Acquisition Coordination Lead, Supplies & Services

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    "ExternalDescriptionStr": "<p><i><strong>This competition is restricted to internal applicants of the University of Alberta. Please log in to verify your internal candidate status.&nbsp;</strong></i></p><p><strong>Location -</strong> This role is in-person. Work primarily takes place at North Campus, Edmonton.</p><p>The Acquisition Coordination Lead, Supplies &amp; Services is responsible for planning, sourcing, and general administration of all small, medium, and large, routine to complex supply and service contracts in accordance with public procurement established policies and procedures that govern the University. This Lead performs all contract acquisition tasks as assigned, but not limited to, planning, bidder prequalification, development and maintaining prequalified bidder lists, development of detailed bid solicitation packages, coordination of bid analysis (technical &amp; commercial), supplier negotiations prior to award, administration of the day to day contract obligations after award, and managing and minimizing any change management of all the service and construction type contracts.</p><p>The Acquisition Coordination Lead reports directly to the Operational Excellence Manager and is a member of the Operational Excellence Quality Management team. They have direct reports and the position is highly collaborative with Procurement and Contract Management (PCM) and Trades Infrastructure &amp; Maintenance (TIM) leaders.</p>",
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    "PrimaryLocationCountry": "CA",
    "CorporateDescriptionStr": "<div>\n <i>The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all FirstPeoples of Canada, whose presence continues to enrich our vibrant community.</i>\n</div>\n<div>\n <br>\n</div>\n<div>\n The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.\n</div>\n<div>\n <br>\n</div>\n<div>\n Your work will have a meaningful influence on a fascinating cross-section of people - from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. <a href=\"https://www.ualberta.ca/en/careers.html\" target=\"_blank\" rel=\"nofollow\">Learn more</a>.\n</div>\n<div>\n <br>\n</div>\n<div>\n At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.\n</div>\n<div>\n <br>\n</div>\n<div>\n <b>We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.</b>\n</div>\n<div>\n <br>\n</div>\n<div>\n All University employees have a responsibility to foster a workplace that prioritizes safety in all its forms—physical, cultural, and psychological. This is achieved by promoting a safe environment, adhering to all safety laws, policies and procedures, completing all required safety training, identifying hazards and implementing controls, reporting incidents, and contributing to a culture of belonging and respect, while endeavoring to ensure that all colleagues feel valued and safe to express their thoughts, perspectives and concerns.\n</div>\n<div>\n <br>\n</div>\n<div>\n The University of Alberta is committed to creating a university community where everyone feels valued, barriers to success are removed, and thriving connections are fostered. We welcome applications from all qualified persons. We encourage women, First Nations, Métis and Inuit persons, members of visible minority groups, persons with disabilities, persons of any sexual orientation or gender identity and expression, and all those who may contribute to the further diversification of ideas and the University to apply.\n</div>\n<div>\n <br>\n</div>\n<div>\n <span>L’Université de l’Alberta s’engage à créer une communauté universitaire où chaque personne se sent valorisée, où les obstacles à la réussite sont éliminés et où des connexions enrichissantes peuvent se développer. Nous accueillons les demandes de toutes les personnes qualifiées. Nous encourageons les femmes; Premières nations, Métis et Inuits; membres des groupes minoritaires visibles; personnes handicapées; personnes de toute orientation sexuelle ou identité et expression de genre; et toutes les personnes qui peuvent contribuer à la diversification des idées et à l'université à postuler.</span>\n</div>",
    "ExternalPostedStartDate": "2026-05-27T20:06:52+00:00",
    "ExternalQualificationsStr": "<ul><li>Bachelor's degree in a related supply chain management program with the preferred being a certified Certified Public Procurement Buyer (CPPB).</li><li>5 years' experience in a mid level intermediate contract administration role, ideally in a commercial maintenance and construction environment.</li><li>5 years' experience in a material acquisition type role, ideally in a commercial maintenance and construction environment.</li><li>Extensive experience in commercial material and contract acquisition within a regulated public procurement environment, including proponent selection, qualification, and auditing.</li><li>Thorough working knowledge of material and contract administration, specifically within a multi-trade, commercial construction environment.</li><li>Proven track record in supplier performance coordination, contract reporting, and utilizing critical thinking to resolve complex contractual issues in a timely manner.</li><li>Exceptional verbal and written communication skills with demonstrated ability to write proposals, deliver presentations, and effectively negotiate contractual agreements.</li><li>Strong organizational skills and attention to detail, with a collaborative mindset for cross-functional teamwork and proficiency in Google Suite and relevant industry applications.</li></ul><p>&nbsp;</p><p><strong>Application Instructions</strong></p><p>Click \"Apply Now\" to submit your resume and cover letter.</p><p>&nbsp;</p><p><i>This position is subject to all applicable terms and conditions of the collective agreement between the Governors of the University of Alberta and the Non-Academic Staff Association (NASA).</i></p><p><i>This position offers a </i><a href=\"https://www.ualberta.ca/en/human-resources-health-safety-environment/benefits-and-pay/benefits-and-pension/benefits-overview/index.html\"><i>comprehensive benefits package</i></a><i>.</i></p>",
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    "ExternalResponsibilitiesStr": "<p>Acquisition Planning and Coordination</p><ul><li>End-to-End Procurement Management: Develops detailed contract and supply acquisition plans in alignment with public procurement guidelines; manages the full bidding lifecycle from scoping and bid evaluation to final selection and contract closeout.</li><li>Vendor &amp; Stakeholder Relations: Serves as the primary TIM representative to manage preferred supplier agreements, coordinate cross-functional scope alignment, and resolve vendor requests for information (RFIs) and contract clarifications.</li><li>Financial &amp; Data Administration: Executes order entries within the UofA PCM SupplyNet system, tracks purchase order/contractor deliverables, manages change orders, and reviews milestone invoices to authorize payments against budgets.</li></ul><p>Acquisition Reporting &amp; Data Compiling</p><ul><li>Tender &amp; Compliance Documentation: Assembles, verifies, and maintains formal invitations to tender and comprehensive bidding packages on a per-project or work-order basis.</li><li>Award Justification &amp; Governance: Compiles and presents formal award request packages and bid tabulations to Procurement and Contract Management (PCM) to justify and execute final contracts.</li><li>Performance Reporting &amp; Analytics: Tracks and reports annual statistics on material supply, contractor performance evaluations, and equitable hiring practices to support continuous compliance and fair sourcing.</li></ul><p>Miscellaneous Acquisition Activities</p><ul><li>Process Improvement &amp; Strategy: Leads the development of annual maintenance agreements and TIM business process flows, proactively recommending workflow improvements to optimize efficiency.</li><li>Market Outreach &amp; Network Growth: Actively builds the vendor pipeline through networking and cold calling to spark supplier and contractor interest in working with the university.</li><li>Safety &amp; Systems Support: Participates in contractor safety breach investigations, uploads operational documents into the CMMS system, and stays current with emerging contractor and inventory management technologies.</li></ul>",
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