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Administrative & Operations Manager

Jsheldllc · Solana Beach, CA, United States · Active · $80,000–$110,000 / hour · SmartRecruiters

Job facts

FieldValue
CompanyJsheldllc
TitleAdministrative & Operations Manager
Normalized title-
Department / teamStrategic Advisory
LocationSolana Beach, CA, United States
Work model-
Employment typeFull Time
Salary$80,000–$110,000 / hour
Statusactive
ATS providerSmartRecruiters
Posted / first seen2026-07-09 / 2026-07-10
Changed / last seen2026-07-25 / 2026-07-29

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City jobsActive postings in Solana Beach.Open
Department jobsActive postings in Strategic Advisory.Open
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Original postingCanonical source or apply URL captured from the ATS.Open

Linked records

CompanyJsheldllc
Source38c61e8c-f24d-4a8c-8110-585fedf46361
ATS providerSmartRecruiters

Description

Are you looking to join an organization that is growing and dynamic? What about a high-energy, collaborative environment that rewards hard work? J.S. Held is a global consulting firm that combines technical, scientific, financial, and strategic expertise to advise clients seeking to realize value and mitigate risk. Our professionals serve as trusted advisors to organizations facing high stakes matters demanding urgent attention, staunch integrity, proven experience, clear-cut analysis, and an understanding of both tangible and intangible assets. The firm provides a comprehensive suite of services, products, and data that enable clients to navigate complex, contentious, and often catastrophic situations. We are seeking a highly organized, personable, and detail-oriented Operations & Administrative Manager to serve as the operational and administrative backbone of our Solana Beach office. This is a role for someone who thrives on variety, takes ownership, and genuinely enjoys supporting a high-performing team. This person will lead management meeting preparation, and serve as a resource to the four-member executive team, holding this team accountable for follow-up.  Additional responsibilities include executive and administrative support, cross-trained backup coverage for our proposals/marketing and billing/operations specialists, and client experience coordination. Approximately 15% of the role involves personal administrative support for the executive team. We are consultants who bill by the hour — excellent at client work and less naturally inclined toward administration. We need someone who fills that gap with energy, competence, and good humor. The right person will be indispensable within 90 days. Our office is collaborative and high-energy — we work hard and take care of each other. Job Responsibilities Executive & Administrative Support Serve as the primary administrative resource for the executive team: Manage complex calendars, schedule internal and external meetings, and coordinate across multiple priorities Arrange and book all business travel including flights, hotels, ground transportation, and detailed itineraries Prepare, submit, and track expense reports and reimbursements Handle personal administrative matters for senior executives including coordination of correspondence, scheduling, and document management Screen and return calls on behalf of senior executives on an as-needed basis Manage client gifting program and relationship outreach tracker to ensure timely and thoughtful touchpoints throughout the year Management Meeting Preparation & Operational Dashboards Lead preparation and facilitation of regular management meetings for the executive team. This role works in conjunction with JS Held’s centralized operations team — the primary source of firm-wide KPI data and reporting — as well as directly with Dynamics 365 and Power BI, to help the Solana Beach executive team interpret, act on, and stay accountable to that data: Prepare agendas, distribute materials in advance, and document action items and follow-ups Track progress on open items and ensure leadership commitments are followed through Serve as the operational memory of the leadership team — knowing where things stand and what needs attention Office Operations & Team Culture Lead the day-to-day operational and cultural life of the Solana Beach office: Manage vendor relationships, office supplies, and facilities needs Coordinate weekly team lunches, office gatherings, and general office errands Support onboarding of new team members and ensure they are set up for success from day one Serve as the go-to resource for the broader team on operational and administrative questions Contribute to a positive, cohesive, and high-energy office environment Client Experience & Business Development Support Plan and coordinate 2–3 client-facing events per year including dinners, cocktail receptions, and conference logistics Coordinate client entertainment including sporting event tickets and other relationship touchpoints Support broader business development efforts of the executive team on an as-needed basis Required Qualifications: 3–6 years of experience in an administrative, operations, or executive support role; professional services environment (consulting, financial services, law, or accounting) strongly preferred Exceptional organizational skills with the ability to support multiple executives and manage competing priorities Strong numerical aptitude — comfortable with financial data, KPIs, expense tracking, and billing concepts Excellent written and verbal communication skills; able to draft polished correspondence and client-facing materials High emotional intelligence and genuine interpersonal skills — this person is the connective tissue of a busy office Proficiency in Microsoft Office suite; experience with Microsoft Dynamics 365, Power BI, or comparable ERP/reporting software a strong plus Proactive, resourceful, and comfortable operating with limited direction in a fast-paced environment Willing and able to handle both high-level executive support and hands-on logistical tasks Bachelor’s degree required; business, finance, communications, or related field preferred Some of the Benefits We Have Include J.S. Held understands all our employees are people and sometimes life needs flexibility. We work to always provide an environment that best supports and suits our team’s needs. Generous FTO Policy Medical, Dental, and Vision Insurance 401k Match Commuter Benefit A reasonable estimate of the salary range for this role is $80,000 - $110,000. Any offered salary range is based on a wide array of factors including but not limited to skillset, experience, training, location, scope of role, management responsibility, etc. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. By submitting your application, you acknowledge that you have read the  J.S. Held Online Privacy Notice  and hereby freely and unambiguously give informed consent to the collection, processing, use, and storage of your personal information as required and described therein. California residents can click  here  to learn more about the personal information we collect and  here  to learn about additional privacy rights that may be available. Please explore what we’re all about at  www.jsheld.com. EEO and Job Accommodations We embrace diversity and our commitment to building a team and environment that fosters professional and personal enrichment is unwavering. We are greater when we are equal! J.S. Held is an equal opportunity employer that is committed to hiring a diverse workforce. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law. If you are an individual with a disability and would like to request for a reasonable accommodation, please email  [email protected]   and include “Applicant Accommodation” within the subject line with your request and contact information. #LI-PF1

Full job record

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Org IDab87dc1e-9399-4a06-b790-17eaccc280b5
Source ID38c61e8c-f24d-4a8c-8110-585fedf46361
Board ID38c61e8c-f24d-4a8c-8110-585fedf46361
Providersmartrecruiters
Provider Job Key744000136897371
TitleAdministrative & Operations Manager
Normalized Title—
Statusactive
Activeyes
Location TextSolana Beach, CA, United States
DepartmentStrategic Advisory
Team—
Employment Typefull_time
Workplace Type—
Remote Policy—
CountryUnited States
RegionCA
CitySolana Beach
Salary RawAre you looking to join an organization that is growing and dynamic? What about a high-energy, collaborative environment that rewards hard work? J.S. Held is a global consulting firm that combines technical, scientific, financial, and strategic expertise to advise clients seeking to realize value and mitigate risk. Our professionals serve as trusted advisors to organizations facing high stakes matters demanding urgent attention, staunch integrity, proven experience, clear-cut analysis, and an understanding of both tangible and intangible assets. The firm provides a comprehensive suite of services, products, and data that enable clients to navigate complex, contentious, and often catastrophic situations. We are seeking a highly organized, personable, and detail-oriented Operations & Administrative Manager to serve as the operational and administrative backbone of our Solana Beach office. This is a role for someone who thrives on variety, takes ownership, and genuinely enjoys supporting a high-performing team. This person will lead management meeting preparation, and serve as a resource to the four-member executive team, holding this team accountable for follow-up.  Additional responsibilities include executive and administrative support, cross-trained backup coverage for our proposals/marketing and billing/operations specialists, and client experience coordination. Approximately 15% of the role involves personal administrative support for the executive team. We are consultants who bill by the hour — excellent at client work and less naturally inclined toward administration. We need someone who fills that gap with energy, competence, and good humor. The right person will be indispensable within 90 days. Our office is collaborative and high-energy — we work hard and take care of each other. Job Responsibilities Executive & Administrative Support Serve as the primary administrative resource for the executive team: Manage complex calendars, schedule internal and external meetings, and coordinate across multiple priorities Arrange and book all business travel including flights, hotels, ground transportation, and detailed itineraries Prepare, submit, and track expense reports and reimbursements Handle personal administrative matters for senior executives including coordination of correspondence, scheduling, and document management Screen and return calls on behalf of senior executives on an as-needed basis Manage client gifting program and relationship outreach tracker to ensure timely and thoughtful touchpoints throughout the year Management Meeting Preparation & Operational Dashboards Lead preparation and facilitation of regular management meetings for the executive team. This role works in conjunction with JS Held’s centralized operations team — the primary source of firm-wide KPI data and reporting — as well as directly with Dynamics 365 and Power BI, to help the Solana Beach executive team interpret, act on, and stay accountable to that data: Prepare agendas, distribute materials in advance, and document action items and follow-ups Track progress on open items and ensure leadership commitments are followed through Serve as the operational memory of the leadership team — knowing where things stand and what needs attention Office Operations & Team Culture Lead the day-to-day operational and cultural life of the Solana Beach office: Manage vendor relationships, office supplies, and facilities needs Coordinate weekly team lunches, office gatherings, and general office errands Support onboarding of new team members and ensure they are set up for success from day one Serve as the go-to resource for the broader team on operational and administrative questions Contribute to a positive, cohesive, and high-energy office environment Client Experience & Business Development Support Plan and coordinate 2–3 client-facing events per year including dinners, cocktail receptions, and conference logistics Coordinate client entertainment including sporting event tickets and other relationship touchpoints Support broader business development efforts of the executive team on an as-needed basis Required Qualifications: 3–6 years of experience in an administrative, operations, or executive support role; professional services environment (consulting, financial services, law, or accounting) strongly preferred Exceptional organizational skills with the ability to support multiple executives and manage competing priorities Strong numerical aptitude — comfortable with financial data, KPIs, expense tracking, and billing concepts Excellent written and verbal communication skills; able to draft polished correspondence and client-facing materials High emotional intelligence and genuine interpersonal skills — this person is the connective tissue of a busy office Proficiency in Microsoft Office suite; experience with Microsoft Dynamics 365, Power BI, or comparable ERP/reporting software a strong plus Proactive, resourceful, and comfortable operating with limited direction in a fast-paced environment Willing and able to handle both high-level executive support and hands-on logistical tasks Bachelor’s degree required; business, finance, communications, or related field preferred Some of the Benefits We Have Include J.S. Held understands all our employees are people and sometimes life needs flexibility. We work to always provide an environment that best supports and suits our team’s needs. Generous FTO Policy Medical, Dental, and Vision Insurance 401k Match Commuter Benefit A reasonable estimate of the salary range for this role is $80,000 - $110,000. Any offered salary range is based on a wide array of factors including but not limited to skillset, experience, training, location, scope of role, management responsibility, etc. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. By submitting your application, you acknowledge that you have read the  J.S. Held Online Privacy Notice  and hereby freely and unambiguously give informed consent to the collection, processing, use, and storage of your personal information as required and described therein. California residents can click  here  to learn more about the personal information we collect and  here  to learn about additional privacy rights that may be available. Please explore what we’re all about at  www.jsheld.com. EEO and Job Accommodations We embrace diversity and our commitment to building a team and environment that fosters professional and personal enrichment is unwavering. We are greater when we are equal! J.S. Held is an equal opportunity employer that is committed to hiring a diverse workforce. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law. If you are an individual with a disability and would like to request for a reasonable accommodation, please email  [email protected]   and include “Applicant Accommodation” within the subject line with your request and contact information. #LI-PF1
Salary Min80,000
Salary Max110,000
Salary CurrencyUSD
Salary Periodhour
Source URLhttps://jobs.smartrecruiters.com/JSHeldLLC/744000136897371-administrative-operations-manager
Apply URLhttps://jobs.smartrecruiters.com/JSHeldLLC/744000136897371-administrative-operations-manager?oga=true
First Seen At2026-07-10 10:45:00Z
Last Seen At2026-07-29 10:59:00Z
Last Checked At2026-07-29 10:59:00Z
Last Changed At2026-07-25 10:43:55Z
Inactive At—
Source Posted At2026-07-09 20:34:24Z
Source Updated At—
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      "valueLabel": "Strategic Advisory"
    },
    {
      "fieldId": "66e31cc13c8f9e4c46fadc78",
      "valueId": "18580",
      "fieldLabel": "Employment Status",
      "valueLabel": "Full Time"
    },
    {
      "fieldId": "66e31da9e096bb3bb9459848",
      "valueId": "887",
      "fieldLabel": "Location",
      "valueLabel": "California, Solana Beach"
    }
  ],
  "defaultJobAd": true,
  "releasedDate": "2026-07-09T20:34:24.023Z",
  "detail_errors": [],
  "experienceLevel": {
    "id": "mid_senior_level",
    "label": "Mid-Senior Level"
  },
  "typeOfEmployment": {
    "id": "permanent",
    "label": "Full-time"
  }
}
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Rendered from the bluedoor Job Postings API. Reproduce it:

GET https://api.bluedoor.sh/job-postings/v1/jobs/7fe13f23fbcf37e20ed5ae2b25017a85008f00f4?include=descriptionJSON
GET https://api.bluedoor.sh/job-postings/v1/orgs/ab87dc1e-9399-4a06-b790-17eaccc280b5JSON
GET https://api.bluedoor.sh/job-postings/v1/sources/38c61e8c-f24d-4a8c-8110-585fedf46361JSON
GET https://api.bluedoor.sh/job-postings/v1/jobs/7fe13f23fbcf37e20ed5ae2b25017a85008f00f4/eventsJSON

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