Request for Proposals: Website Developer

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    "description": "<p><span style=\"color: rgb(97, 163, 84); font-size: 24pt\">Request for Proposal: Website Redesign &amp; Development </span></p>\n<p><span style=\"color: rgb(153, 153, 153); font-size: 14pt\">June 4, 2026</span></p>\n<p><br></p>\n<p><span style=\"color: rgb(216, 17, 23); font-size: 14pt\">Introduction</span></p>\n<p><br></p>\n<p><span style=\"font-size: 10pt\">Indigenous Climate Action (ICA) is seeking proposals from qualified web designers and developers to redesign and develop our organizational website.</span></p>\n<p><br></p>\n<p><span style=\"font-size: 10pt\">ICA is an Indigenous-led climate justice organization that works to build Indigenous climate leadership through community-based education, relationship building, and movement support. Our work centres Indigenous rights, sovereignty, land-based knowledge systems, and climate justice across Turtle Island.</span></p>\n<p><br></p>\n<p><span style=\"font-size: 10pt\">The new website will serve as ICA’s primary digital platform for storytelling, education, campaigns, research, fundraising, and community engagement. The redesigned platform should reflect ICA’s organizational values, strengthen accessibility and usability, and support long-term growth and sustainability.</span></p>\n<p><br></p>\n<p><span style=\"font-size: 10pt; font-weight: bold\">We are seeking a web development partner capable of delivering:</span></p>\n<p><br></p>\n<ul>\n<li><span style=\"font-size: 10pt\">A redesigned and accessible organizational website</span></li>\n<li><span style=\"font-size: 10pt\">Improved site architecture and user experience</span></li>\n<li><span style=\"font-size: 10pt\">A flexible and maintainable content management system</span></li>\n<li><span style=\"font-size: 10pt\">Migration and retention of existing content and resources</span></li>\n<li><span style=\"font-size: 10pt\">Technical documentation and staff training</span></li>\n<li><span style=\"font-size: 10pt\">Ongoing maintenance and support options post-launch</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"color: rgb(216, 17, 23); font-size: 14pt\">Project Objectives</span></p>\n<p><br></p>\n<p><span style=\"font-size: 10pt; font-weight: bold\">The objectives of this project are to:</span></p>\n<p><br></p>\n<ul>\n<li><span style=\"font-size: 10pt\">Refresh and strengthen ICA’s digital presence</span></li>\n<li><span style=\"font-size: 10pt\">Improve accessibility, navigation, and user experience</span></li>\n<li><span style=\"font-size: 10pt\">Better communicate ICA’s mission, programs, campaigns, and impact</span></li>\n<li><span style=\"font-size: 10pt\">Support multiple audiences, including Indigenous communities, youth, partners, funders, media, and the public</span></li>\n<li><span style=\"font-size: 10pt\">Create a scalable infrastructure that can grow alongside ICA’s evolving work</span></li>\n<li><span style=\"font-size: 10pt\">Improve internal staff capacity to manage and update website content</span></li>\n<li><span style=\"font-size: 10pt\">Ensure the website aligns with accessibility, security, and performance best practices</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"color: rgb(216, 17, 23); font-size: 14pt\">Scope of Work</span></p>\n<p><br></p>\n<p><span style=\"font-size: 10pt; font-weight: bold\">The selected vendor will be responsible for the following:</span></p>\n<p><br></p>\n<p><span style=\"color: rgb(43, 156, 189); font-size: 14pt\">Discovery &amp; Planning</span></p>\n<p><br></p>\n<ul>\n<li><span style=\"font-size: 10pt\">Conduct meetings with ICA staff and key stakeholders</span></li>\n<li><span style=\"font-size: 10pt\">Review existing website structure and digital assets</span></li>\n<li><span style=\"font-size: 10pt\">Assess audience needs and user journeys</span></li>\n<li><span style=\"font-size: 10pt\">Provide recommendations for site architecture and platform improvements</span></li>\n<li><span style=\"font-size: 10pt\">Identify opportunities for improved accessibility, storytelling, and engagement</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"color: rgb(43, 156, 189); font-size: 14pt\">Website Design &amp; Development</span></p>\n<p><br></p>\n<p><span style=\"font-size: 10pt; font-weight: bold\">The scope of work includes:</span></p>\n<p><br></p>\n<ul>\n<li><span style=\"font-size: 10pt\">Information architecture and sitemap development</span></li>\n<li><span style=\"font-size: 10pt\">User experience (UX) and user interface (UI) design</span></li>\n<li><span style=\"font-size: 10pt\">Responsive website development across desktop and mobile devices</span></li>\n<li><span style=\"font-size: 10pt\">Development using a flexible and maintainable CMS</span></li>\n<li><span style=\"font-size: 10pt\">Template creation for key page types</span></li>\n<li><span style=\"font-size: 10pt\">Integration of ICA branding and visual identity</span></li>\n<li><span style=\"font-size: 10pt\">SEO and performance optimization</span></li>\n<li><span style=\"font-size: 10pt\">Analytics integration</span></li>\n<li><span style=\"font-size: 10pt\">Accessibility compliance implementation</span></li>\n<li><span style=\"font-size: 10pt\">Security implementation and best practices</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-size: 10pt; font-weight: bold\">The website must be designed to:</span></p>\n<p><br></p>\n<ul>\n<li><span style=\"font-size: 10pt\">Clearly communicate ICA’s mission, values, and programs</span></li>\n<li><span style=\"font-size: 10pt\">Support storytelling, campaigns, fundraising, reports, and educational resources</span></li>\n<li><span style=\"font-size: 10pt\">Enable internal staff to efficiently manage and update content</span></li>\n<li><span style=\"font-size: 10pt\">Support future expansion and evolving organizational needs</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"color: rgb(43, 156, 189); font-size: 14pt\">Content Migration &amp; Retention</span></p>\n<p><br></p>\n<p><span style=\"font-size: 10pt\">ICA currently operates on Squarespace and intends to retain and migrate select existing content into the new website.</span></p>\n<p><br></p>\n<p><span style=\"font-size: 10pt; font-weight: bold\">This includes:</span></p>\n<p><br></p>\n<ul>\n<li><span style=\"font-size: 10pt\">Existing blog content</span></li>\n<li><span style=\"font-size: 10pt\">Reports and publications</span></li>\n<li><span style=\"font-size: 10pt\">Organizational resources and archives</span></li>\n<li><span style=\"font-size: 10pt\">Selected campaign and program pages</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-size: 10pt; font-weight: bold\">Vendors should outline:</span></p>\n<p><br></p>\n<ul>\n<li><span style=\"font-size: 10pt\">Their proposed approach to content migration from Squarespace</span></li>\n<li><span style=\"font-size: 10pt\">Strategies for preserving SEO and existing URLs where possible</span></li>\n<li><span style=\"font-size: 10pt\">Recommendations for organizing archived and retained content</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"color: rgb(43, 156, 189); font-size: 14pt\">Accessibility Requirements </span></p>\n<p><br></p>\n<p><span style=\"font-size: 10pt\">Accessibility is a core priority for ICA.</span></p>\n<p><br></p>\n<p><span style=\"font-size: 10pt; font-weight: bold\">The selected vendor must ensure:</span></p>\n<p><br></p>\n<ul>\n<li><span style=\"font-size: 10pt\">Compliance with WCAG 2.1 AA accessibility standards</span></li>\n<li><span style=\"font-size: 10pt\">Accessible navigation and content structures</span></li>\n<li><span style=\"font-size: 10pt\">Screen reader compatibility</span></li>\n<li><span style=\"font-size: 10pt\">Appropriate colour contrast and typography practices</span></li>\n<li><span style=\"font-size: 10pt\">Accessibility testing across devices and browsers</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-size: 10pt; font-weight: bold\">Vendors should describe:</span></p>\n<p><br></p>\n<ul>\n<li><span style=\"font-size: 10pt\">Their accessibility approach and testing process</span></li>\n<li><span style=\"font-size: 10pt\">Previous experience building accessible websites</span></li>\n<li><span style=\"font-size: 10pt\">Tools and methods used for accessibility auditing</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"color: rgb(43, 156, 189); font-size: 14pt\">Security &amp; Technical Requirements </span></p>\n<p><br></p>\n<p><span style=\"font-size: 10pt\">The selected vendor must implement security best practices appropriate for a public-facing organizational website.</span></p>\n<p><br></p>\n<p><span style=\"font-size: 10pt; font-weight: bold\">Proposals should address:</span></p>\n<p><br></p>\n<ul>\n<li><span style=\"font-size: 10pt\">Website hosting recommendations</span></li>\n<li><span style=\"font-size: 10pt\">Security infrastructure and protections</span></li>\n<li><span style=\"font-size: 10pt\">Backup and recovery processes</span></li>\n<li><span style=\"font-size: 10pt\">CMS and plugin maintenance considerations</span></li>\n<li><span style=\"font-size: 10pt\">Performance optimization</span></li>\n<li><span style=\"font-size: 10pt\">Long-term sustainability of the technical framework</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"color: rgb(43, 156, 189); font-size: 14pt\">Post-Launch Support &amp; Maintenance</span></p>\n<p><br></p>\n<p><span style=\"font-size: 10pt\">Vendors should clearly outline what ongoing technical support and maintenance would look like after launch.</span></p>\n<p><br></p>\n<p><span style=\"font-size: 10pt; font-weight: bold\">This should include:</span></p>\n<p><br></p>\n<ul>\n<li><span style=\"font-size: 10pt\">Length and scope of post-launch support</span></li>\n<li><span style=\"font-size: 10pt\">Response times for technical issues</span></li>\n<li><span style=\"font-size: 10pt\">CMS and plugin updates</span></li>\n<li><span style=\"font-size: 10pt\">Security monitoring and maintenance</span></li>\n<li><span style=\"font-size: 10pt\">Bug fixes and troubleshooting</span></li>\n<li><span style=\"font-size: 10pt\">Options for long-term maintenance retainers or support agreements</span></li>\n<li><span style=\"font-size: 10pt\">Staff training and documentation</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"color: rgb(216, 17, 23); font-size: 14pt\">Project Timeline (Tentative)</span></p>\n<p><br></p>\n<ul>\n<li><span style=\"font-size: 10pt\">Discovery &amp; Planning: July 2026</span></li>\n<li><span style=\"font-size: 10pt\">Design Phase: July to August 2026</span></li>\n<li><span style=\"font-size: 10pt\">Development Phase: August to September 2026</span></li>\n<li><span style=\"font-size: 10pt\">Testing &amp; Revisions: September 2026</span></li>\n<li><span style=\"font-size: 10pt\">Launch: October 2026</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"color: rgb(216, 17, 23); font-size: 14pt\">Proposal Requirements</span></p>\n<p><br></p>\n<p><span style=\"font-size: 10pt; font-weight: bold\">Proposals should include:</span></p>\n<p><br></p>\n<ol>\n<li><span style=\"font-size: 10pt\">Overview of the vendor/team and relevant experience</span></li>\n<li><span style=\"font-size: 10pt\">Examples of similar website projects</span></li>\n<li><span style=\"font-size: 10pt\">Proposed approach and methodology</span></li>\n<li><span style=\"font-size: 10pt\">Proposed CMS and technical framework</span></li>\n<li><span style=\"font-size: 10pt\">Accessibility and security approach</span></li>\n<li><span style=\"font-size: 10pt\">Content migration strategy</span></li>\n<li><span style=\"font-size: 10pt\">Proposed timeline and milestones</span></li>\n<li><span style=\"font-size: 10pt\">Detailed budget breakdown</span></li>\n<li><span style=\"font-size: 10pt\">Post-launch support and maintenance options</span></li>\n<li><span style=\"font-size: 10pt\">Team composition and roles</span></li>\n</ol>\n<p><br></p>\n<p><span style=\"color: rgb(216, 17, 23); font-size: 14pt\">Proposal Evaluation</span></p>\n<p><br></p>\n<p><span style=\"font-size: 10pt; font-weight: bold\">Proposals will be evaluated based on:</span></p>\n<p><br></p>\n<ul>\n<li><span style=\"font-size: 10pt\">Alignment with ICA’s organizational values and goals</span></li>\n<li><span style=\"font-size: 10pt\">Experience working with Indigenous organizations, nonprofits, or mission-driven organizations</span></li>\n<li><span style=\"font-size: 10pt\">Quality and relevance of previous work</span></li>\n<li><span style=\"font-size: 10pt\">Accessibility and technical expertise</span></li>\n<li><span style=\"font-size: 10pt\">Scalability and sustainability of proposed solutions</span></li>\n<li><span style=\"font-size: 10pt\">Budget and overall value</span></li>\n<li><span style=\"font-size: 10pt\">Post-launch support capacity</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"color: rgb(216, 17, 23); font-size: 14pt\">Additional Terms</span></p>\n<p><br></p>\n<ul>\n<li><span style=\"font-size: 10pt\">ICA reserves the right to accept or reject any or all proposals</span></li>\n<li><span style=\"font-size: 10pt\">ICA is not obligated to award a contract</span></li>\n<li><span style=\"font-size: 10pt\">All intellectual property created specifically for this project will belong to ICA</span></li>\n<li><span style=\"font-size: 10pt\">Vendors are responsible for all proposal preparation costs</span></li>\n<li><span style=\"font-size: 10pt\">Proposals will be treated as confidential</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-size: 10pt; font-style: italic\">Qualified persons of Indigenous Ancestry will be given preference in accordance with s.16(1) of the Canadian Human Rights Act.</span></p>\n<p><span style=\"font-size: 10pt\">We thank all applicants for their interest in the project. We will only contact those selected for an interview.</span></p>\n<p><br><br></p>\n<p><span style=\"color: rgb(216, 17, 23); font-size: 14pt\">Deadline to Submit </span></p>\n<p><span style=\"font-size: 10pt; font-weight: bold\">July 1, 2026</span></p>",
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