Talent Acquisition Operations Coordinator

{
  "content_hash": "49ff39c271156de7bb8cd0792ff052fcf225dd56c18c9e7ea47215698b72a51e",
  "source_hash": "6e4eb472c15b24fce7b84f1b38d5c01520b61652f857f1ffd2190c498a7caa25",
  "last_changed_at": "2026-06-06T07:55:36.416Z",
  "active_status": "deleted"
}

{
  "language": "en",
  "location": {
    "raw": "Toronto, Ontario",
    "city": "Toronto",
    "region": "ON",
    "country": "Canada",
    "is_remote": false,
    "confidence": 0.85
  },
  "salary_max": null,
  "salary_min": null,
  "inferred_at": "2026-06-03T12:27:14.256Z",
  "launch_scope": {
    "reason": "english_us_canada",
    "included": true,
    "language": "en",
    "location": {
      "raw": "Toronto, Ontario",
      "city": "Toronto",
      "region": "ON",
      "country": "Canada",
      "is_remote": false,
      "confidence": 0.85
    },
    "countries": [
      "Canada"
    ]
  },
  "remote_policy": "hybrid",
  "salary_period": null,
  "workplace_type": "hybrid",
  "salary_currency": null
}

{}

{
  "lists": [
    {
      "text": "Key Responsibilities: ",
      "content": "<div>\n<p><strong>Talent Acquisition Operations &amp; Interview Coordination</strong></p>\n<ul type=\"disc\">\n<li>Coordinate and schedule candidate interviews across multiple time zones, including hiring manager interviews, panel interviews, executive interviews, and final-round interviews</li>\n<li>Manage both virtual and on-site interview logistics, ensuring a seamless experience for candidates and interview teams</li>\n<li>Partner closely with recruiters, candidates, and hiring managers to efficiently manage interview calendars and resolve scheduling conflicts</li>\n<li>Serve as a point of contact, alongside the recruiter, for candidates throughout the interview process, providing timely communication and support</li>\n<li>Prepare interview schedules, feedback forms, and interview materials for both candidates and hiring teams</li>\n<li>Coordinate candidate travel and accommodations when required</li>\n<li>Support scheduling of interview pre-briefs and debrief meetings and assist with the collection of interview feedback</li>\n<li>Maintain accurate candidate records, interview stages, and recruiting data within Lever and other recruiting systems</li>\n\n<p><strong>Candidate Experience &amp; Employer Brand</strong></p>\n<ul type=\"disc\">\n<li>Deliver an exceptional candidate experience through proactive communication, professionalism, and attention to detail</li>\n<li>Welcome and support candidates during on-site interviews, including coordinating meeting rooms, visitor access, and hospitality</li>\n<li>Support candidate communications, including interview confirmations, scheduling updates, and recruitment process information</li>\n\n<p><strong>Referral Program Administration</strong></p>\n<ul type=\"disc\">\n<li>Support the administration of Kepler's Employee Referral Program</li>\n<li>Track referrals and assist with referral bonus processing and reporting</li>\n<li>Partner with the Talent Acquisition Manager to promote referral initiatives and encourage employee participation</li>\n<li>Help monitor referral program effectiveness and identify opportunities for improvement</li>\n\n<p><strong>Recruiting Systems &amp; Reporting</strong></p>\n<ul type=\"disc\">\n<li>Maintain recruiting data integrity within Lever and other recruiting systems</li>\n<li>Collaborate with recruiters to post and manage job openings across internal and external job boards</li>\n<li>Assist with recruiting metrics, reporting, pipeline tracking, and talent acquisition dashboards</li>\n<li>Support recruiting process documentation and continuous improvement initiatives</li>\n\n</ul></ul></ul></ul></div>"
    },
    {
      "text": "Required Skills & Qualifications:",
      "content": "<div>\n<ul type=\"disc\">\n<li>Bachelor's degree or diploma in Human Resources, Business Administration, Communications, or a related field, or equivalent professional experience</li>\n<li>1+ years of experience (including internships) in recruiting coordination, talent acquisition, human resources, administration, customer service, or a similar support role</li>\n<li>Strong proficiency with Microsoft Office Suite, particularly Outlook, Excel, Word, and PowerPoint</li>\n<li>Exceptional organizational skills with the ability to manage multiple priorities and deadlines</li>\n<li>Excellent verbal and written communication skills</li>\n<li>Strong attention to detail and commitment to accuracy</li>\n<li>Customer-service mindset with a passion for delivering outstanding candidate experiences</li>\n<li>Ability to handle confidential and sensitive information with professionalism and discretion</li>\n<li>Eagerness to learn, take initiative, and grow within Talent Acquisition</li>\n<li>Comfortable working in a fast-paced, high-growth environment with changing priorities</li>\n\n</ul></div>"
    },
    {
      "text": "Bonus Points:",
      "content": "<ul type=\"disc\">\n<li>Experience using Lever ATS or another Applicant Tracking System</li>\n<li>Experience with Slack, Confluence, SharePoint, or other collaboration tools</li>\n<li>Experience with creating and posting to professional marketing, social media and business platforms such as LinkedIn, Career Sites, Canva, and Instagram</li>\n<li>Experience coordinating interviews or supporting recruitment processes</li>\n<li>Experience supporting recruiting operations in a high-growth technology or startup environment</li>\n<li>Experience supporting employee referral programs</li>\n<li>Familiarity with HRIS platforms such as Dayforce</li>\n<li>Experience coordinating events, calendars, travel, or multiple stakeholder schedules</li>\n</ul>"
    }
  ],
  "country": "CA",
  "createdAt": 1780408531331,
  "updatedAt": null,
  "categories": {
    "team": "Talent Acquisition / Recruiting",
    "location": "Toronto, Ontario",
    "commitment": "Full-time Contract",
    "department": "People & Culture",
    "allLocations": [
      "Toronto, Ontario"
    ]
  },
  "salaryRange": null,
  "workplaceType": "hybrid"
}