Executive Assistant

{
  "content_hash": "eadf88e6cf485d1f1276847e0ed65c752c3ec602fefa910d64dd9ed2228fc30d",
  "source_hash": "2dd5ff43a4682c21658f8e8bfc12914f3e24714031692e3d20d406c8a6d0b199",
  "last_changed_at": "2026-05-29T07:00:53.768Z",
  "active_status": "active"
}

{
  "language": "en",
  "location": {
    "raw": "Toronto, ON",
    "city": "Toronto",
    "region": "ON",
    "country": "Canada",
    "is_remote": false,
    "confidence": 0.9
  },
  "salary_max": 90000,
  "salary_min": 75000,
  "inferred_at": "2026-06-06T07:56:10.075Z",
  "launch_scope": {
    "reason": "english_us_canada",
    "included": true,
    "language": "en",
    "location": {
      "raw": "Toronto, ON",
      "city": "Toronto",
      "region": "ON",
      "country": "Canada",
      "is_remote": false,
      "confidence": 0.9
    },
    "countries": [
      "Canada"
    ]
  },
  "remote_policy": null,
  "salary_period": "year",
  "workplace_type": "on_site",
  "salary_currency": "CAD"
}

{}

{
  "lists": [
    {
      "text": "Key Responsibilities:",
      "content": "<div><strong>Executive Support – Head &amp; Deputy Head of School:</strong></div>\n\n<li>Manage complex, high-volume calendars and coordinate meetings with competing priorities and strategic alignment.</li>\n<li>Anticipate leadership needs and proactively plan schedules, meetings, and materials.</li>\n<li>Prepare briefing packages, agendas, talking points, and supporting documents for meetings and events.</li>\n<li>Manage email correspondence, including drafting responses and prioritizing communications.</li>\n<li>Create, edit, and refine executive documents, presentations, and reports using Microsoft Office.</li>\n<li>Coordinate travel arrangements and process expense reports and reconciliations.</li>\n<li>Support planning for speaking engagements, meetings, and leadership events.</li>\n<li>Maintain records and filing systems, ensuring accuracy and compliance with records management processes.</li>\n<li>Review incoming correspondence and determine appropriate action or response.</li>\n\n<div>&nbsp;</div>\n<div><strong>Stakeholder &amp; Office Coordination:</strong></div>\n\n<li>Serve as the primary point of contact for inquiries related to the Head and Deputy Head of School.</li>\n<li>Liaise with senior leadership and administrative teams on projects, planning, and operational needs.</li>\n<li>Coordinate school functions and events associated with the Head’s Office.</li>\n<li>Collaborate across departments to ensure consistency in planning, communications, and procedures.</li>\n<li>Support implementation of records management systems and training where required.</li>\n<li>Handle sensitive and confidential information with discretion and professionalism.</li>\n\n<div>&nbsp;</div>\n<div><strong>Board of Governors Support:</strong></div>\n\n<li>Coordinate Board and committee meetings, including scheduling, agendas, and logistics.</li>\n<li>Prepare and distribute meeting materials and document decisions, actions, and minutes.</li>\n<li>Ensure adherence to governance policies, processes, and timelines.</li>\n<li>Communicate directly with Board members on behalf of senior leadership and/or the Board Chair.</li>\n<li>Support governance effectiveness through accurate documentation and follow-up processes.</li>\n\n<div>&nbsp;</div>\n<div><strong>General Responsibilities:</strong></div>\n<div>\n\n<li>Attend Board meetings, committee meetings, and school events, including some outside regular working hours.</li>\n<li>Support coordination of calendars, events, and cross-departmental initiatives.</li>\n<li>Liaise professionally with students, staff, parents, trustees, donors, and external partners.</li>\n<li>Maintain a high standard of customer service and professional representation.</li>\n<li>Participate in projects and initiatives as assigned.</li>\n<li>Contribute to an inclusive, respectful, and collaborative workplace culture.</li>\n<li>Engage in ongoing professional learning and development.</li>\n\n</div>"
    },
    {
      "text": "Qualifications & Experience:",
      "content": "<div>\n\n<li>Bachelor’s degree in Business Administration or related field preferred (equivalent experience considered).</li>\n<li>Ideally 3–5 years of experience supporting senior leaders or C-suite executives in an administrative capacity.&nbsp;</li>\n<li>Experience managing complex calendars, communications, and confidential information.</li>\n<li>Prior experience in an educational or governance environment is an asset.</li>\n<li>Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).</li>\n<li>Experience preparing executive-level documents and presentations.</li>\n<li>Excellent written and verbal communication skills.</li>\n<li>Strong organizational skills with the ability to manage competing priorities.</li>\n<li>High level of discretion, judgment, and professionalism.</li>\n<li>Ability to perform well under pressure in a fast-paced environment.</li>\n\n</div>"
    },
    {
      "text": "Key Competencies:",
      "content": "<div>\n\n<li>Respect and care</li>\n<li>Trust and integrity</li>\n<li>Collaboration</li>\n<li>Flexibility and adaptability</li>\n<li>Initiative</li>\n<li>Community focus</li>\n<li>Strong communication skills</li>\n\n</div>"
    }
  ],
  "country": "CA",
  "createdAt": 1779724420878,
  "updatedAt": null,
  "categories": {
    "team": "Administrative",
    "location": "Toronto, ON",
    "commitment": "Full Time Permanent",
    "allLocations": [
      "Toronto, ON"
    ]
  },
  "salaryRange": {
    "max": 90000,
    "min": 75000,
    "currency": "CAD",
    "interval": "per-year-salary"
  },
  "workplaceType": "onsite"
}