p>1475 Old Main Hill, Logan, UT 84322</p>\n<p> </p>\n<p><strong>Cody Carmichael</strong></p>\n<p>Title IX Coordinator </p>\n<p>[email protected]</p>\n<p>435-797-1266 | Old Main Rm. 402D</p>\n<p>1475 Old Main Hill, Logan, UT 84322</p>\n<p> </p>\n<p>For further information regarding non-discrimination, please visit crtix.usu.edu or contact: </p>\n<p> </p>\n<p>U.S. Department of Education </p>\n<p>Denver Regional Office</p>\n<p>303-844-5695| [email protected]</p>\n<p> </p>\n<p>U.S. Department of Education </p>\n<p>Office of Assistant Secretary for Civil Rights</p>\n<p>800-421-3481 |  [email protected]</p>\n<p> </p>\n<p>*updated 10/2025</p>",
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