Practice Manager

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    "jobTitle": "Practice Manager",
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    "description": "<p style=\"margin-left:4.5pt;margin-right:0in;\"><span style=\"font-size:12pt;\"><span style=\"font-size:11pt;\">Manages, supervises, and coordinates all physician office operations while exemplifying Allergy Partners culture and values. Promotes a positive patient experience through professionalism and accountability. Performs routine financial management. Communicates with Physicians and Regional Operations Manager to ensure maintenance and growth of an efficient physician practice operation. </span> </span></p>\r\n\r\n<p style=\"margin-left:4.5pt;margin-right:124.5pt;\"><span style=\"font-size:12pt;\"><strong>Responsibilities include, but are not limited to the following: Personnel</strong> </span></p>\r\n\r\n<ul>\r\n\t<li><span style=\"font-size:12pt;\"><span style=\"font-size:11pt;\">Manages all staffing needsscreens all applicants, facilitates hiring of practice staff and conducts performance reviews.</span> </span></li>\r\n\t<li><span style=\"font-size:12pt;\"><span style=\"font-size:11pt;\">Coordinates staff merit increases, promotions, and disciplinary actions.</span> </span></li>\r\n\t<li><span style=\"font-size:12pt;\"><span style=\"font-size:11pt;\">Reviews personnel problems with physicians and Regional Operations Manager. Consults with Regional Operations Manager and Human Resources prior to termination of any employee.</span> </span></li>\r\n\t<li><span style=\"font-size:12pt;\"><span style=\"font-size:11pt;\">Completes and updates personnel filesensures required forms are completed.</span> </span><span style=\"font-size:12pt;\"> </span></li>\r\n\t<li><span style=\"font-size:12pt;\"><span style=\"font-size:11pt;\">Monitors and approves staff time and attendance records.</span> </span></li>\r\n\t<li><span style=\"font-size:12pt;\"><span style=\"font-size:11pt;\">Manage and approve all time off while maintaining appropriate staffing levels.</span> </span></li>\r\n\t<li><span style=\"font-size:12pt;\"><span style=\"font-size:11pt;\">Ensures all job functions are filled by trained personnel during periods of absences, filling in when needed.</span> </span></li>\r\n\t<li><span style=\"font-size:12pt;\"><span style=\"font-size:11pt;\">Maintains high morale and good relations with all stakeholders.</span> </span></li>\r\n\t<li><span style=\"font-size:12pt;\"><span style=\"font-size:11pt;\">Holds staff meetings at least monthly; prepares meeting minutes, and distributes them to staff, physician(s) and Regional Operations Manager. Regularly disseminates relevant information from Administration to necessary staff</span> </span></li>\r\n\t<li><span style=\"font-size:11pt;\"><span style=\"font-family:Calibri, sans-serif;\"><span style=\"font-size:12pt;\">Models the AP Code of Conduct and demonstrates a commitment to the AP Compliance Program, standards and policies.</span></span></span></li>\r\n\t<li><span style=\"font-size:11pt;\"><span style=\"font-family:Calibri, sans-serif;\"><span style=\"font-size:12pt;\">Completes all assigned AP training (such as CPR, OSHA, HIPAA, Compliance, Information Security, others) within designated timeframes.</span></span></span></li>\r\n\t<li><span style=\"font-size:11pt;\"><span style=\"font-family:Calibri, sans-serif;\"><span style=\"font-size:12pt;\">Complies with Allergy Partners and respective hub/department policies and reports incidents of policy violations to a Supervisor/Manager/Director, Department of Compliance &amp; Privacy or via the AP EthicsPoint hotline.</span></span></span></li>\r\n</ul>\r\n\r\n<p style=\"margin-left:0in;margin-right:0in;\"><span style=\"font-size:12pt;\"><strong>Business Operations</strong><strong> </strong></span></p>\r\n\r\n<p style=\"margin-left:0in;margin-right:0in;\"> </p>\r\n\r\n<ul>\r\n\t<li><span style=\"font-size:12pt;\"><span style=\"font-size:11pt;\">Ensures office is opened and closed daily, according to protocol and maintains a leadership presence during operating hours.</span> </span></li>\r\n\t<li><span style=\"font-size:12pt;\"><span style=\"font-size:11pt;\">Ensures that staff validate insurance eligibility and prior authorization requirements in accordance with business lines, specialty services lines and Practice Manager checklist.</span> </span></li>\r\n\t<li><span style=\"font-size:12pt;\"><span style=\"font-size:11pt;\">Oversees and distributes work activities and staff schedules.</span> </span></li>\r\n\t<li><span style=\"font-size:12pt;\"><span style=\"font-size:11pt;\">Manages petty cash, daily-balance submissions, and deposits in accordance with company guidelines.</span> </span></li>\r\n\t<li><span style=\"font-size:12pt;\"><span style=\"font-size:11pt;\">Ensures consistent collection of payment at time of service.</span> </span></li>\r\n\t<li><span style=\"font-size:12pt;\"><span style=\"font-size:11pt;\">Reviews daily reports and ensures check-out staff accurately completed the daily close requirements.</span> </span></li>\r\n\t<li><span style=\"font-size:12pt;\"><span style=\"font-size:11pt;\">Actively participates in the marketing program as defined by Allergy Partners.</span> </span></li>\r\n\t<li><span style=\"font-size:12pt;\"><span style=\"font-size:11pt;\">Reviews accounts receivable reports regularly; brings aged claim balances and rejection patterns to the attention of departments and Regional Operations Manager.</span> </span></li>\r\n\t<li><span style=\"font-size:12pt;\"><span style=\"font-size:11pt;\">Effectively manages collection accounts. Speaks with patients who have large, outstanding balances and attempts to collect on the account or arrange a payment plans prior to referring to external collections.</span> </span></li>\r\n\t<li><span style=\"font-size:12pt;\"><span style=\"font-size:11pt;\">Reviews monthly internal financial and management reports with Regional Operations Managers and physicians with the goal of identifying trends or outliers and enacting appropriate operational changes.</span> </span></li>\r\n</ul>\r\n\r\n<p style=\"margin-left:4.5pt;margin-right:0in;\"><span style=\"font-size:12pt;\"><strong>Other</strong><strong> </strong></span></p>\r\n\r\n<ul>\r\n\t<li><span style=\"font-size:12pt;\"><span style=\"font-size:11pt;\">Maintains facility and all office and clinical equipment in accordance with Allergy Partners Practice Manager Checklist. Effectively manages medical practice procurement for both clinical and general office supplies.</span> </span></li>\r\n\t<li><span style=\"font-size:12pt;\"><span style=\"font-size:11pt;\">Keeps all physician files up to date: hospital privileges, licensure, managed care plan credentials, malpractice insurance, and CME.</span> </span></li>\r\n\t<li><span style=\"font-size:12pt;\"><span style=\"font-size:11pt;\">Maintains patient confidentiality; complies with HIPAA and compliance guidelines established by Allergy Partners.</span> </span></li>\r\n\t<li><span style=\"font-size:12pt;\"><span style=\"font-size:11pt;\">Attends CPR/BLS, OSHA, HIPAA, OIG, and all other training programs as required.</span> </span></li>\r\n\t<li><span style=\"font-size:12pt;\"><span style=\"font-size:11pt;\">Attends annual Practice Management meeting and participates in monthly Practice Manager conference calls.</span> </span><span style=\"font-size:12pt;\"> </span></li>\r\n\t<li><span style=\"font-size:12pt;\"><span style=\"font-size:11pt;\">Meets with Regional Operations Manager and physicians to discuss operational, financial, and clinical management issues.</span> </span><span style=\"font-size:12pt;\"> </span></li>\r\n\t<li><span style=\"font-size:12pt;\"><span style=\"font-size:11pt;\">Collaborates with physicians and corporate departments to facilitate market growth expectations.</span> </span></li>\r\n\t<li><span style=\"font-size:12pt;\"><span style=\"font-size:11pt;\">Responsible for effective patient communications (i.e. closures, delays, protocol updates, hours of operation, etc.).</span> </span><span style=\"font-size:12pt;\"> </span></li>\r\n\t<li><span style=\"font-size:12pt;\"><span style=\"font-size:11pt;\">Completes other duties as assigned.</span> </span></li>\r\n\t<li><span style=\"font-size:11pt;\"><span style=\"font-family:Calibri, sans-serif;\"><span style=\"font-size:12pt;\"><span>Models the AP Code of Conduct and demonstrates a commitment to the AP Compliance Program, standards and policies.</span></span></span></span></li>\r\n\t<li><span style=\"font-size:11pt;\"><span style=\"font-family:Calibri, sans-serif;\"><span style=\"font-size:12pt;\"><span>Completes all assigned AP training (such as CPR, OSHA, HIPAA, Compliance, Information Security, others) within designated timeframes.</span></span></span></span></li>\r\n\t<li><span style=\"font-size:11pt;\"><span style=\"font-family:Calibri, sans-serif;\"><span style=\"font-size:12pt;\"><span>Complies with Allergy Partners and respective hub/department policies and reports incidents of policy violations to a Supervisor/Manager/Director, Department of Compliance &amp; Privacy or via the AP EthicsPoint hotline.</span></span></span></span></li>\r\n</ul>\r\n\r\n<p style=\"margin-left:0in;margin-right:0in;\"><span style=\"font-size:12pt;\"><strong>Supervisory Responsibilities</strong><strong> </strong></span></p>\r\n\r\n<p style=\"margin-left:4.5pt;margin-right:0in;\"><span style=\"font-size:12pt;\"><span style=\"font-size:11pt;\">This job has supervisory responsibilities which include the management of practice staff.</span> </span></p>\r\n\r\n<p style=\"margin-left:0in;margin-right:0in;\"><span style=\"font-size:12pt;\"><strong>Typical Physical Demands</strong><strong> </strong></span></p>\r\n\r\n<p style=\"margin-left:4.5pt;margin-right:0in;\"><span style=\"font-size:12pt;\"><span style=\"font-size:11pt;\">Position requires prolonged sitting, some bending, stooping, and stretching. Good eye-hand coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, computer, and other office equipment is also required. Employee must have normal range of hearing and eyesight to record, prepare, and communicate appropriate reports.</span> </span></p>\r\n\r\n<p style=\"margin-left:0in;margin-right:0in;\"> </p>\r\n\r\n<p style=\"margin-left:4.5pt;margin-right:0in;\"><span style=\"font-size:12pt;\"><strong>Typical Working Condition</strong><strong> </strong></span></p>\r\n\r\n<p style=\"margin-left:4.5pt;margin-right:0in;\"><span style=\"font-size:12pt;\"><span style=\"font-size:11pt;\">Normal office environment. Occasional evening or weekend work.</span> </span></p>\r\n\r\n<p style=\"margin-left:0in;margin-right:0in;\"> </p>\r\n\r\n<p style=\"margin-left:0in;margin-right:0in;\"> </p>",
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Communicates with Physicians and Regional Operations Manager to ensure maintenance and growth of an efficient physician practice operation.  \\r\\n\\r\\nResponsibilities include, but are not limited to the following: Personnel \\r\\n\\r\\n\\r\\n\\tManages all staffing needsscreens all applicants, facilitates hiring of practice staff and conducts performance reviews. \\r\\n\\tCoordinates staff merit increases, promotions, and disciplinary actions. \\r\\n\\tReviews personnel problems with physicians and Regional Operations Manager. Consults with Regional Operations Manager and Human Resources prior to termination of any employee. \\r\\n\\tCompletes and updates personnel filesensures required forms are completed.  \\r\\n\\tMonitors and approves staff time and attendance records. \\r\\n\\tManage and approve all time off while maintaining appropriate staffing levels. \\r\\n\\tEnsures all job functions are filled by trained personnel during periods of absences, filling in when needed. \\r\\n\\tMaintains high morale and good relations with all stakeholders. \\r\\n\\tHolds staff meetings at least monthly; prepares meeting minutes, and distributes them to staff, physician(s) and Regional Operations Manager. Regularly disseminates relevant information from Administration to necessary staff \\r\\n\\tModels the AP Code of Conduct and demonstrates a commitment to the AP Compliance Program, standards and policies.\\r\\n\\tCompletes all assigned AP training (such as CPR, OSHA, HIPAA, Compliance, Information Security, others) within designated timeframes.\\r\\n\\tComplies with Allergy Partners and respective hub/department policies and reports incidents of policy violations to a Supervisor/Manager/Director, Department of Compliance &amp; Privacy or via the AP EthicsPoint hotline.\\r\\n\\r\\n\\r\\nBusiness Operations \\r\\n\\r\\n \\r\\n\\r\\n\\r\\n\\tEnsures office is opened and closed daily, according to protocol and maintains a leadership presence during operating hours. \\r\\n\\tEnsures that staff validate insurance eligibility and prior authorization requirements in accordance with business lines, specialty services lines and Practice Manager checklist. \\r\\n\\tOversees and distributes work activities and staff schedules. \\r\\n\\tManages petty cash, daily-balance submissions, and deposits in accordance with company guidelines. \\r\\n\\tEnsures consistent collection of payment at time of service. \\r\\n\\tReviews daily reports and ensures check-out staff accurately completed the daily close requirements. \\r\\n\\tActively participates in the marketing program as defined by Allergy Partners. \\r\\n\\tReviews accounts receivable reports regularly; brings aged claim balances and rejection patterns to the attention of departments and Regional Operations Manager. \\r\\n\\tEffectively manages collection accounts. Speaks with patients who have large, outstanding balances and attempts to collect on the account or arrange a payment plans prior to referring to external collections. \\r\\n\\tReviews monthly internal financial and management reports with Regional Operations Managers and physicians with the goal of identifying trends or outliers and enacting appropriate operational changes. \\r\\n\\r\\n\\r\\nOther \\r\\n\\r\\n\\r\\n\\tMaintains facility and all office and clinical equipment in accordance with Allergy Partners Practice Manager Checklist. Effectively manages medical practice procurement for both clinical and general office supplies. \\r\\n\\tKeeps all physician files up to date: hospital privileges, licensure, managed care plan credentials, malpractice insurance, and CME. \\r\\n\\tMaintains patient confidentiality; complies with HIPAA and compliance guidelines established by Allergy Partners. \\r\\n\\tAttends CPR/BLS, OSHA, HIPAA, OIG, and all other training programs as required. \\r\\n\\tAttends annual Practice Management meeting and participates in monthly Practice Manager conference calls.  \\r\\n\\tMeets with Regional Operations Manager and physicians to discuss operational, financial, and clinical management issues.  \\r\\n\\tCollaborates with physicians and corporate departments to facilitate market growth expectations. \\r\\n\\tResponsible for effective patient communications (i.e. closures, delays, protocol updates, hours of operation, etc.).  \\r\\n\\tCompletes other duties as assigned. \\r\\n\\tModels the AP Code of Conduct and demonstrates a commitment to the AP Compliance Program, standards and policies.\\r\\n\\tCompletes all assigned AP training (such as CPR, OSHA, HIPAA, Compliance, Information Security, others) within designated timeframes.\\r\\n\\tComplies with Allergy Partners and respective hub/department policies and reports incidents of policy violations to a Supervisor/Manager/Director, Department of Compliance &amp; Privacy or via the AP EthicsPoint hotline.\\r\\n\\r\\n\\r\\nSupervisory Responsibilities \\r\\n\\r\\nThis job has supervisory responsibilities which include the management of practice staff. \\r\\n\\r\\nTypical Physical Demands \\r\\n\\r\\nPosition requires prolonged sitting, some bending, stooping, and stretching. Good eye-hand coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, computer, and other office equipment is also required. Employee must have normal range of hearing and eyesight to record, prepare, and communicate appropriate reports. \\r\\n\\r\\n \\r\\n\\r\\nTypical Working Condition \\r\\n\\r\\nNormal office environment. Occasional evening or weekend work. \\r\\n\\r\\n \\r\\n\\r\\n QualificationsEDUCATIONAL REQUIREMENTS: \\r\\n\\r\\n\\r\\n\\tUndergraduate degree in business administration, healthcare administration, or similar discipline preferred. Extensive multi-disciplinary healthcare leadership experience may be taken into consideration in lieu of degree. \\r\\n\\r\\n\\r\\nQUALIFICATIONS AND EXPERIENCE: \\r\\n\\r\\n\\r\\n\\tA minimum of three years of work experience, with increased responsibility, in a medical office or related business office. \\r\\n\\tExperience facilitating revenue cycle processes. \\r\\n\\tExperience supervising medical office staff preferred. \\r\\n\\r\\n\\r\\n\\r\\n\\tKnowledge of practice management/EHR applications, comfort using Microsoft Office and other web-based systems. \\r\\n\\tAbility to problem solve and perform multiple/diverse tasks simultaneously. \\r\\n\\tSolid understanding of scheduling efficiency and patient flow in a medical practice. \\r\\n\\tExperience with fiscal management. \\r\\n\\tExcellent communication skills with both patients and staff in a variety of circumstances. \\r\\n\\r\\n\\r\\n\\r\\n\\tEngaging and encouraging a positive experience for our patients, their families, and our staff. \\r\\n\\tA can-do attitude that shows initiative, teamwork, and willingness to adopt to change. \\r\\n\\tUpholds a neat, professional environment. \\r\\n\\r\\n\\r\\n \",\"responsibilities\":\"Manages, supervises, and coordinates all physician office operations while exemplifying Allergy Partners culture and values. Promotes a positive patient experience through professionalism and accountability. Performs routine financial management. Communicates with Physicians and Regional Operations Manager to ensure maintenance and growth of an efficient physician practice operation.  \\r\\n\\r\\nResponsibilities include, but are not limited to the following: Personnel \\r\\n\\r\\n\\r\\n\\tManages all staffing needsscreens all applicants, facilitates hiring of practice staff and conducts performance reviews. \\r\\n\\tCoordinates staff merit increases, promotions, and disciplinary actions. \\r\\n\\tReviews personnel problems with physicians and Regional Operations Manager. Consults with Regional Operations Manager and Human Resources prior to termination of any employee. \\r\\n\\tCompletes and updates personnel filesensures required forms are completed.  \\r\\n\\tMonitors and approves staff time and attendance records. \\r\\n\\tManage and approve all time off while maintaining appropriate staffing levels. \\r\\n\\tEnsures all job functions are filled by trained personnel during periods of absences, filling in when needed. \\r\\n\\tMaintains high morale and good relations with all stakeholders. \\r\\n\\tHolds staff meetings at least monthly; prepares meeting minutes, and distributes them to staff, physician(s) and Regional Operations Manager. Regularly disseminates relevant information from Administration to necessary staff \\r\\n\\tModels the AP Code of Conduct and demonstrates a commitment to the AP Compliance Program, standards and policies.\\r\\n\\tCompletes all assigned AP training (such as CPR, OSHA, HIPAA, Compliance, Information Security, others) within designated timeframes.\\r\\n\\tComplies with Allergy Partners and respective hub/department policies and reports incidents of policy violations to a Supervisor/Manager/Director, Department of Compliance &amp; Privacy or via the AP EthicsPoint hotline.\\r\\n\\r\\n\\r\\nBusiness Operations \\r\\n\\r\\n \\r\\n\\r\\n\\r\\n\\tEnsures office is opened and closed daily, according to protocol and maintains a leadership presence during operating hours. \\r\\n\\tEnsures that staff validate insurance eligibility and prior authorization requirements in accordance with business lines, specialty services lines and Practice Manager checklist. \\r\\n\\tOversees and distributes work activities and staff schedules. \\r\\n\\tManages petty cash, daily-balance submissions, and deposits in accordance with company guidelines. \\r\\n\\tEnsures consistent collection of payment at time of service. \\r\\n\\tReviews daily reports and ensures check-out staff accurately completed the daily close requirements. \\r\\n\\tActively participates in the marketing program as defined by Allergy Partners. \\r\\n\\tReviews accounts receivable reports regularly; brings aged claim balances and rejection patterns to the attention of departments and Regional Operations Manager. \\r\\n\\tEffectively manages collection accounts. Speaks with patients who have large, outstanding balances and attempts to collect on the account or arrange a payment plans prior to referring to external collections. \\r\\n\\tReviews monthly internal financial and management reports with Regional Operations Managers and physicians with the goal of identifying trends or outliers and enacting appropriate operational changes. \\r\\n\\r\\n\\r\\nOther \\r\\n\\r\\n\\r\\n\\tMaintains facility and all office and clinical equipment in accordance with Allergy Partners Practice Manager Checklist. Effectively manages medical practice procurement for both clinical and general office supplies. \\r\\n\\tKeeps all physician files up to date: hospital privileges, licensure, managed care plan credentials, malpractice insurance, and CME. \\r\\n\\tMaintains patient confidentiality; complies with HIPAA and compliance guidelines established by Allergy Partners. \\r\\n\\tAttends CPR/BLS, OSHA, HIPAA, OIG, and all other training programs as required. \\r\\n\\tAttends annual Practice Management meeting and participates in monthly Practice Manager conference calls.  \\r\\n\\tMeets with Regional Operations Manager and physicians to discuss operational, financial, and clinical management issues.  \\r\\n\\tCollaborates with physicians and corporate departments to facilitate market growth expectations. \\r\\n\\tResponsible for effective patient communications (i.e. closures, delays, protocol updates, hours of operation, etc.).  \\r\\n\\tCompletes other duties as assigned. \\r\\n\\tModels the AP Code of Conduct and demonstrates a commitment to the AP Compliance Program, standards and policies.\\r\\n\\tCompletes all assigned AP training (such as CPR, OSHA, HIPAA, Compliance, Information Security, others) within designated timeframes.\\r\\n\\tComplies with Allergy Partners and respective hub/department policies and reports incidents of policy violations to a Supervisor/Manager/Director, Department of Compliance &amp; Privacy or via the AP EthicsPoint hotline.\\r\\n\\r\\n\\r\\nSupervisory Responsibilities \\r\\n\\r\\nThis job has supervisory responsibilities which include the management of practice staff. \\r\\n\\r\\nTypical Physical Demands \\r\\n\\r\\nPosition requires prolonged sitting, some bending, stooping, and stretching. Good eye-hand coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, computer, and other office equipment is also required. Employee must have normal range of hearing and eyesight to record, prepare, and communicate appropriate reports. \\r\\n\\r\\n \\r\\n\\r\\nTypical Working Condition \\r\\n\\r\\nNormal office environment. Occasional evening or weekend work. \\r\\n\\r\\n \\r\\n\\r\\n \",\"employmentType\":\"OTHER\",\"hiringOrganization\":{\"@type\":\"Organization\",\"name\":\"ALLERGY PARTNERS\",\"logo\":\"https://www.paycomonline.net/v4/ats/web.php/application/style/logo?clientkey=9A7836713C1D9F584F82FFF1254033F0\"},\"jobLocation\":{\"@type\":\"Place\",\"address\":{\"streetAddress\":\"9002 N Meridian Street  Suite 107\",\"addressLocality\":\"Indianpolis\",\"addressRegion\":\"IN\",\"postalCode\":46260,\"addressCountry\":\"USA\"}},\"qualifications\":\"EDUCATIONAL REQUIREMENTS: \\r\\n\\r\\n\\r\\n\\tUndergraduate degree in business administration, healthcare administration, or similar discipline preferred. 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