Translation Services -REQUEST FOR PROPOSAL

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    "description": "<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 14pt\"><span style=\"font-weight: bold\">REQUEST FOR PROPOSALS: </span><span style=\"font-weight: bold\">English-to-Spanish Translation Services</span> </span></p>\n<p><br></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 14pt; font-weight: bold\">Timeline</span></p>\n<ul>\n<li><span style=\"font-family: arial, helvetica, sans-serif\">RFP Issued: June 1, 2026 </span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif\">Questions Due: June 12, 2026 </span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif\">Proposals Due: June 19, 2026 </span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif\">Finalist Interviews: June 22–25, 2026 </span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif\">Vendor Selected: June 26, 2026 </span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif\">Contract Executed: July 1, 2026 </span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif\">Project Kickoff: July 6, 2026 </span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif\">Phase 1 Work Begins: July 20, 2026</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif\">Submission Method: Email to <a href=\"mailto:[email protected]\" target=\"_blank\" rel=\"noopener noreferrer\">[email protected]</a> and cc <a href=\"mailto:[email protected]\" target=\"_blank\" rel=\"noopener noreferrer\">[email protected]</a> </span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif\">Point of Contact: Julie Womack, Head of National Programs </span></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 14pt; font-weight: bold\">About Red Wine &amp; Blue</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif\">Red Wine &amp; Blue is a nonprofit organization that organizes and mobilizes suburban women across the political spectrum. As we deepen engagement with Spanish-speaking communities, we are seeking a qualified translator, agency, or communications firm to ensure our materials are accurate, culturally resonant, and accessible.</span></p>\n<p><br></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 14pt; font-weight: bold\">Project Overview</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif\">This is a medium-sized, multi-month translation project. The scope includes, but is not limited to:</span></p>\n<ul>\n<li><span style=\"font-family: arial, helvetica, sans-serif\">One-pagers, fact sheets, and advocacy materials</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif\">Website copy and digital content</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif\">Member-facing content in our Rally platform</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif\">Evergreen member guides and other external-facing materials</span></li>\n</ul>\n<p><span style=\"font-family: arial, helvetica, sans-serif\">The full document inventory has not been finalized. The selected vendor will assist with an initial scoping process at project kickoff. Volume and timeline will be confirmed once scoping is complete.</span></p>\n<p><br></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 14pt; font-weight: bold\">Scope of Work</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif\">Translation &amp; Localization: Accurate, culturally appropriate English-to-Spanish translation with an emphasis on localization over literal translation. Experience with political, civic engagement, or advocacy content is strongly preferred.</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif\">Design &amp; Layout Preservation: Translated documents must be delivered in their original formats (PDF, Word, Canva, InDesign, etc.) with all design elements, branding, and formatting intact. Canva experience is highly preferred. Minimal to no redesign support will be available from our internal team.</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif\">Project Scoping: Assistance with document inventory and phasing recommendations based on volume, priority, and budget. Clear timelines, milestones, and regular communication are expected.</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif\">Quality Assurance: Multi-step review including native speaker proofreading, accuracy verification for political and policy terminology, and built-in client revision rounds.</span></p>\n<p><br></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 14pt; font-weight: bold\">Requirements &amp; Qualifications</span></p>\n<p><span style=\"text-decoration: underline\"><span style=\"font-family: arial, helvetica, sans-serif\">Required:</span></span></p>\n<ul>\n<li><span style=\"font-family: arial, helvetica, sans-serif\">Demonstrated English-to-Spanish translation proficiency with verifiable samples</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif\">Ability to deliver translated files in original or equivalent formats without additional graphic design support</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif\">Professional liability, errors &amp; omissions (E&amp;O), or media liability insurance</span></li>\n</ul>\n<p><span style=\"text-decoration: underline\"><span style=\"font-family: arial, helvetica, sans-serif\">Highly Preferred:</span></span></p>\n<ul>\n<li><span style=\"font-family: arial, helvetica, sans-serif\">Experience translating political, advocacy, civic engagement, or policy content</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif\">Canva proficiency</span></li>\n</ul>\n<p><span style=\"text-decoration: underline\"><span style=\"font-family: arial, helvetica, sans-serif\">Preferred:</span></span></p>\n<ul>\n<li><span style=\"font-family: arial, helvetica, sans-serif\">Prior nonprofit experience</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif\">Native or near-native Spanish fluency with cultural competency</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif\">Project management tools for tracking deliverables and revisions</span><br></li>\n</ul>\n<p><br><br></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 14pt; font-weight: bold\">Proposal Requirements</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif\">Proposals must include:</span></p>\n<ol>\n<li><span style=\"font-family: arial, helvetica, sans-serif\">Organizational overview, team structure, and primary point of contact</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif\">Relevant experience summary with at least two client references (nonprofit preferred)</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif\">Sample translations, particularly one-pagers, fact sheets, or web copy</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif\">Description of translation process, QA workflow, and tools used</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif\">Recommended scoping approach, proposed pricing model, and estimated cost range</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif\">Insurance coverage details and how your organization handles errors or disputes</span><br></li>\n</ol>\n<p><br></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 14pt; font-weight: bold\">Evaluation Criteria</span></p>\n<ul>\n<li><span style=\"font-family: arial, helvetica, sans-serif\">Relevant experience in political/advocacy translation</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif\">Quality of sample translations and portfolio</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif\">Ability to preserve design and deliver print/web-ready files</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif\">Strength of insurance and contractual protections</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif\">Proposed pricing and value</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif\">References and client satisfaction</span><br><br></li>\n</ul>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 14pt; font-weight: bold\">Timeline</span></p>\n<ul>\n<li><span style=\"font-family: arial, helvetica, sans-serif\">RFP Issued: June 1, 2026 </span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif\">Questions Due: June 12, 2026 </span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif\">Proposals Due: June 19, 2026 </span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif\">Finalist Interviews: June 22–25, 2026 </span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif\">Vendor Selected: June 26, 2026 </span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif\">Contract Executed: July 1, 2026 </span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif\">Project Kickoff: July 6, 2026 </span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif\">Phase 1 Work Begins: July 20, 2026</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 14pt; font-weight: bold\">Terms &amp; Conditions</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif\">Red Wine &amp; Blue reserves the right to accept or reject any proposals at its sole discretion. All proposals are confidential. The selected vendor will execute a formal services agreement including confidentiality provisions. Submitted pricing must remain valid for at least 90 days.</span><br></p>\n<p><br><br></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif\"><span style=\"font-weight: bold\">To submit your proposal please email <a href=\"mailto:[email protected]\" target=\"_blank\" rel=\"noopener noreferrer\">[email protected]</a> and cc: <a href=\"mailto:[email protected]\" target=\"_blank\" rel=\"noopener noreferrer\">[email protected]</a>. </span></span><br></p>\n<p><br></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif\">All questions must be submitted in writing by the Questions Deadline. Responses will be shared with all registered respondents. <em><span style=\"font-weight: bold\">Proposals must be submitted electronically by June 19, 2026.</span></em></span></p>",
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