Community Well-Being Program Coordinator

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    "description": "<p><span style=\"font-size: 10pt\">Community Well-Being Program Coordinator</span></p>\n<p><span style=\"font-size: 10pt\">Reports to: </span><span style=\"font-size: 10pt\">Director of Community Well-Being</span></p>\n<p><span style=\"font-size: 10pt\">Hours/Classification: </span><span style=\"font-size: 10pt\">80% Time (32 hours/week); Non-Exempt; In-Person, Academic Year schedule (10 month), + Benefits</span></p>\n<p><span style=\"font-size: 10pt\">Position start date: August 10, 2026</span></p>\n<p><span style=\"font-size: 10pt; font-weight: bold\">________________________________________________________________________</span></p>\n<p><span style=\"font-size: 10pt; font-weight: bold; text-decoration: underline\">Expectation of Employee Civility and Commitment</span><span style=\"font-size: 10pt; font-weight: bold\"> </span></p>\n<p><span style=\"font-size: 10pt\">The Hamlin School seeks to hire employees who will support and implement the school’s mission and Creed at all times. Hamlin employees are known for being compassionate, collaborative, and dedicated professionals who treat their colleagues and supervisors with respect and who take seriously the daily care of Hamlin students. </span></p>\n<p><span style=\"font-size: 10pt\">Hamlin students are celebrated because of their curious minds, joyful work ethic, and intellectual tenacity in the classroom; that said, the school is convinced that ensuring the students’ academic growth is only one part of its work. All Hamlin employees, whatever their role or title may be, are responsible for the students’ physical safety and mental health, social-emotional well-being, and moral development.  </span></p>\n<p><span style=\"font-size: 10pt\">Hamlin employees are committed to their own professional growth; as such, they pay close attention to the research and innovations that impact teaching and learning. All employees are expected to be flexible thinkers and nimble actors in support of the school’s overarching strategic goals and daily commitment to academic and ethical excellence. </span></p>\n<p><span style=\"font-size: 10pt; font-weight: bold\">________________________________________________________________________</span></p>\n<p><span style=\"font-size: 10pt; font-style: italic; font-weight: bold\">At The Hamlin School, we are committed to a policy of equal employment for all applicants and employees. As part of our commitment to a diverse and inclusive workplace, we recruit and hire applicants with diverse backgrounds and professional experience that show their commitment to K-8 education and being a contributing member of a learning community.</span></p>\n<p><span style=\"font-size: 10pt; font-weight: bold\">Primary Responsibilities</span></p>\n<p><span style=\"font-size: 10pt; font-weight: bold\">1. Event &amp; Program Logistics</span></p>\n<ul>\n<li><span style=\"font-size: 10pt\">Coordinate logistics and communications for community well-being events, workshops, and meetings (e.g., affinity spaces, parent education, professional development, student programming)</span></li>\n<li><span style=\"font-size: 10pt\">Manage scheduling, space reservations, and calendar coordination across divisions</span></li>\n<li><span style=\"font-size: 10pt\">Support event setup and breakdown, including materials, technology, and hospitality</span></li>\n<li><span style=\"font-size: 10pt\">Track RSVPs, attendance, and follow-up communications for special events and gatherings</span></li>\n<li><span style=\"font-size: 10pt\">Liaise with internal teams (i.e. facilities, tech, advancement, division heads) to ensure smooth execution</span><span style=\"font-size: 10pt\"><br><br></span></li>\n</ul>\n<p><span style=\"font-size: 10pt; font-weight: bold\">2. Administrative &amp; Operational Support</span></p>\n<ul>\n<li><span style=\"font-size: 10pt\">Provide calendar management and scheduling support for the Director of Community Well-Being</span></li>\n<li><span style=\"font-size: 10pt\">Draft and send routine communications to faculty, staff, and families</span></li>\n<li><span style=\"font-size: 10pt\">Maintain organized systems for documents, resources, and program materials</span></li>\n<li><span style=\"font-size: 10pt\">Support budget tracking, reimbursements, and purchasing for the department (i.e., wellness initiatives like “The Well”)</span></li>\n<li><span style=\"font-size: 10pt\">Assist in the preparation of materials for meetings, presentations, and reports (i.e. slides, agendas, handouts)</span><span style=\"font-size: 10pt\"><br><br></span></li>\n</ul>\n<p><span style=\"font-size: 10pt; font-weight: bold\">3. Program Coordination &amp; Implementation</span></p>\n<ul>\n<li><span style=\"font-size: 10pt\">Assist in the coordination of ongoing initiatives (i.e. K–8 wellness and belonging framework, mentorship programs, survey rollouts)</span></li>\n<li><span style=\"font-size: 10pt\">Track project timelines, deliverables, and follow-up tasks</span></li>\n<li><span style=\"font-size: 10pt\">Support data collection and organization (e.g., survey results, attendance, feedback)</span><span style=\"font-size: 10pt\"><br><br></span></li>\n</ul>\n<p><span style=\"font-size: 10pt; font-weight: bold\">4. Community Communication &amp; Engagement</span></p>\n<ul>\n<li><span style=\"font-size: 10pt\">Support communication efforts that promote wellness and belonging initiatives</span></li>\n<li><span style=\"font-size: 10pt\">Assist in drafting newsletters, announcements, and event invitations</span></li>\n<li><span style=\"font-size: 10pt\">Help ensure messaging is clear, inclusive, and aligned with school values</span></li>\n<li><span style=\"font-size: 10pt\">Respond to routine inquiries from community members or direct them appropriately</span><span style=\"font-size: 10pt\"><br><br></span></li>\n</ul>\n<p><span style=\"font-size: 10pt; font-weight: bold\">5. Meeting &amp; Team Support</span></p>\n<ul>\n<li><span style=\"font-size: 10pt\">Coordinate, occasionally attend, and support meetings (e.g., SWATCH, committees, task forces)</span></li>\n<li><span style=\"font-size: 10pt\">Take and distribute notes, track action items, and follow up on next steps</span></li>\n<li><span style=\"font-size: 10pt\">Prepare meeting agendas and organize supporting materials in collaboration with the Director of CW</span><span style=\"font-size: 10pt\"><br><br></span></li>\n</ul>\n<p><span style=\"font-size: 10pt; font-weight: bold\">6. Systems &amp; Process Management</span></p>\n<ul>\n<li><span style=\"font-size: 10pt\">Develop and maintain efficient systems for tracking events, communications, and program data</span></li>\n<li><span style=\"font-size: 10pt\">Identify opportunities to streamline workflows and improve operational efficiency</span></li>\n<li><span style=\"font-size: 10pt\">Ensure consistency and organization across all Office of Community Well-Being functions</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-size: 10pt; font-weight: bold\">Qualifications &amp; Skills</span></p>\n<ul>\n<li><span style=\"font-size: 10pt\">Strong organizational and project management skills with attention to detail</span></li>\n<li><span style=\"font-size: 10pt\">Kind, unflappable demeanor in a high-paced, high standards environment</span></li>\n<li><span style=\"font-size: 10pt\">Ability to manage multiple priorities and meet deadlines in a dynamic environment</span></li>\n<li><span style=\"font-size: 10pt\">Excellent written and verbal communication skills</span></li>\n<li><span style=\"font-size: 10pt\">Discretion and professionalism when handling sensitive information</span></li>\n<li><span style=\"font-size: 10pt\">Collaborative mindset and ability to work across multiple stakeholders</span></li>\n<li><span style=\"font-size: 10pt\">Comfort with Google Workspace and basic data tracking tools</span></li>\n<li><span style=\"font-size: 10pt\">Interest in or commitment to wellness, belonging, and community engagement</span><span style=\"font-size: 10pt\"><br><br></span></li>\n</ul>\n<p><span style=\"font-size: 10pt; font-weight: bold\">Preferred Professional Experience and Skills</span></p>\n<ul>\n<li><span style=\"font-size: 10pt\">Experience supporting events or program coordination in a school or nonprofit setting</span></li>\n<li><span style=\"font-size: 10pt\">Ability to anticipate needs and proactively solve problems</span></li>\n<li><span style=\"font-size: 10pt\">Flexibility, adaptability, and a calm, solutions-oriented approach</span></li>\n<li><span style=\"font-size: 10pt\">Strong interpersonal skills and cultural humility</span><span style=\"font-size: 10pt\"><br><br></span></li>\n</ul>",
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