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HomeCompanies96b26409 4548 460a Bd89 Ae9a8c54bc60 19000101 000001Procurement Administrator

Procurement Administrator

96b26409 4548 460a Bd89 Ae9a8c54bc60 19000101 000001 · Coral Gables, FL, US, Coral Gables, FL · Active · ADP Workforce Now Recruiting

Job facts

FieldValue
Company96b26409 4548 460a Bd89 Ae9a8c54bc60 19000101 000001
TitleProcurement Administrator
Normalized title-
Department / team-
LocationCoral Gables, FL, United States
Work model-
Employment typeFull Time
Salary-
Statusactive
ATS providerADP Workforce Now Recruiting
Posted / first seen2026-04-29 / 2026-05-31
Changed / last seen2026-06-06 / 2026-06-06

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ATS provider jobsActive postings observed through ADP Workforce Now Recruiting.Open
Provider filtered searchThe same provider as a filtered job collection.Open
City jobsActive postings in Coral Gables.Open
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Linked records

Company96b26409 4548 460a Bd89 Ae9a8c54bc60 19000101 000001
Source1b6c1503-afea-4f17-ad1b-eadb749e8fc7
ATS providerADP Workforce Now Recruiting

Description

Title: Procurement Administrator Department: Operations Business Unit: Brava Central Hiring Manager: Shervin Bruno Employment Type: Permanent / Full-Time Job Summary The Procurement Administrator provides the operational backbone for the procurement function by ensuring the accurate execution of purchasing activities, documentation management, and coordination with vendors, internal teams, and finance. This role supports cost ‑ effective procurement, maintains data integrity, and ensures compliance with internal controls and audit requirements. The ideal candidate is highly organized, detail ‑ oriented, and capable of managing multiple procurement transactions simultaneously while maintaining strong communication and follow ‑ through across stakeholders. Key Responsibilities Purchase Order & Documentation Management Create, process, and track purchase orders from request through fulfillment, ensuring accuracy in quantities, pricing, and contractual terms. Maintain complete and compliant procurement documentation, including quotes, invoices, delivery notes, and vendor correspondence. Ensure procurement records align with internal policies, audit requirements, and financial controls. Update procurement systems, logs, and trackers to reflect real ‑ time order and delivery status. Vendor Coordination & Communication Serve as a primary point of contact for routine vendor interactions, including quotation requests, order confirmations, and delivery follow ‑ ups. Support vendor onboarding by collecting required documentation, verifying compliance, and maintaining accurate vendor records. Escalate delivery delays, discrepancies, or service issues to procurement leadership with clear summaries and recommended actions. Logistics & Delivery Support Monitor shipment schedules, delivery timelines, and logistics updates to ensure timely receipt of goods. Coordinate with warehouse, operations, and project teams to confirm deliveries and resolve discrepancies. Track backorders, partial shipments, and returns, ensuring proper documentation and system updates. Cost, Pricing & Financial Alignment Assist in collecting and comparing vendor quotes to support cost ‑ effective purchasing decisions. Verify invoice accuracy against purchase orders and delivery records prior to approval routing. Support budget tracking by maintaining updated cost logs and highlighting pricing variances or unexpected charges. Reporting & Data Accuracy Maintain procurement dashboards, trackers, and summary reports for management visibility. Prepare regular reports on PO status, vendor performance, delivery timelines, and spending categories. Ensure data accuracy across procurement systems to support planning, forecasting, and audit readiness. Process Support & Continuous Improvement Support the implementation and adherence to procurement policies, workflows, and compliance standards. Identify process gaps or inefficiencies and recommend improvements to streamline operations. Assist with internal audits, vendor evaluations, and procurement ‑ related initiatives or projects. Education & Experience 1–3 years of experience in procurement, supply chain, purchasing, or administrative operations. Experience supporting vendor coordination and purchase order processing preferred. Familiarity with commercial documentation such as quotes, invoices, and delivery notes. Working Conditions Office ‑ based role supporting procurement and operational teams. Regular interaction with vendors, finance, and internal stakeholders. Requires sustained attention to detail, document accuracy, and deadline ‑ driven tasks. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the role. Salary Scale The successful applicant will receive an attractive remuneration and benefits package. Only shortlisted candidates will be contacted.

Full job record

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Source ID1b6c1503-afea-4f17-ad1b-eadb749e8fc7
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TitleProcurement Administrator
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Source URLhttps://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=96b26409-4548-460a-bd89-ae9a8c54bc60&ccId=19000101_000001&lang=en_US&type=JS&jobId=595294&jwId=9201193115705_1
Apply URLhttps://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=96b26409-4548-460a-bd89-ae9a8c54bc60&ccId=19000101_000001&lang=en_US&type=JS&jobId=595294&jwId=9201193115705_1
First Seen At2026-05-31 18:23:48Z
Last Seen At2026-06-06 12:25:18Z
Last Checked At2026-06-06 12:25:18Z
Last Changed At2026-06-06 12:25:18Z
Inactive At
Source Posted At2026-04-29 13:43:00Z
Source Updated At
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This role supports cost</span><span style='font-size:15px;line-height:115%;font-family:\"Cambria Math\",serif;'>‑</span><span style='font-size:15px;line-height:115%;font-family:\"Arial\",sans-serif;'>effective procurement, maintains data integrity, and ensures compliance with internal controls and audit requirements.</span></p><p style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;line-height:115%;font-size:16px;font-family:\"Aptos\",sans-serif;'><span style='font-size:15px;line-height:115%;font-family:\"Arial\",sans-serif;'>The ideal candidate is highly organized, detail</span><span style='font-size:15px;line-height:115%;font-family:\"Cambria Math\",serif;'>‑</span><span style='font-size:15px;line-height:115%;font-family:\"Arial\",sans-serif;'>oriented, and capable of managing multiple procurement transactions simultaneously while maintaining strong communication and follow</span><span style='font-size:15px;line-height:115%;font-family:\"Cambria Math\",serif;'>‑</span><span style='font-size:15px;line-height:115%;font-family:\"Arial\",sans-serif;'>through across stakeholders.</span></p><p style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;line-height:115%;font-size:16px;font-family:\"Aptos\",sans-serif;'><br></p><p style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;line-height:115%;font-size:16px;font-family:\"Aptos\",sans-serif;'><strong><span style='font-size:15px;line-height:115%;font-family:\"Arial\",sans-serif;'>Key Responsibilities</span></strong></p><p style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;line-height:115%;font-size:16px;font-family:\"Aptos\",sans-serif;'><strong><span style='font-size:15px;line-height:115%;font-family:\"Arial\",sans-serif;'>Purchase Order &amp; Documentation Management</span></strong></p><p style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;line-height:115%;font-size:16px;font-family:\"Aptos\",sans-serif;'><span style='font-size:15px;line-height:115%;font-family:\"Arial\",sans-serif;'>Create, process, and track purchase orders from request through fulfillment, ensuring accuracy in quantities, pricing, and contractual terms.</span></p><p style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;line-height:115%;font-size:16px;font-family:\"Aptos\",sans-serif;'><span style='font-size:15px;line-height:115%;font-family:\"Arial\",sans-serif;'>Maintain complete and compliant procurement documentation, including quotes, invoices, delivery notes, and vendor correspondence.</span></p><p style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;line-height:115%;font-size:16px;font-family:\"Aptos\",sans-serif;'><span style='font-size:15px;line-height:115%;font-family:\"Arial\",sans-serif;'>Ensure procurement records align with internal policies, audit requirements, and financial controls.</span></p><p style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;line-height:115%;font-size:16px;font-family:\"Aptos\",sans-serif;'><span style='font-size:15px;line-height:115%;font-family:\"Arial\",sans-serif;'>Update procurement systems, logs, and trackers to reflect real</span><span style='font-size:15px;line-height:115%;font-family:\"Cambria Math\",serif;'>‑</span><span style='font-size:15px;line-height:115%;font-family:\"Arial\",sans-serif;'>time order and delivery status.</span></p><p style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;line-height:115%;font-size:16px;font-family:\"Aptos\",sans-serif;'><br></p><p style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;line-height:115%;font-size:16px;font-family:\"Aptos\",sans-serif;'><strong><span style='font-size:15px;line-height:115%;font-family:\"Arial\",sans-serif;'>Vendor Coordination &amp; Communication</span></strong></p><p style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;line-height:115%;font-size:16px;font-family:\"Aptos\",sans-serif;'><span style='font-size:15px;line-height:115%;font-family:\"Arial\",sans-serif;'>Serve as a primary point of contact for routine vendor interactions, including quotation requests, order confirmations, and delivery follow</span><span style='font-size:15px;line-height:115%;font-family:\"Cambria Math\",serif;'>‑</span><span style='font-size:15px;line-height:115%;font-family:\"Arial\",sans-serif;'>ups.</span></p><p style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;line-height:115%;font-size:16px;font-family:\"Aptos\",sans-serif;'><span style='font-size:15px;line-height:115%;font-family:\"Arial\",sans-serif;'>Support vendor onboarding by collecting required documentation, verifying compliance, and maintaining accurate vendor records.</span></p><p style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;line-height:115%;font-size:16px;font-family:\"Aptos\",sans-serif;'><span style='font-size:15px;line-height:115%;font-family:\"Arial\",sans-serif;'>Escalate delivery delays, discrepancies, or service issues to procurement leadership with clear summaries and recommended actions.</span></p><p style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;line-height:115%;font-size:16px;font-family:\"Aptos\",sans-serif;'><strong>&nbsp;</strong></p><p style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;line-height:115%;font-size:16px;font-family:\"Aptos\",sans-serif;'><strong><span style='font-size:15px;line-height:115%;font-family:\"Arial\",sans-serif;'>Logistics &amp; Delivery Support</span></strong></p><p style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;line-height:115%;font-size:16px;font-family:\"Aptos\",sans-serif;'><span style='font-size:15px;line-height:115%;font-family:\"Arial\",sans-serif;'>Monitor shipment schedules, delivery timelines, and logistics updates to ensure timely receipt of goods.</span></p><p style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;line-height:115%;font-size:16px;font-family:\"Aptos\",sans-serif;'><span style='font-size:15px;line-height:115%;font-family:\"Arial\",sans-serif;'>Coordinate with warehouse, operations, and project teams to confirm deliveries and resolve discrepancies.</span></p><p style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;line-height:115%;font-size:16px;font-family:\"Aptos\",sans-serif;'><span style='font-size:15px;line-height:115%;font-family:\"Arial\",sans-serif;'>Track backorders, partial shipments, and returns, ensuring proper documentation and system updates.</span></p><p style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;line-height:115%;font-size:16px;font-family:\"Aptos\",sans-serif;'><br></p><p style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;line-height:115%;font-size:16px;font-family:\"Aptos\",sans-serif;'><strong><span style='font-size:15px;line-height:115%;font-family:\"Arial\",sans-serif;'>Cost, Pricing &amp; Financial Alignment</span></strong></p><p style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;line-height:115%;font-size:16px;font-family:\"Aptos\",sans-serif;'><span style='font-size:15px;line-height:115%;font-family:\"Arial\",sans-serif;'>Assist in collecting and comparing vendor quotes to support cost</span><span style='font-size:15px;line-height:115%;font-family:\"Cambria Math\",serif;'>‑</span><span style='font-size:15px;line-height:115%;font-family:\"Arial\",sans-serif;'>effective purchasing decisions.</span></p><p style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;line-height:115%;font-size:16px;font-family:\"Aptos\",sans-serif;'><span style='font-size:15px;line-height:115%;font-family:\"Arial\",sans-serif;'>Verify invoice accuracy against purchase orders and delivery records prior to approval routing.</span></p><p style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;line-height:115%;font-size:16px;font-family:\"Aptos\",sans-serif;'><span style='font-size:15px;line-height:115%;font-family:\"Arial\",sans-serif;'>Support budget tracking by maintaining updated cost logs and highlighting pricing variances or unexpected charges.</span></p><p style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;line-height:115%;font-size:16px;font-family:\"Aptos\",sans-serif;'><br></p><p style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;line-height:115%;font-size:16px;font-family:\"Aptos\",sans-serif;'><strong><span style='font-size:15px;line-height:115%;font-family:\"Arial\",sans-serif;'>Reporting &amp; Data Accuracy</span></strong></p><p style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;line-height:115%;font-size:16px;font-family:\"Aptos\",sans-serif;'><span style='font-size:15px;line-height:115%;font-family:\"Arial\",sans-serif;'>Maintain procurement dashboards, trackers, and summary reports for management visibility.</span></p><p style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;line-height:115%;font-size:16px;font-family:\"Aptos\",sans-serif;'><span style='font-size:15px;line-height:115%;font-family:\"Arial\",sans-serif;'>Prepare regular reports on PO status, vendor performance, delivery timelines, and spending categories.</span></p><p style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;line-height:115%;font-size:16px;font-family:\"Aptos\",sans-serif;'><span style='font-size:15px;line-height:115%;font-family:\"Arial\",sans-serif;'>Ensure data accuracy across procurement systems to support planning, forecasting, and audit readiness.</span></p><p style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;line-height:115%;font-size:16px;font-family:\"Aptos\",sans-serif;'><br></p><p style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;line-height:115%;font-size:16px;font-family:\"Aptos\",sans-serif;'><strong><span style='font-size:15px;line-height:115%;font-family:\"Arial\",sans-serif;'>Process Support &amp; Continuous Improvement</span></strong></p><p style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;line-height:115%;font-size:16px;font-family:\"Aptos\",sans-serif;'><span style='font-size:15px;line-height:115%;font-family:\"Arial\",sans-serif;'>Support the implementation and adherence to procurement policies, workflows, and compliance standards.</span></p><p style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;line-height:115%;font-size:16px;font-family:\"Aptos\",sans-serif;'><span style='font-size:15px;line-height:115%;font-family:\"Arial\",sans-serif;'>Identify process gaps or inefficiencies and recommend improvements to streamline operations.</span></p><p style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;line-height:115%;font-size:16px;font-family:\"Aptos\",sans-serif;'><span style='font-size:15px;line-height:115%;font-family:\"Arial\",sans-serif;'>Assist with internal audits, vendor evaluations, and procurement</span><span style='font-size:15px;line-height:115%;font-family:\"Cambria Math\",serif;'>‑</span><span style='font-size:15px;line-height:115%;font-family:\"Arial\",sans-serif;'>related initiatives or projects.</span></p><p style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;line-height:115%;font-size:16px;font-family:\"Aptos\",sans-serif;'><br></p><p style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;line-height:115%;font-size:16px;font-family:\"Aptos\",sans-serif;'><strong><span style='font-size:15px;line-height:115%;font-family:\"Arial\",sans-serif;'>Education &amp; Experience</span></strong></p><p style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;line-height:115%;font-size:16px;font-family:\"Aptos\",sans-serif;'><span style='font-size:15px;line-height:115%;font-family:\"Arial\",sans-serif;'>1&ndash;3 years of experience in procurement, supply chain, purchasing, or administrative operations.</span></p><p style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;line-height:115%;font-size:16px;font-family:\"Aptos\",sans-serif;'><span style='font-size:15px;line-height:115%;font-family:\"Arial\",sans-serif;'>Experience supporting vendor coordination and purchase order processing preferred.</span></p><p style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;line-height:115%;font-size:16px;font-family:\"Aptos\",sans-serif;'><span style='font-size:15px;line-height:115%;font-family:\"Arial\",sans-serif;'>Familiarity with commercial documentation such as quotes, invoices, and delivery notes.</span></p><p style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;line-height:115%;font-size:16px;font-family:\"Aptos\",sans-serif;'><br></p><p style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;line-height:115%;font-size:16px;font-family:\"Aptos\",sans-serif;'><strong><span style='font-size:15px;line-height:115%;font-family:\"Arial\",sans-serif;'>Working Conditions</span></strong></p><p style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;line-height:115%;font-size:16px;font-family:\"Aptos\",sans-serif;'><span style='font-size:15px;line-height:115%;font-family:\"Arial\",sans-serif;'>Office</span><span style='font-size:15px;line-height:115%;font-family:\"Cambria Math\",serif;'>‑</span><span style='font-size:15px;line-height:115%;font-family:\"Arial\",sans-serif;'>based role supporting procurement and operational teams.</span></p><p style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;line-height:115%;font-size:16px;font-family:\"Aptos\",sans-serif;'><span style='font-size:15px;line-height:115%;font-family:\"Arial\",sans-serif;'>Regular interaction with vendors, finance, and internal stakeholders.</span></p><p style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;line-height:115%;font-size:16px;font-family:\"Aptos\",sans-serif;'><span style='font-size:15px;line-height:115%;font-family:\"Arial\",sans-serif;'>Requires sustained attention to detail, document accuracy, and deadline</span><span style='font-size:15px;line-height:115%;font-family:\"Cambria Math\",serif;'>‑</span><span style='font-size:15px;line-height:115%;font-family:\"Arial\",sans-serif;'>driven tasks.</span></p><p style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;line-height:115%;font-size:16px;font-family:\"Aptos\",sans-serif;'><span style='font-size:15px;line-height:115%;font-family:\"Arial\",sans-serif;'>Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the role.</span></p><p style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;line-height:115%;font-size:16px;font-family:\"Aptos\",sans-serif;'><br></p><p style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;line-height:115%;font-size:16px;font-family:\"Aptos\",sans-serif;'><strong><span style='font-size:15px;line-height:115%;font-family:\"Arial\",sans-serif;'>Salary Scale</span></strong></p><p style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;line-height:115%;font-size:16px;font-family:\"Aptos\",sans-serif;'><span style='font-size:15px;line-height:115%;font-family:\"Arial\",sans-serif;'>The successful applicant will receive an attractive remuneration and benefits package.</span></p><p style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;line-height:115%;font-size:16px;font-family:\"Aptos\",sans-serif;text-align:center;'><strong><span style='font-size:15px;line-height:115%;font-family:\"Arial\",sans-serif;'>Only shortlisted candidates will be contacted.</span></strong></p></div>\n",
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