Job ID #31988: Elections Clerk (2 vacancies)

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    "datePosted": "2026-05-27",
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    "description": "<p><span style=\"color: rgb(34, 34, 34); font-family: Inter, sans-serif; font-size: 16px\"><a href=\"https://image2url.com/images/1764261414364-4f3956d7-2211-410b-8943-e24f606355ab.png\" target=\"_blank\" rel=\"noopener noreferrer\"></a><br><img width=\"732\" height=\"169\" src=\"https://image2url.com/images/1764261414364-4f3956d7-2211-410b-8943-e24f606355ab.png\" alt=\"image\"><br>Contribute to the City of Hamilton, one of Canada’s largest cities - home to a diverse and strong economy, an active and inclusive community, a robust cultural and dining scene, hundreds of kilometers of hiking trails and natural beauty just minutes from the downtown core, and so much more. Join our diverse team of talented and ambitious staff who embody our values of sensational service, courageous change, steadfast integrity, collective ownership and being engaged empowered employees. Help us achieve our vision of being the best place to raise a child and age successfully. #BeTheReason</span></p>\n<p><br></p>\n<ul>\n<li><span style=\"font-weight: bold\">Job ID #31988: Elections Clerk (2 vacancies)</span></li>\n<li><span style=\"font-weight: bold\">Union:</span> CUPE Local 5167</li>\n<li><span style=\"font-weight: bold\">Job Description ID #: </span>6449</li>\n<li><span style=\"font-weight: bold\">Close date:</span> Interested applicants please submit your application online at <a href=\"https://can01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.hamilton.ca%2Fcity-council%2Fjobs-city&amp;data=05%7C02%7CVictoria.Miklea%40hamilton.ca%7C5f562a5353bb4bc5a14e08de4e22172b%7C60067437f484404f931646348e7340a5%7C0%7C0%7C639034105495205728%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&amp;sdata=xQ15aQu%2Bi5IQtby7a9rB2s82u6FJKy2LmCrOGyHrE58%3D&amp;reserved=0\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"font-weight: bold\">www.hamilton.ca/city-council/jobs-city</span></a><br>by 4:00 p.m. on June 10 2026<span style=\"font-weight: bold\">.</span></li>\n<li><span style=\"font-weight: bold\">Duration: Up to 12 months</span></li>\n<li><span><span style=\"font-weight: bold\">Vacancy type: </span>This posting is for an existing vacancy </span></li>\n<li><span style=\"color: rgb(30, 83, 163)\"><span style=\"font-weight: bold\">Internal applicants should apply with your work e-mail address</span></span><span style=\"font-weight: bold\">.</span> External applicants are considered only after the internal posting process has been completed. Only applicants chosen for an interview will be contacted.<br></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-weight: bold\"><span style=\"text-decoration: underline\">SUMMARY OF DUTIES</span></span></p>\n<p><br></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif\">Reporting to the  Project Manager, Election Logistics and Operations, responsible for the preparation, filling and distribution of supply boxes for Election workers; printing and distribution of various Election forms, oaths, handbooks and manuals for election workers and candidates; organization and distribution of technology and resources to support poll locations, and responding to Election-related inquiries for the 2026 Municipal Election</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif\"> </span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-weight: bold\"><span style=\"text-decoration: underline\">GENERAL DUTIES</span></span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif\"> </span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif\">Arranges for printing and distribution of various Election forms, handbooks and manuals.</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif\"> </span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif\">Preparation, filling and distribution of supply boxes for Election workers and to support poll locations.</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif\"> </span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif\">Assists in training Election workers.</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif\"> </span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif\">Prepares Election information and update including current list of candidates and information for candidates and Election Workers.</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif\"> </span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif\">Receives and responds to Election-related inquiries from Election workers, general public, Candidates and Third Parties.</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif\"> </span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif\">Assists the Election Officers in responding to telephone inquiries, e-mails and voice-mails from Election Workers and entering data into the Election Worker database as required.</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif\"> </span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif\">Inputs, updates and retrieves Election data.</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif\"> </span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif\">Receives and logs elections technology including tabulators and e-poll books. </span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif\"> </span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif\">Following Election, assists Election Officer with dismantling supply boxes, prepares inventory of remaining supplies, dismantling voting tabulators for storage and providing Project Manager with an Election Assessment (list of problem areas, successes and recommended actions, etc.) for next Municipal Election.</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif\"> </span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif\">Works in accordance with the provisions of applicable Health and Safety legislation and all City of Hamilton corporate and departmental policies and procedures related to Occupational Health and Safety.</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif\"> </span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif\">Performs other duties as assigned which are directly related to the major responsibilities of the job.</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif\"> </span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-weight: bold\"><span style=\"text-decoration: underline\">QUALIFICATIONS</span></span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif\"> </span></p>\n<ol>\n<li><span style=\"font-family: arial, helvetica, sans-serif\">Previous experience related to election duties listed above normally acquired through a combination of education and related work experience.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif\">Experience in a computerized environment.  Sound working knowledge of computer applications including Microsoft Office XP, Microsoft Outlook, Word, Excel.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif\">Ability to work in a fast-paced deadline-driven environment, maintaining focus and completing multiple tasks in short turn around times.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif\">Ability to set priorities and outstanding organizational skills.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif\">Ability to communicate effectively, both orally and in writing.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif\">Must possess a class G driver’s licence.  Having a vehicle would be an asset.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif\">Must be flexible in work schedule and available to work overtime as required to meet election operational needs.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif\">Must be able to lift up to 50 lbs.</span></li>\n</ol>\n<p><br></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-weight: bold\">THIS POSITION REQUIRES A VALID CLASS “G” DRIVER’S LICENCE AND PROOF THEREOF IS REQUIRED AFTER HIRE.</span></p>\n<p><br></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-weight: bold\"><span style=\"text-decoration: underline\">NOTE 1:</span></span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif\"> </span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif\">Must be flexible in work schedule and available to work overtime as required to meet election operational needs.</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif\"> </span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-weight: bold\"><span style=\"text-decoration: underline\">NOTE 2:</span></span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif\"> </span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif\">This vacancy is due to a project with a term of approximately 6 months.</span><br></p>\n<p><br></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 16px; font-weight: bold\">Disclaimer:</span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 16px\">Be advised that Human Resources frequently audits resumes of internal/external applicants to ensure/validate information provided is consistent and trustworthy. Falsification of information provided at any time throughout the recruitment process may be grounds for disqualification, and for internal applicants, subject to discipline up to and including termination.</span></p>\n<p><br></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 16px; font-weight: bold\">Terms:</span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 16px\">The City is an equal opportunity employer that is committed to inclusive, barrier-free recruitment and selection processes. Consistent with our Values and Corporate Culture Pillars, the City of Hamilton is committed to providing equitable treatment to all with respect to barrier-free employment and accommodation without discrimination. The City will provide accommodation for applicants in all aspects of the hiring process, up to the point of undue hardship.  If you have an accommodation need, please contact Human Resources as soon as possible to make appropriate arrangements. </span></p>\n<p><br></p>\n<p><br></p>\n<p><img width=\"727\" height=\"118\" src=\"https://image2url.com/images/1764261601332-34724ec4-18c3-4eb3-921f-4a95a6019b03.png\" alt=\"image\"></p>",
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