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Administrator

92597001 Ac6f 4a45 92ec 13f78d7b2194 19000101 000001 · Irvine, CA, US, Irvine, CA · On Site · Active · $70,000–$80,000 / year · ADP Workforce Now Recruiting

Job facts

FieldValue
Company92597001 Ac6f 4a45 92ec 13f78d7b2194 19000101 000001
TitleAdministrator
Normalized title-
Department / team-
LocationIrvine, CA, United States
Work modelOn Site
Employment typeFull Time
Salary$70,000–$80,000 / year
Statusactive
ATS providerADP Workforce Now Recruiting
Posted / first seen2026-06-17 / 2026-05-31
Changed / last seen2026-06-18 / 2026-06-18

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Company jobsActive postings from 92597001 Ac6f 4a45 92ec 13f78d7b2194 19000101 000001.Open
Company breakdownsRole, location, ATS, and work model facets for this company.Open
ATS provider jobsActive postings observed through ADP Workforce Now Recruiting.Open
Provider filtered searchThe same provider as a filtered job collection.Open
City jobsActive postings in Irvine.Open
Work model jobsActive On Site postings.Open
Lifecycle eventsOpen, update, close, and reopen events for this posting.Open
Original postingCanonical source or apply URL captured from the ATS.Open

Linked records

Company92597001 Ac6f 4a45 92ec 13f78d7b2194 19000101 000001
Source5be8cfc9-be23-4eb2-abc0-8c86ca242994
ATS providerADP Workforce Now Recruiting

Description

Hazen & Sawyer is seeking an Office Administrator based in our Irvine, CA office. We are seeking a proactive and enthusiastic administrative professional with a positive attitude, who excels in communication, is detail-orientated, technologically proficient, teachable, and a team player. Why Hazen and Sawyer: Founded in 1951 by the son of Allen Hazen (developer of the Hazen-Williams equation), we are an employee-owned company with a singular focus on "all things water." Our work includes planning, design, and oversight of construction of environmental infrastructure – for water, wastewater, and stormwater management. We foster a work environment low on bureaucracy and high in creativity. We recruit talented professionals, provide them with challenging, interesting, and creative assignments, and furnish them with the tools they need to succeed. We currently have over 2,000 employees in 70+ offices throughout the United States, Latin America, Canada, and the UK. Responsibilities: Executive Support Support Regional Management Team. Coordinate schedules to set meetings with others. Assist with expense reports. Coordinate with vendors, schedules, purchasing, and budgets. Operations Support Assist with scheduling candidate interviews. Assist HR with onboarding. Prepare for new hires with IT request/setup, phone number setup, desk space preparation, and ordering business cards and nameplates. Plan, coordinate, and support all office activities and seasonal events, which may include after‑hours or weekend responsibilities. Coordinate venues, vendors, budget, invite list, research activities. Arrange catering for meetings and events. Support client contact list maintenance. Coordinate travel arrangements for local staff or staff visiting local offices. Responsible for general office upkeep, cleaning, organization, mail, etc. Responsible for equipment and supplies inventory, organization. and management. Primary contact for building management, maintenance, safety, and security. Provide support for office facilities, including coordination of expansions, build‑outs, relocations, and other operational needs as required. Coordinate posts for Hazen’s internal media site (the Hub) including marriages, newborns, professional accomplishments, office/regional activities, etc. Document Control Contract management (File and maintain project contracts). Document formatting. Quality Assurance/Quality Control (QA /QC) technical editing of documents. Assist in printing and binding documents. Reporting / Invoicing Coordinate Irvine and Los Angeles office projections with regional tracking (workload, staffing, revenue, marketing, etc.) Coordinate with Operations Manager and Project Managers to get invoices and progress reports approved and submitted to accounting. Directed administrative support to the Project Managers and the Project Directors. Business Development Support Marketing and Business Planning Perform general market research, coordinate business development meetings, perform opportunity tracking, and support other business development efforts. Assist with proposal development including scheduling, editing, and interview preparation. Qualifications: A minimum of seven years of direct hands-on experience as an administrative assistant or similar role. Prior experience in a professional services firm preferred. Experience in the engineering industry is a plus. High School Diploma required. Professional degree preferred. California Notary Public preferred, or ability to obtain within one year. Ability to multitask and prioritize work as needed. Ability to travel between Irvine and Los Angeles weekly, and Riverside occasionally. Excellent written and verbal communication skills, with ability to interact with variety of staff, clients, and vendors. Strong multi-tasking skills – manage priorities, coordinate multiple/concurrent projects. Demonstrates strong work ethic; develops efficient work methods and is detail oriented. Proficiency in Microsoft Office Suite – Word, Excel, Outlook, PowerPoint. Proficiency with Adobe, Bluebeam, and Procore software and SharePoint and Deltek (Vantagepoint) is desirable but not required. Ability to learn new tools quickly. A team player who is proactive, flexible, results-oriented and comfortable in a rapidly changing environment. Ability to work independently and under the pressure of deadlines. Experience working across multiple time-zones What We Offer: Comprehensive health benefits (medical, dental, vision, and prescription plans) Pre-tax flexible spending plans for medical, dependent care, and transportation Short and long-term disability, and employer paid life insurance Paid holidays, floating holidays, and paid time off (PTO) Employer-contributed 401(k) plan and additional financial planning support Professional growth opportunities, including tuition reimbursement, in-house training, and incentives for professional registration and professional organization memberships Starting pay range for this position depends on skills, experience, education and geographical location Note: This is an in-office position 5 days a week.

Full job record

Job ID78e98b5b157971c59bd49d1cd2d1d595484d694d
Org IDdb59e52b-3a1e-437d-8989-7d7ad378c7a7
Source ID5be8cfc9-be23-4eb2-abc0-8c86ca242994
Board ID5be8cfc9-be23-4eb2-abc0-8c86ca242994
Provideradp_workforcenow
Provider Job Key560702
TitleAdministrator
Normalized Title—
Statusactive
Activeyes
Location TextIrvine, CA, US, Irvine, CA
Department—
Team—
Employment Typefull_time
Workplace Typeon_site
Remote Policy—
CountryUnited States
RegionCA
CityIrvine
Salary Raw70000.00 To 80000.00 (USD) Annually
Salary Min70,000
Salary Max80,000
Salary CurrencyUSD
Salary Periodyear
Source URLhttps://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=92597001-ac6f-4a45-92ec-13f78d7b2194&ccId=19000101_000001&lang=en_US&type=JS&jobId=560702&jwId=9201013535282_1
Apply URLhttps://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=92597001-ac6f-4a45-92ec-13f78d7b2194&ccId=19000101_000001&lang=en_US&type=JS&jobId=560702&jwId=9201013535282_1
First Seen At2026-05-31 18:33:28Z
Last Seen At2026-06-18 13:27:10Z
Last Checked At2026-06-18 13:27:10Z
Last Changed At2026-06-18 13:27:10Z
Inactive At—
Source Posted At2026-06-17 18:29:00Z
Source Updated At—
Raw Payload Uris3://job-postings-prod-raw-590183727216/raw/provider=adp_workforcenow/board=92597001-ac6f-4a45-92ec-13f78d7b2194|19000101_000001/date=2026-06-18/2026-06-18T13-26-55-836Z-c7e4b95b0d4ab434e034debbd6713bbb8cec64cb9bd29a79aedc79d89bbf5762.json
Event Fields
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Parsed Structured
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Extensions
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    "requisitionDescription": "<p><span style=\"font-size: 16px; font-family: arial, sans-serif;\">Hazen &amp; Sawyer is seeking an Office Administrator based in our Irvine, CA office. We are seeking a proactive and enthusiastic administrative professional with a positive attitude, who excels in communication, is detail-orientated, technologically proficient, teachable, and a team player.</span></p><p><span style=\"font-size: 16px; font-family: arial, sans-serif;\"><strong>Why Hazen and Sawyer:</strong></span></p><ul type=\"disc\"><li style=\"font-size: 16px; font-family: arial, sans-serif;\">Founded in 1951 by the son of Allen Hazen (developer of the Hazen-Williams equation), we are an employee-owned company with a singular focus on &quot;all things water.&quot;</li><li style=\"font-size: 16px; font-family: arial, sans-serif;\">Our work includes planning, design, and oversight of construction of environmental infrastructure &ndash; for water, wastewater, and stormwater management.</li><li style=\"font-size: 16px; font-family: arial, sans-serif;\">We foster a work environment low on bureaucracy and high in creativity.</li><li style=\"font-size: 16px; font-family: arial, sans-serif;\">We recruit talented professionals, provide them with challenging, interesting, and creative assignments, and furnish them with the tools they need to succeed.</li><li style=\"font-size: 16px; font-family: arial, sans-serif;\">We currently have over 2,000 employees in 70+ offices throughout the United States, Latin America, Canada, and the UK.<span style=\"font-size: 16px; font-family: arial, sans-serif;\"><strong>&nbsp;</strong></span></li></ul><p><span style=\"font-size: 16px; font-family: arial, sans-serif;\"><strong>Responsibilities:</strong></span></p><ul type=\"disc\"><li style=\"font-size: 16px; font-family: arial, sans-serif;\"><strong>Executive Support</strong><ul type=\"circle\" style=\"font-size: initial; font-family: initial;\"><li style=\"font-size: 16px; font-family: arial, sans-serif;\">Support Regional Management Team.</li><li style=\"font-size: 16px; font-family: arial, sans-serif;\">Coordinate schedules to set meetings with others.</li><li style=\"font-size: 16px; font-family: arial, sans-serif;\">Assist with expense reports.</li><li style=\"font-size: 16px; font-family: arial, sans-serif;\">Coordinate with vendors, schedules, purchasing, and budgets.</li></ul></li><li style=\"font-size: 16px; font-family: arial, sans-serif;\"><strong>Operations Support&nbsp;</strong><ul type=\"circle\" style=\"font-size: initial; font-family: initial;\"><li style=\"font-size: 16px; font-family: arial, sans-serif;\">Assist with scheduling candidate interviews.</li><li style=\"font-size: 16px; font-family: arial, sans-serif;\">Assist HR with onboarding.</li><li style=\"font-size: 16px; font-family: arial, sans-serif;\">Prepare for new hires with IT request/setup, phone number setup, desk space preparation, and ordering business cards and nameplates.</li><li style=\"font-size: 16px; font-family: arial, sans-serif;\">Plan, coordinate, and support all office activities and seasonal events, which may include after‑hours or weekend responsibilities.</li><li style=\"font-size: 16px; font-family: arial, sans-serif;\">Coordinate venues, vendors, budget, invite list, research activities.</li><li style=\"font-size: 16px; font-family: arial, sans-serif;\">Arrange catering for meetings and events.</li><li style=\"font-size: 16px; font-family: arial, sans-serif;\">Support client contact list maintenance.</li><li style=\"font-size: 16px; font-family: arial, sans-serif;\">Coordinate travel arrangements for local staff or staff visiting local offices.</li><li style=\"font-size: 16px; font-family: arial, sans-serif;\">Responsible for general office upkeep, cleaning, organization, mail, etc.</li><li style=\"font-size: 16px; font-family: arial, sans-serif;\">Responsible for equipment and supplies inventory, organization. and management.</li><li style=\"font-size: 16px; font-family: arial, sans-serif;\">Primary contact for building management, maintenance, safety, and security.</li><li style=\"font-size: 16px; font-family: arial, sans-serif;\">Provide support for office facilities, including coordination of expansions, build‑outs, relocations, and other operational needs as required.</li><li style=\"font-size: 16px; font-family: arial, sans-serif;\">Coordinate posts for Hazen&rsquo;s internal media site (the Hub) including marriages, newborns, professional accomplishments, office/regional activities, etc.</li></ul></li><li style=\"font-size: 16px; font-family: arial, sans-serif;\"><strong>Document Control</strong><ul type=\"circle\" style=\"font-size: initial; font-family: initial;\"><li style=\"font-size: 16px; font-family: arial, sans-serif;\">Contract management (File and maintain project contracts).</li><li style=\"font-size: 16px; font-family: arial, sans-serif;\">Document formatting.</li><li style=\"font-size: 16px; font-family: arial, sans-serif;\">Quality Assurance/Quality Control (QA /QC) technical editing of documents.</li><li style=\"font-size: 16px; font-family: arial, sans-serif;\">Assist in printing and binding documents.</li></ul></li><li style=\"font-size: 16px; font-family: arial, sans-serif;\"><strong>Reporting / Invoicing</strong><ul type=\"circle\" style=\"font-size: initial; font-family: initial;\"><li style=\"font-size: 16px; font-family: arial, sans-serif;\">Coordinate Irvine and Los Angeles office projections with regional tracking (workload, staffing, revenue, marketing, etc.)</li><li style=\"font-size: 16px; font-family: arial, sans-serif;\">Coordinate with Operations Manager and Project Managers to get invoices and progress reports approved and submitted to accounting.</li><li style=\"font-size: 16px; font-family: arial, sans-serif;\">Directed administrative support to the Project Managers and the Project Directors.</li></ul></li><li style=\"font-size: 16px; font-family: arial, sans-serif;\"><strong>Business Development Support Marketing and Business Planning</strong><ul type=\"circle\" style=\"font-size: initial; font-family: initial;\"><li style=\"font-size: 16px; font-family: arial, sans-serif;\">Perform general market research, coordinate business development meetings, perform opportunity tracking, and support other business development efforts.</li><li style=\"font-size: 16px; font-family: arial, sans-serif;\">Assist with proposal development including scheduling, editing, and interview preparation.<span style=\"font-size: 16px; font-family: arial, sans-serif;\"><strong>&nbsp;</strong></span></li></ul></li></ul><p><span style=\"font-size: 16px; font-family: arial, sans-serif;\"><strong>Qualifications:</strong></span></p><ul type=\"disc\"><li style=\"font-size: 16px; font-family: arial, sans-serif;\">A minimum of seven years of direct hands-on experience as an administrative assistant or similar role.</li><li style=\"font-size: 16px; font-family: arial, sans-serif;\">Prior experience in a professional services firm preferred. Experience in the engineering industry is a plus.</li><li style=\"font-size: 16px; font-family: arial, sans-serif;\">High School Diploma required. Professional degree preferred.</li><li style=\"font-size: 16px; font-family: arial, sans-serif;\">California Notary Public preferred, or ability to obtain within one year.</li><li style=\"font-size: 16px; font-family: arial, sans-serif;\">Ability to multitask and prioritize work as needed.</li><li style=\"font-size: 16px; font-family: arial, sans-serif;\">Ability to travel between Irvine and Los Angeles weekly, and Riverside occasionally.</li><li style=\"font-size: 16px; font-family: arial, sans-serif;\">Excellent written and verbal communication skills, with ability to interact with variety of staff, clients, and vendors.</li><li style=\"font-size: 16px; font-family: arial, sans-serif;\">Strong multi-tasking skills &ndash; manage priorities, coordinate multiple/concurrent projects.</li><li style=\"font-size: 16px; font-family: arial, sans-serif;\">Demonstrates strong work ethic; develops efficient work methods and is detail oriented.</li><li style=\"font-size: 16px; font-family: arial, sans-serif;\">Proficiency in Microsoft Office Suite &ndash; Word, Excel, Outlook, PowerPoint.</li><li style=\"font-size: 16px; font-family: arial, sans-serif;\">Proficiency with Adobe, Bluebeam, and Procore software and SharePoint and Deltek (Vantagepoint) is desirable but not required.</li><li style=\"font-size: 16px; font-family: arial, sans-serif;\">Ability to learn new tools quickly.</li><li style=\"font-size: 16px; font-family: arial, sans-serif;\">A team player who is proactive, flexible, results-oriented and comfortable in a rapidly changing environment.</li><li style=\"font-size: 16px; font-family: arial, sans-serif;\">Ability to work independently and under the pressure of deadlines.</li><li style=\"font-size: 16px; font-family: arial, sans-serif;\">Experience working across multiple time-zones<span style=\"font-size: 16px; font-family: arial, sans-serif;\"><strong>&nbsp;</strong></span></li></ul><p><span style=\"font-size: 16px; font-family: arial, sans-serif;\"><strong>What We Offer:</strong></span></p><ul type=\"disc\"><li style=\"font-size: 16px; font-family: arial, sans-serif;\">Comprehensive health benefits (medical, dental, vision, and prescription plans)</li><li style=\"font-size: 16px; font-family: arial, sans-serif;\">Pre-tax flexible spending plans for medical, dependent care, and transportation</li><li style=\"font-size: 16px; font-family: arial, sans-serif;\">Short and long-term disability, and employer paid life insurance</li><li style=\"font-size: 16px; font-family: arial, sans-serif;\">Paid holidays, floating holidays, and paid time off (PTO)</li><li style=\"font-size: 16px; font-family: arial, sans-serif;\">Employer-contributed 401(k) plan and additional financial planning support</li><li style=\"font-size: 16px; font-family: arial, sans-serif;\">Professional growth opportunities, including tuition reimbursement, in-house training, and incentives for professional registration and professional organization memberships</li><li style=\"font-size: 16px; font-family: arial, sans-serif;\">Starting pay range for this position depends on skills, experience, education and geographical location</li></ul><p><span style=\"font-size: 16px; font-family: arial, sans-serif;\" data-pasted=\"true\"><strong><span style=\"background-color: rgb(247, 218, 100);\">Note: This is an in-office position 5 days a week. </span></strong></span></p>\n",
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          "shortName": " Irvine, CA, US"
        },
        "aliasNames": []
      }
    ],
    "screeningRequirements": [],
    "sponsoredVisaTypeCodes": []
  },
  "detail_meta": {
    "url": "https://workforcenow.adp.com/mascsr/default/careercenter/public/events/staffing/v1/job-requisitions/560702?cid=92597001-ac6f-4a45-92ec-13f78d7b2194&ccId=19000101_000001&lang=en_US&locale=en_US",
    "http_status": 200,
    "content_type": "application/json;charset=UTF-8",
    "response_bytes": 15147
  },
  "detail_errors": []
}
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Rendered from the bluedoor Job Postings API. Reproduce it:

GET https://api.bluedoor.sh/job-postings/v1/jobs/78e98b5b157971c59bd49d1cd2d1d595484d694d?include=descriptionJSON
GET https://api.bluedoor.sh/job-postings/v1/orgs/db59e52b-3a1e-437d-8989-7d7ad378c7a7JSON
GET https://api.bluedoor.sh/job-postings/v1/sources/5be8cfc9-be23-4eb2-abc0-8c86ca242994JSON
GET https://api.bluedoor.sh/job-postings/v1/jobs/78e98b5b157971c59bd49d1cd2d1d595484d694d/eventsJSON

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