Administrative Assistant

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  "active_status": "active"
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  "location": {
    "raw": "Haines, Alaska, 99827, United States",
    "city": "Haines",
    "region": null,
    "country": "United States",
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  "inferred_at": "2026-06-20T11:01:00.442Z",
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{
  "list_job": {
    "id": "23",
    "isRemote": null,
    "location": {
      "city": "Haines",
      "state": "Alaska"
    },
    "atsLocation": {
      "city": null,
      "state": null,
      "country": null,
      "province": null
    },
    "departmentId": "18582",
    "locationType": "0",
    "jobOpeningName": "Administrative Assistant",
    "departmentLabel": "Cruise",
    "employmentStatusLabel": "Full-Time"
  },
  "detail_errors": [],
  "detail_job_opening": {
    "location": {
      "city": "Haines",
      "state": "Alaska",
      "postalCode": "99827",
      "addressCountry": "United States"
    },
    "datePosted": "2024-11-11",
    "atsLocation": {
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      "state": null,
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    "description": "<p><span style=\"font-weight: bold\"><span style=\"color: windowtext; font-size: 15px; text-decoration: underline\"><span>HAINES ADMINISTRATIVE ASSISTANT JOB DESCRIPTION</span></span></span><span style=\"color: windowtext; font-size: 15px\"> </span></p>\n<p><span style=\"color: windowtext; font-size: 15px\"> </span></p>\n<p><span style=\"font-weight: bold\"><span style=\"color: windowtext; font-size: 15px\"><span>TIMEFRAME</span><span>: </span></span></span><span style=\"color: windowtext; font-size: 15px\"><span>April- October</span></span><span style=\"color: windowtext; font-size: 15px\"> </span></p>\n<p><span style=\"color: windowtext; font-size: 15px\"> </span></p>\n<p><span style=\"font-weight: bold\"><span style=\"color: windowtext; font-size: 15px\"><span>JOB DESCRIPTION</span></span></span><span style=\"color: windowtext; font-size: 15px\"> </span></p>\n<p><span style=\"color: windowtext; font-size: 15px\"><span>The Haines </span><span>admin</span><span> team’s main responsibility is to carry out our company mission of providing each guest with a safe, </span><span>enjoyable</span><span> and educational wilderness experience. The Haines </span><span>admin</span><span> team </span><span>facilitates</span><span> the operation of our day programs via phone and radio dispatch, scheduling, sales, cruise ship correspondence, dock representation and ensuring that guides complete their jobs and their corresponding paperwork. The Haines dispatch team also contributes some sales and logistical facilitation to our long trip programming.</span></span><span style=\"color: windowtext; font-size: 15px\"> </span></p>\n<p><span style=\"color: windowtext; font-size: 15px\"> </span></p>\n<p><span style=\"font-weight: bold\"><span style=\"color: windowtext; font-size: 15px\"><span>REQUIREMENTS</span></span></span><span style=\"color: windowtext; font-size: 15px\"> </span></p>\n<ul>\n<li><span style=\"color: windowtext; font-size: 15px\"><span>Prior office and/or tourism experience preferred</span></span><span style=\"color: windowtext; font-size: 15px\"> </span></li>\n<li><span style=\"color: windowtext; font-size: 15px\"><span>Must be proficient in Outlook and Microsoft Office products</span></span><span style=\"color: windowtext; font-size: 15px\"> </span></li>\n<li><span style=\"color: windowtext; font-size: 15px\"><span>Have a clean driving record and be able to be placed on our company auto insurance</span></span><span style=\"color: windowtext; font-size: 15px\"> </span></li>\n<li><span style=\"color: windowtext; font-size: 15px\"><span>Must have or obtain a basic first aid and CPR certification</span></span><span style=\"color: windowtext; font-size: 15px\"> </span></li>\n<li><span style=\"color: windowtext; font-size: 15px\"><span>Must be able to think nimbly and problem solve quickly and effectively</span></span><span style=\"color: windowtext; font-size: 15px\"> </span></li>\n</ul>\n<ul>\n<li><span style=\"color: windowtext; font-size: 15px\"><span>Willingness</span><span> to help in other areas as </span><span>needed including</span><span> but not </span><span>limed</span><span> to, driving/guiding tours, expedition sales</span><span>, assisting</span><span> Skagway office.</span></span><span style=\"color: windowtext; font-size: 15px\"> </span></li>\n</ul>\n<p><span style=\"color: windowtext; font-size: 15px\"> </span></p>\n<p><span style=\"font-weight: bold\"><span style=\"color: windowtext; font-size: 15px\"><span>JOB DUTIES</span></span></span><span style=\"color: windowtext; font-size: 15px\"> </span></p>\n<p><span style=\"color: windowtext; font-size: 15px\"><span>Reports to Haines Program Manager</span></span><span style=\"color: windowtext; font-size: 15px\"> </span></p>\n<p><span style=\"color: windowtext; font-size: 15px\"><span>Assisting the Haines Office Manager in running daily operations</span><span> which includes but is not limited to:</span></span><span style=\"color: windowtext; font-size: 15px\"> </span></p>\n<ul>\n<li><span style=\"color: windowtext; font-size: 15px\"><span>Guide scheduling</span></span><span style=\"color: windowtext; font-size: 15px\"> </span></li>\n<li><span style=\"color: windowtext; font-size: 15px\"><span>Radio dispatch</span></span><span style=\"color: windowtext; font-size: 15px\"> </span></li>\n<li><span style=\"color: windowtext; font-size: 15px\"><span>General office phone reception</span></span><span style=\"color: windowtext; font-size: 15px\"> </span></li>\n<li><span style=\"color: windowtext; font-size: 15px\"><span>Dock representation</span></span><span style=\"color: windowtext; font-size: 15px\"> </span></li>\n</ul>\n<ul>\n<li><span style=\"color: windowtext; font-size: 15px\"><span>Assisting</span><span> with allotment management</span><span> within our proprietary database, </span><span>BaseCamp</span></span><span style=\"color: windowtext; font-size: 15px\"> </span></li>\n<li><span style=\"color: windowtext; font-size: 15px\"><span>Correspondence with partners – both cruise lines and local businesses</span></span><span style=\"color: windowtext; font-size: 15px\"> </span></li>\n<li><span style=\"color: windowtext; font-size: 15px\"><span>Trip paperwork management</span></span><span style=\"color: windowtext; font-size: 15px\"> </span></li>\n<li><span style=\"color: windowtext; font-size: 15px\"><span>Manage merchandise inventory and sales</span></span><span style=\"color: windowtext; font-size: 15px\"> </span></li>\n<li><span style=\"color: windowtext; font-size: 15px\"><span>Data entry</span></span><span style=\"color: windowtext; font-size: 15px\"> </span></li>\n</ul>\n<ul>\n<li><span style=\"color: windowtext; font-size: 15px\"><span>Confirm and approve settlement sheets between cruise lines &amp; our accounting department</span></span><span style=\"color: windowtext; font-size: 15px\"> </span></li>\n<li><span style=\"color: windowtext; font-size: 15px\"><span>Assist Operation and Program Managers with company meeting agendas</span></span><span style=\"color: windowtext; font-size: 15px\"> </span></li>\n<li><span style=\"color: windowtext; font-size: 15px\"><span>Guide time sheet approvals</span></span><span style=\"color: windowtext; font-size: 15px\"> </span></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-weight: bold\"><span style=\"color: windowtext; font-size: 15px\"><span>WORKLOAD</span></span></span><span style=\"color: windowtext; font-size: 15px\"> </span></p>\n<p><span style=\"font-size: 15px\"><span>June, July, and August are </span><span>busy</span><span> and the Haines Admin Assistant can expect to receive 40+ hours per week. The </span><span>nice thing</span><span> is that Alaska has very generous </span><span>overtime</span> <span>laws</span><span> and the Haines Admin Assistant can expect quite a jump in your paycheck size. </span></span><span style=\"font-weight: bold\"><span style=\"font-size: 15px\"><span>During this time, the office will be </span><span>a very busy</span><span> environment and the Haines Admin Assistant will be expected to juggle dispatch, scheduling, guide requests, phone calls, and more all while </span><span>remaining</span><span> calm and organized.</span></span></span><span style=\"font-size: 15px\"> </span></p>\n<p><span style=\"font-size: 15px\"> </span></p>\n<p><span style=\"font-weight: bold\"><span style=\"font-size: 15px\"><span> </span><span>LIVING SPACE AND RENT </span><span>STRUCTURE</span></span></span><span style=\"font-size: 15px\"> </span></p>\n<p><span style=\"font-size: 15px\"><span>Haines housing options consist of our employee campground, we have a few campers/RVs for senior staff, and limited space for employees </span><span>seeking</span><span> to bring their own campervans/trailers/RVs, most 1</span></span><span style=\"font-size: 13px\"><span>st</span></span><span style=\"font-size: 15px\"><span> year staff camp in the wooded area encircling the campers/RV parking. The campground has (4) plumbed bathroom/shower units and a communal cooking area – due to the presence of bears in our area we prohibit cooking/food storage outside the communal cooking space. </span><span>The campground is located on the same lot as our warehouse/office making the commute to work convenient for any staff planning to come to Alaska without a vehicle.</span> <span>T</span><span>here is a laundromat </span><span>located</span><span> within a short walk down the street. A guide room is </span><span>located</span><span> on the corner of the warehouse with access to </span><span>WiFi</span><span>. </span></span><span style=\"font-size: 15px\"> </span></p>\n<p><span style=\"font-weight: bold\"><span style=\"font-size: 15px\"><span>Additional Notes</span></span></span><span style=\"font-size: 15px\"> </span></p>\n<ul>\n<li><span style=\"font-size: 15px\"><span>Rent deductions are made twice a month with 50% of the month’s rent deducted from the 1</span></span><span style=\"font-size: 13px\"><span>st</span></span><span style=\"font-size: 15px\"><span> and 2</span></span><span style=\"font-size: 13px\"><span>nd</span></span><span style=\"font-size: 15px\"><span> paycheck.</span></span><span style=\"font-size: 15px\"> </span></li>\n<li><span style=\"font-size: 15px\"><span>Rent is prorated for the first month, rent for the last pay period will be deducted in full even if you vacate housing early.</span></span><span style=\"font-size: 15px\"> </span></li>\n<li><span style=\"font-size: 15px\"><span>Employees must vacate housing within 48 hours of their final shift unless other arrangements have been approved by management.</span></span><span style=\"font-size: 15px\"> </span></li>\n<li><span style=\"font-size: 15px\"><span>Pets – Must be approved by management, approval may be rescinded if your pet causes problems or is not friendly towards humans and other animals. </span></span><span style=\"font-size: 15px\"> </span></li>\n<li><span style=\"font-size: 15px\"><span>Failure to abide by </span><span>rules</span><span> outlined in the employee manual and housing agreement may result in immediate expulsion from employee housing.</span></span><span style=\"font-size: 15px\"> </span></li>\n</ul>",
    "compensation": "$20-22 DOE",
    "departmentId": "18582",
    "locationType": "0",
    "seekPromoted": false,
    "jobCategoryId": null,
    "jobOpeningName": "Administrative Assistant",
    "departmentLabel": "Cruise",
    "jobOpeningStatus": "Open",
    "minimumExperience": "Mid-level",
    "jobOpeningShareUrl": "https://alaskamountainguides.bamboohr.com/careers/23",
    "employmentStatusLabel": "Full-Time"
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}