Project Co-ordinator

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    "city": "Various",
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  "remote_policy": "hybrid",
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    "id": "80",
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    "location": {
      "city": "Various",
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    "departmentId": "19336",
    "locationType": "2",
    "jobOpeningName": "Project Co-ordinator",
    "departmentLabel": "Client/Account Services",
    "employmentStatusLabel": "Full-Time"
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    "location": {
      "city": "Various",
      "state": null,
      "postalCode": "Various",
      "addressCountry": "United Kingdom"
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    "datePosted": "2026-03-31",
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    "description": "<p><span style=\"font-weight: bold\">Project Coordinator</span><span style=\"font-weight: bold\"> (UK office/hybrid role) – Job description</span></p>\n<p>We are currently looking for proactive Project Coordinator to join our busy client services team at this exciting time. The successful candidate will have exceptional project management, and strong face-to-face and written communication skills. They should be prepared to work in a fast‑paced, collaborative environment across client services, finance, creative, and other functions.</p>\n<p> </p>\n<p><span style=\"font-weight: bold\">Role summary</span></p>\n<p>This role provides high-quality operational, systems, and logistics support to the Client Services team, helping to keep programmes running smoothly and compliantly. It will involve a range of recurring administrative tasks (e.g., contracting trackers, system updates, uploads, and meeting materials), enabling project leads to focus on delivery, strategic planning, and client engagement. The role requires the ability to balance speed with accuracy, seeking clarification where needed.</p>\n<p> </p>\n<p>As Project Coordinator, your key responsibilities will include:</p>\n<ul>\n<li><span style=\"font-weight: bold\">HCP contracting support:</span> coordinate contracting administration, maintain trackers, and support the team in progressing HCP agreements in line with internal processes.</li>\n<li><span style=\"font-weight: bold\">Transfers of Value (TOV) reporting:</span> support accurate data collection and reporting, maintaining clear audit trails and documentation.</li>\n<li><span style=\"font-weight: bold\">HubSpot / CMAP administration:</span> update jobs as required; ensure core project details are entered accurately and promptly.</li>\n<li><span style=\"font-weight: bold\">CMAP updates:</span> upload purchase orders (POs) and associated documents; maintain fee estimators in line with approved budgets; support ongoing job hygiene (e.g., project dates, documentation, and status updates).</li>\n<li><span style=\"font-weight: bold\">Logistics support:</span> liaise with Corporate Traveller (or other travel partners) to coordinate flight and hotel bookings; compile traveller details and requirements; confirm itineraries and maintain records.</li>\n<li><span style=\"font-weight: bold\">Meeting materials support:</span> prepare and quality check practical meeting assets (e.g., sign-in sheets, tent cards, name badges), ensuring consistency with agreed templates and attendee lists.</li>\n<li><span style=\"font-weight: bold\">Veeva uploads (non-reference-linked materials):</span> upload approved assets (e.g., pull-up banners, emailers, evaluation forms) as directed, ensuring correct naming conventions and folder placement.</li>\n<li><span style=\"font-weight: bold\">Template creation:</span> develop and maintain simple, reusable templates (e.g., project trackers, timelines) to streamline team ways of working.</li>\n<li><span style=\"font-weight: bold\">Resource booking:</span> book internal support as requested (e.g., creative time) and help coordinate schedules with relevant stakeholders.</li>\n<li><span style=\"font-weight: bold\">Scheduling support:</span> arrange 1:1s with KEEs (Key External Experts) and internal stakeholders, managing calendars and confirmations.</li>\n<li><span style=\"font-weight: bold\">Content generation and publishing:</span> Coordinate generation of website and social media content, including announcements, event updates, team photos, and awareness posts, ensuring all communications are timely and aligned with organisational goals.</li>\n<li><span style=\"font-weight: bold\">General project support:</span> maintain organised folder structures and version control; support ad hoc administration required for summits/symposia and other programmes.</li>\n</ul>\n<p><br></p>\n<p><span style=\"font-weight: bold\">Desired background and skills </span></p>\n<p>We are looking for the very best graduates with a life sciences or business/marketing degree (or similar relevant qualification). Project management training or certification, such as PRINCE2 or PMP, is highly desirable and will be considered advantageous.</p>\n<p>Relevant experience within the healthcare, pharmaceutical, or marketing sectors is preferred, alongside strong organisational and communication skills.</p>\n<p> </p>\n<p>Specifically, we are looking for individuals with the following skills, attributes and qualifications:</p>\n<p><br><br></p>\n<ul>\n<li>A bachelor’s degree (2:1 or higher) and a strong academic record</li>\n<li>Strong literacy and numeracy skills, and excellent attention to detail</li>\n</ul>\n<ul>\n<li>Demonstrable administrative/project coordination experience in a fast-paced environment (agency, healthcare, professional services, or similar).</li>\n<li>Strong systems aptitude and confidence working across multiple platforms (e.g., CRM, project/job systems, approval platforms).</li>\n<li>Experience supporting contracting and/or compliance administration (desirable).</li>\n<li>Excellent organisational skills and the ability to manage competing deadlines across multiple workstreams.</li>\n<li>Exceptional attention to detail, with a consistent approach to checking lists, names, dates, document versions, and data accuracy.</li>\n<li>Clear written communication and professional stakeholder management (internal and external).</li>\n<li>Strong Microsoft Office skills (Word, Excel, PowerPoint) and comfort creating simple trackers and templates.</li>\n</ul>",
    "compensation": "£25,000 - £27,000",
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    "jobOpeningName": "Project Co-ordinator",
    "departmentLabel": "Client/Account Services",
    "jobOpeningStatus": "Open",
    "minimumExperience": "Entry-level",
    "jobOpeningShareUrl": "https://sciris.bamboohr.com/careers/80",
    "employmentStatusLabel": "Full-Time"
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