Receptionist - occasional

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    "requisitionDescription": "<div><div><div><div><div><div><div><div><div><p id=\"isPasted\"><strong><em>The principal duty of all employees is to assist in the mission of the Church in the Diocese of Fort Worth. &nbsp;This job description is not designed to cover or contain a comprehensive listing of all activities, duties or responsibilities that are required of the employee for this job. &nbsp;Duties, responsibilities, and activities may change at any time with or without notice.</em></strong></p><p>&nbsp;</p><p><strong>General Position Summary:</strong> The Receptionist welcomes all who come into or telephones the parish office. &nbsp;The receptionist also provides administrative services to staff and members of the parish committees. &nbsp;Completes administrative duties, coordinates meetings and conferences, obtains supplies, and works on special projects. &nbsp;Deals with a diverse group of employees, callers, and visitors. Independent judgment is required to plan, prioritize and organize diversified workload.</p><p>&nbsp;</p><p><strong>Principal Accountabilities:</strong></p><p>&nbsp;</p><ul type=\"disc\"><li>Complete front desk responsibilities: greeting guests, answering phones, and routing calls to the appropriate departments.</li><li>Performs administrative services for the Pastor, partially other staff, and Catholic Center Departments.</li><li>Manage the Catholic Center meeting room calendar and schedules.</li><li>Sort and route incoming correspondence, including faxes and email and letters to all departments and clergy.</li><li>Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders, and verifying receipt.</li><li>Manage &amp; monitors security cameras, doors &amp; gate during business hours.</li><li>Manages &amp; schedules security access for events outside of office hours.&nbsp;</li><li>Manage and distribute faxes throughout the day.&nbsp;</li><li>Water &amp; maintain plants in lobby area weekly.</li><li>Mail handling.</li><li>Responsible for other projects, tasks, etc., as assigned by immediate Supervisor.</li></ul><p><strong>&nbsp;</strong></p><p>&nbsp;</p><p>&nbsp;</p><p>&nbsp;</p><p><strong>Typical Decisions and/or Recommendations Made in This Position:</strong></p><p><strong>&nbsp;</strong>Minimal decisions and/or recommendations made.&nbsp;</p><p><strong>&nbsp;</strong></p><p><strong>Supervision Given and/or Received:</strong></p><p>Minimal supervision given.</p><p>Moderate supervision received.</p><p><strong>&nbsp;</strong></p><p><strong>Internal Contacts:</strong></p><ul><li>Diocese Pastors, Priests, Principals, Business Managers, and employees.</li></ul><p>&nbsp;</p><p><strong>External Contacts:</strong></p><ul><li>Parishioners, diocese vendors, local, state, and federal agency representatives, and auditors.</li></ul><p>&nbsp;</p><p><strong>Working Conditions and/or Physical Requirements:</strong></p><ul><li>This position works in a typical office environment but is subject to stress due to the evolving and quickly expanding needs of the Diocese, tight deadlines and moderate workloads.</li><li>Ability to sit and perform computer work for lengthy periods of time.</li><li>Able to access and maintain centralized departmental files. &nbsp;Involves extending arms and reaching files stored in multiple levels on shelves, climbing up a stepladder to access files.</li><li>Ability to accept work interruptions while remaining focused on duties. &nbsp;</li><li>Data entry via computer keyboard requires repetitive and frequent hand and wrist movements.</li><li>Ability to lift up to 35 pounds without assistance and up to 60 pounds with assistance.</li></ul><p>&nbsp;</p><p><strong>Travel Requirements:</strong></p><ul><li>Infrequent travel, by car, may be required to Diocese Parishes and/or schools.</li></ul><p>&nbsp;</p><p><strong>Education and Experience Preferred:</strong></p><ul><li>High School Diploma or equivalent required.</li><li>Non-profit experience preferred</li></ul><p>&nbsp;</p><p><strong>Knowledge and Skills Preferred:</strong></p><ul><li>Microsoft Office 365 / Intermediate to advanced capabilities with a heavy emphasis in Excel, PowerPoint, and Word.</li><li>Excellent professional written and verbal communication skills.</li><li>Demonstrated analytical, customer service skills and the ability to multi-task.</li><li>Strong organizational and time management skills will be essential in managing executive schedules and maintaining files and records.&nbsp;</li><li>Attention to detail</li><li>Flexibility in accepting new or modified duties as the position evolves.</li><li style=\"box-sizing: border-box; outline: none; --tw-shadow: 0 0 #0000; --tw-ring-inset: ; --tw-ring-offset-width: 0px; --tw-ring-offset-color: #fff; --tw-ring-color: rgba(59,130,246,.5); --tw-ring-offset-shadow: 0 0 #0000; --tw-ring-shadow: 0 0 #0000; margin: 0in; font-size: 16px; font-family: initial;\" data-pasted=\"true\">Bilingual (Spanish/ English) is preferred</li></ul><p>&nbsp;</p><p><strong>FLSA Designation:</strong> Non-Exempt, Occasional.</p><p>&nbsp;</p></div></div></div></div></div></div></div></div></div>\n",
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