Procurement and Projects Support Officer

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      "postalCode": "5606",
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    "description": "<p><span style=\"font-weight: bold\">Help keep important Council projects, contracts and procurement activities moving forward and contribute to outcomes that make a real difference in our community.</span></p>\n<p> </p>\n<p>The City of Port Lincoln is seeking an organised and proactive <span style=\"font-weight: bold\">Procurement and Project Support Officer</span> to join our Grants and Projects team.</p>\n<p> </p>\n<p>Working within the Grants and Projects team, you will support procurement, tendering, contract administration and project delivery by coordinating documentation, maintaining accurate records and monitoring key actions and milestones.</p>\n<p> </p>\n<p>You will work closely with internal staff, contractors and suppliers to help Council initiatives progress in a timely and compliant way, while building your skills and experience across procurement and project delivery.</p>\n<p> </p>\n<p>This role offers the opportunity to broaden your experience, develop practical skills and build a strong foundation for career growth across procurement and project delivery.</p>\n<p> </p>\n<ul>\n<li><span style=\"font-weight: bold\">Full-time, Permanent Position</span></li>\n<li><span style=\"font-weight: bold\">Estimated start August 2026</span></li>\n<li><span style=\"font-weight: bold\">$78,103.4085 annual salary </span></li>\n<li><span style=\"font-weight: bold\">Salary package includes:</span>\n<ul>\n<li><span style=\"font-weight: bold\">Uniform Allowance</span></li>\n<li><span style=\"font-weight: bold\">Plus 12% Superannuation</span></li>\n<li><span style=\"font-weight: bold\">Additional 3% Council superannuation contribution</span><br><br></li>\n</ul>\n</li>\n</ul>\n<p><span style=\"font-weight: bold\">Key Objectives</span></p>\n<p><span style=\"font-weight: bold\">Support Standardised Processes and Procedures</span></p>\n<ul>\n<li>Coordinate the preparation, maintenance and consistent application of documented processes, templates and guidelines for project delivery, procurement, contracts and documentation workflows in accordance with established Council procedures.</li>\n<li>Provide guidance to internal stakeholders on approved procedures and resources within the scope of the role, and refer complex or non-standard matters to the Managers as required.</li>\n<li>Undertake routine reviews of the use of standardised procedures, identify inconsistencies, gaps or improvement opportunities, and record and escalate these for consideration.</li>\n<li>Act as an initial contact point for process-related queries within the work area, contributing to the consistent application of approved systems and practices.</li>\n</ul>\n<p> </p>\n<p><span style=\"font-weight: bold\">Support Procurement, Tendering, and Contract Management</span></p>\n<ul>\n<li>Coordinate procurement and RFx activities within established frameworks, including the preparation, collation, issue and filing of documentation, while ensuring compliance with Council policies, procedures and probity requirements.</li>\n<li>Prepare and administer contract documentation and registers, maintain accurate records of contract status and securities, and identify omissions, inconsistencies or follow-up actions requiring escalation.</li>\n<li>Liaise with internal staff, contractors and suppliers on routine procurement and contract administration matters within the scope of the role, and escalate matters requiring higher-level assessment or decision-making.</li>\n</ul>\n<p> </p>\n<p><span style=\"font-weight: bold\">Support Project Delivery and Milestones</span></p>\n<ul>\n<li>Coordinate defined project support activities by collating, maintaining and reviewing project information, updating records to reflect progress against agreed milestones, and following up routine actions within established parameters.</li>\n<li>Maintain project and grant registers by recording key dates, submissions, reporting requirements and funding milestones, and identifying emerging gaps or overdue actions for escalation.</li>\n<li>Prepare and coordinate project documentation, including meeting agendas and minutes, consultant and contractor communications, and other records required to support delivery and reporting.</li>\n<li>Process project-related financial documentation, including purchase orders, invoices and progress claims, and maintain accurate financial and administrative records in accordance with delegations and established procedures.</li>\n</ul>\n<p> </p>\n<p><span style=\"font-weight: bold\">General Duties</span></p>\n<ul>\n<li>Provide specialised support to the Manager Grants and Projects, Project Manager and other resources within the Environment and Infrastructure Team.</li>\n<li>Undertake routine reviews of procurement, contract and project records to ensure accuracy, completeness and compliance with Council requirements, and escalate issues as required.</li>\n<li>Uphold and promote Council values, including inclusivity, sustainability, and community well-being, in all aspects of the role.</li>\n<li>Report incidents, near misses, injuries, property damage and hazards in accordance with Council requirements.</li>\n<li>Undertake other duties consistent with the position classification and capabilities of the role, as reasonably directed.</li>\n</ul>\n<p> </p>\n<p><span style=\"font-weight: bold\">Essential Qualifications, Experience, Knowledge &amp; Skills</span></p>\n<ul>\n<li>Relevant qualifications or demonstrated experience in project coordination, procurement administration, contract administration, local government administration or a related field.</li>\n<li>Demonstrated ability to apply established procedures, policies and systems within a specialised work area and exercise sound judgement in progressing routine and moderately complex matters.</li>\n<li>Proficiency in Microsoft Office and other business systems used to manage project, procurement and contract information.</li>\n<li>Well-developed written and verbal communication skills, including the ability to liaise effectively with internal and external stakeholders and prepare clear and accurate documentation.</li>\n<li>Strong organisational and time management skills, with the ability to coordinate multiple activities, manage competing priorities and maintain attention to detail.</li>\n</ul>\n<p> </p>\n<p><span style=\"font-weight: bold\">Highly regarded but not essential Qualifications, Experience, Knowledge &amp; Skills</span></p>\n<ul>\n<li>Experience supporting procurement, tendering and contract administration activities within a probity and compliance framework.</li>\n<li>Experience coordinating project administration activities, including registers, reporting milestones, financial documentation and stakeholder communications.</li>\n<li>Knowledge of local government processes, records management and relevant compliance requirements.</li>\n<li>Relevant qualifications in project management, procurement, business administration or a related discipline.</li>\n</ul>\n<p> </p>\n<p><span style=\"font-weight: bold\">Key performance indicators</span></p>\n<ul>\n<li><span style=\"font-weight: bold\">Coordination of Procurement and Project Activities – </span>Defined procurement and project support activities are coordinated accurately and in a timely manner, with current records, registers and actions maintained to support delivery, reporting and compliance.</li>\n<li><span style=\"font-weight: bold\">Contract and Records Administration – </span>Contract, procurement and project records are complete, current and reliable, with inconsistencies, gaps and upcoming actions identified and escalated in a timely manner.</li>\n<li><span style=\"font-weight: bold\">Application of Procedures and Judgement – </span>Approved procedures, templates and systems are applied consistently within the work area, and routine and moderately complex matters are progressed with sound judgement and appropriate escalation.</li>\n<li><span style=\"font-weight: bold\">Stakeholder and Team Support – </span>Internal and external stakeholders receive timely, accurate and professional support on defined procurement and project coordination matters, contributing to efficient delivery outcomes across the Grants and Projects function.</li>\n</ul>\n<p> </p>\n<p><span style=\"font-weight: bold\">Why join us?</span></p>\n<p>This position provides an opportunity to work across a diverse range of Council initiatives and develop your experience in procurement, contracts and project delivery.</p>\n<p> </p>\n<p>You will join a collaborative team and contribute to projects and activities that support the continued development of Port Lincoln and deliver meaningful outcomes for the community.</p>\n<p> </p>\n<p><span style=\"font-weight: bold\">How to apply</span></p>\n<p>Using the above position description as a guide, your application should be addressed to <span style=\"font-weight: bold\">Clint Aird, Manager Grants &amp; Projects </span>and include, a brief <span style=\"font-weight: bold\">cover letter</span> addressing the key criteria of the position and your most recent <span style=\"font-weight: bold\">resume </span>including details of at least <span style=\"font-weight: bold\">three employment referees</span>.</p>\n<p><br>If you would like to learn more, please reach out to our People and Culture team at <a href=\"mailto:[email protected]\" target=\"_blank\" rel=\"noopener noreferrer\">[email protected]</a> or by telephone 08 8621 2333.</p>\n<p><br><span style=\"font-weight: bold\">Applications will be assessed throughout the recruitment process and the opportunity to apply closes 5:00pm Friday 17 July 2026.</span></p>\n<p> </p>\n<p><em>The City of Port Lincoln is an Employer of Choice, Equal Opportunity Employer and a Smoke Free Workplace</em></p>\n<p><br></p>",
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