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Office Assistant

5a88f18c F07d 4d2b A936 0788bd104c14 19000101 000001 · Greenfield, Orange, and Turners Falls, Greenfield, MA, US, Greenfield, MA · Deleted · $19–$24 / hour · ADP Workforce Now Recruiting

Job facts

FieldValue
Company5a88f18c F07d 4d2b A936 0788bd104c14 19000101 000001
TitleOffice Assistant
Normalized title-
Department / team-
LocationGreenfield, MA, United States
Work model-
Employment typeFull Time
Salary$19–$24 / hour
Statusdeleted
ATS providerADP Workforce Now Recruiting
Posted / first seen2026-05-26 / 2026-05-31
Changed / last seen2026-06-18 / 2026-06-16

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PageWhat it containsOpen
Company jobsActive postings from 5a88f18c F07d 4d2b A936 0788bd104c14 19000101 000001.Open
Company breakdownsRole, location, ATS, and work model facets for this company.Open
ATS provider jobsActive postings observed through ADP Workforce Now Recruiting.Open
Provider filtered searchThe same provider as a filtered job collection.Open
City jobsActive postings in Greenfield.Open
Lifecycle eventsOpen, update, close, and reopen events for this posting.Open
Original postingCanonical source or apply URL captured from the ATS.Open

Linked records

Company5a88f18c F07d 4d2b A936 0788bd104c14 19000101 000001
Sourcee66050a5-08d3-4989-b857-5059282dc972
ATS providerADP Workforce Now Recruiting

Description

JOB DESCRIPTION POSITION TITLE: Office Assistant POSITION SUMMARY: Provides office support to CHCFC clinical and administrative staff. REPORTS TO: Medical Operations Manager FLSA STATUS: Non-Exempt PRIMARY RESPONSIBILITIES: Responsible for scanning of medical records into the electronic medical record (EMR) system; to include records received from previous providers and specialists, as well as CHCFC New Patient registration packets. Ensures accuracy of scanning electronic records into correct patient charts and designated areas of electronic storage. Screens old records for pertinent historical information needed (i.e. dates of previous pap smears, mammograms, colonoscopies, surgeries, etc.) and documents information in designated EMR fields. Processes fax requests, including sending correspondence on behalf of CHCFC clinical teams, referrals, and responding to medical record requests. Distributes incoming faxes. Maintains postage machine and manages incoming/outgoing mail. Maintains the after-hours calls portal, to include: retrieval of both non-urgent phone messages and nurse triage notes, dissemination of messages to appropriate staff for follow-up action. Provides general clerical support to reception teams, including assisting with scanning of registration updates and other office tasks as assigned. Prepares patient letters from available templates. Other special projects to support administrative and clinical staff, as assigned. REQUIRED SKILLS, EDUCATION & EXPERIENCE: Medical or dental office experience or background preferred. Knowledge of office operations and basic computer operations required. Strong commitment to CHCFC Mission. Strong interpersonal and communication skills. Ability to work with a diverse population and sensitivity to low-income populations. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to stand, walk, sit, use the hands to finger, handle or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell. Must be able to lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus. WORKING CONDITIONS: While performing the required duties of this job, the employee is exposed to weather conditions prevalent when traveling between Health Center locations where medical care is provided. This position performs tasks that involve exposure to blood, body fluids or tissues. This job description is subject to review in the light of changing circumstances and is not intended to be rigid and inflexible but should be regarded as providing guidelines within which the employee works. Performs other duties as assigned.

Full job record

Job ID768d1c1582e4ba76c0ba01b48f1267249913864a
Org ID6eff4983-a976-4758-a323-30d6fb60010b
Source IDe66050a5-08d3-4989-b857-5059282dc972
Board IDe66050a5-08d3-4989-b857-5059282dc972
Provideradp_workforcenow
Provider Job Key545248
TitleOffice Assistant
Normalized Title—
Statusdeleted
Activeno
Location TextGreenfield, Orange, and Turners Falls, Greenfield, MA, US, Greenfield, MA
Department—
Team—
Employment Typefull_time
Workplace Type—
Remote Policy—
CountryUnited States
RegionMA
CityGreenfield
Salary Raw19 To 24 (USD) Hourly
Salary Min19
Salary Max24
Salary CurrencyUSD
Salary Periodhour
Source URLhttps://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=5a88f18c-f07d-4d2b-a936-0788bd104c14&ccId=19000101_000001&lang=en_US&type=JS&jobId=545248&jwId=9201201102302_1
Apply URLhttps://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=5a88f18c-f07d-4d2b-a936-0788bd104c14&ccId=19000101_000001&lang=en_US&type=JS&jobId=545248&jwId=9201201102302_1
First Seen At2026-05-31 18:58:52Z
Last Seen At2026-06-16 13:33:14Z
Last Checked At2026-06-18 13:50:14Z
Last Changed At2026-06-18 13:50:14Z
Inactive At2026-06-18 13:50:14Z
Source Posted At2026-05-26 15:28:00Z
Source Updated At—
Raw Payload Uris3://job-postings-prod-raw-590183727216/raw/provider=adp_workforcenow/board=5a88f18c-f07d-4d2b-a936-0788bd104c14|19000101_000001/date=2026-06-16/2026-06-16T13-33-13-534Z-d2a46f1d4be0d23cb1981f14f3d3ad9bceaa6c94a84271d39890cdc24a430ca9.json
Event Fields
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Parsed Structured
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Extensions
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Native Structured
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    "requisitionDescription": "<div><div><p><br></p><table border=\"1\" cellpadding=\"0\" cellspacing=\"0\" id=\"isPasted\" style=\"width:491.4pt;border-collapse:collapse;border:none;\" width=\"655\"><tbody><tr><td colspan=\"2\" style=\"width: 100%; border: 1pt solid windowtext; padding: 0in 5.4pt; vertical-align: top;\" valign=\"top\"><p style='margin-right:-.5in;margin-left:0in;font-size:16px;font-family:\"Times New Roman\",\"serif\";margin:0in;margin-bottom:6.0pt;margin-top:6.0pt;text-align:center;'><strong>JOB DESCRIPTION</strong></p></td></tr><tr><td style=\"width: 30.3817%; border-color: currentcolor windowtext windowtext; border-style: none solid solid; border-width: medium 1pt 1pt; border-image: none; padding: 0in 5.4pt; vertical-align: top;\" valign=\"top\"><p style='margin-right:-.5in;margin-left:0in;font-size:16px;font-family:\"Times New Roman\",\"serif\";margin:0in;margin-bottom:  6.0pt;margin-top:6.0pt;'><strong>POSITION TITLE:</strong></p></td><td style=\"width: 69.6183%; border-color: currentcolor windowtext windowtext currentcolor; border-style: none solid solid none; border-width: medium 1pt 1pt medium; padding: 0in 5.4pt; vertical-align: top;\" valign=\"top\"><p style='margin-right:-.5in;margin-left:0in;font-size:16px;font-family:\"Times New Roman\",\"serif\";margin:0in;margin-bottom:  6.0pt;margin-top:6.0pt;'>Office Assistant</p></td></tr><tr><td style=\"width: 30.3817%; border-color: currentcolor windowtext windowtext; border-style: none solid solid; border-width: medium 1pt 1pt; border-image: none; padding: 0in 5.4pt; vertical-align: top;\" valign=\"top\"><p style='margin-right:-.5in;margin-left:0in;font-size:16px;font-family:\"Times New Roman\",\"serif\";margin:0in;margin-bottom:  6.0pt;margin-top:6.0pt;'><strong>POSITION SUMMARY:</strong></p></td><td style=\"width: 69.6183%; border-color: currentcolor windowtext windowtext currentcolor; border-style: none solid solid none; border-width: medium 1pt 1pt medium; padding: 0in 5.4pt; vertical-align: top;\" valign=\"top\"><p style='margin-right:0in;margin-left:0in;font-size:16px;font-family:\"Times New Roman\",\"serif\";margin:0in;margin-bottom:  6.0pt;margin-top:6.0pt;'><span style=\"color:black;\">Provides office support to CHCFC clinical and administrative staff.</span></p></td></tr><tr><td style=\"width: 30.3817%; border-color: currentcolor windowtext windowtext; border-style: none solid solid; border-width: medium 1pt 1pt; border-image: none; padding: 0in 5.4pt; vertical-align: top;\" valign=\"top\"><p style='margin-right:-.5in;margin-left:0in;font-size:16px;font-family:\"Times New Roman\",\"serif\";margin:0in;margin-bottom:  6.0pt;margin-top:6.0pt;'><strong>REPORTS TO:</strong></p></td><td style=\"width: 69.6183%; border-color: currentcolor windowtext windowtext currentcolor; border-style: none solid solid none; border-width: medium 1pt 1pt medium; padding: 0in 5.4pt; vertical-align: top;\" valign=\"top\"><p style='margin-right:0in;margin-left:0in;font-size:16px;font-family:\"Times New Roman\",\"serif\";margin:0in;margin-bottom:  6.0pt;margin-top:6.0pt;'>Medical Operations Manager</p></td></tr><tr><td style=\"width: 30.3817%; border-color: currentcolor windowtext windowtext; border-style: none solid solid; border-width: medium 1pt 1pt; border-image: none; padding: 0in 5.4pt; vertical-align: top;\" valign=\"top\"><p style='margin-right:-.5in;margin-left:0in;font-size:16px;font-family:\"Times New Roman\",\"serif\";margin:0in;margin-bottom:  6.0pt;margin-top:6.0pt;'><strong>FLSA STATUS:</strong></p></td><td style=\"width: 69.6183%; border-color: currentcolor windowtext windowtext currentcolor; border-style: none solid solid none; border-width: medium 1pt 1pt medium; padding: 0in 5.4pt; vertical-align: top;\" valign=\"top\"><p style='margin-right:0in;margin-left:0in;font-size:16px;font-family:\"Times New Roman\",\"serif\";margin:0in;margin-bottom:  6.0pt;margin-top:6.0pt;'>Non-Exempt</p></td></tr></tbody></table><p style='margin-right:-.5in;margin-left:0in;font-size:16px;font-family:\"Times New Roman\",\"serif\";margin:0in;margin-bottom:.0001pt;'>&nbsp;</p><p style='margin-right:-.5in;margin-left:0in;font-size:16px;font-family:\"Times New Roman\",\"serif\";margin:0in;margin-bottom:.0001pt;'><strong>PRIMARY RESPONSIBILITIES:</strong></p><p style='margin-right:-.5in;margin-left:0in;font-size:16px;font-family:\"Times New Roman\",\"serif\";margin:0in;margin-bottom:.0001pt;'><strong>&nbsp;</strong></p><ol start=\"1\" style=\"margin-bottom:0in;margin-top:0in;\" type=\"1\"><li style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",\"serif\";margin-right:-.5in;'>Responsible for scanning<strong>&nbsp;</strong>of medical records into the electronic medical record (EMR) system; to include records received from previous providers and specialists, as well as CHCFC New Patient registration packets.</li></ol><p style='margin-right:-.5in;margin-left:.5in;font-size:16px;font-family:\"Times New Roman\",\"serif\";margin:0in;margin-bottom:.0001pt;margin-top:0in;'>&nbsp;</p><ol start=\"2\" style=\"margin-bottom:0in;margin-top:0in;\" type=\"1\"><li style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",\"serif\";margin-right:-.5in;'>Ensures accuracy of scanning electronic records into correct patient charts and designated areas of electronic storage.</li></ol><p style='margin-right:-.5in;margin-left:.5in;font-size:16px;font-family:\"Times New Roman\",\"serif\";margin:0in;margin-bottom:.0001pt;margin-top:0in;'>&nbsp;</p><ol start=\"3\" style=\"margin-bottom:0in;margin-top:0in;\" type=\"1\"><li style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",\"serif\";margin-right:-.5in;'>Screens old records for pertinent historical information needed (i.e. dates of previous pap smears, mammograms, colonoscopies, surgeries, etc.) and documents information in designated EMR fields.</li></ol><p style='margin-right:-.5in;margin-left:.5in;font-size:16px;font-family:\"Times New Roman\",\"serif\";margin:0in;margin-bottom:.0001pt;margin-top:0in;'>&nbsp;</p><ol start=\"4\" style=\"margin-bottom:0in;margin-top:0in;\" type=\"1\"><li style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",\"serif\";margin-right:-.5in;'>Processes<strong>&nbsp;</strong>fax requests, including sending correspondence on behalf of CHCFC clinical teams, referrals, and responding to medical record requests. Distributes incoming faxes.</li></ol><p style='margin-right:-.5in;margin-left:.5in;font-size:16px;font-family:\"Times New Roman\",\"serif\";margin:0in;margin-bottom:.0001pt;margin-top:0in;'>&nbsp;</p><ol start=\"5\" style=\"margin-bottom:0in;margin-top:0in;\" type=\"1\"><li style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",\"serif\";margin-right:-.5in;'>Maintains postage machine and manages incoming/outgoing mail.</li></ol><p style='margin-right:-.5in;margin-left:.5in;font-size:16px;font-family:\"Times New Roman\",\"serif\";margin:0in;margin-bottom:.0001pt;margin-top:0in;'>&nbsp;</p><ol start=\"6\" style=\"margin-bottom:0in;margin-top:0in;\" type=\"1\"><li style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",\"serif\";margin-right:-.5in;'>Maintains the after-hours calls portal, to include: retrieval of both non-urgent phone messages and nurse triage notes, dissemination of messages to appropriate staff for follow-up action.</li></ol><p style='margin-right:-.5in;margin-left:0in;font-size:16px;font-family:\"Times New Roman\",\"serif\";margin:0in;margin-bottom:.0001pt;'>&nbsp;</p><ol start=\"7\" style=\"margin-bottom:0in;margin-top:0in;\" type=\"1\"><li style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",\"serif\";margin-right:-.5in;'>Provides general clerical support to reception teams, including assisting with scanning of registration updates and other office tasks as assigned.</li></ol><p style='margin-right:-.5in;margin-left:.5in;font-size:16px;font-family:\"Times New Roman\",\"serif\";margin:0in;margin-bottom:.0001pt;margin-top:0in;'>&nbsp;</p><ol start=\"8\" style=\"margin-bottom:0in;margin-top:0in;\" type=\"1\"><li style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",\"serif\";margin-right:-.5in;'>Prepares patient letters from available templates.</li></ol><p style='margin-right:0in;margin-left:.5in;font-size:16px;font-family:\"Times New Roman\",\"serif\";margin-top:0in;margin-bottom:.0001pt;'>&nbsp;</p><ol start=\"9\" style=\"margin-bottom:0in;margin-top:0in;\" type=\"1\"><li style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",\"serif\";margin-right:-.5in;'>Other special projects to support administrative and clinical staff, as assigned.</li></ol><p style='margin-right:-.5in;margin-left:0in;font-size:16px;font-family:\"Times New Roman\",\"serif\";margin:0in;margin-bottom:.0001pt;'>&nbsp;</p><p style='margin-right:-.5in;margin-left:0in;font-size:16px;font-family:\"Times New Roman\",\"serif\";margin:0in;margin-bottom:.0001pt;'><strong>&nbsp;</strong></p><p style='margin-right:0in;margin-left:0in;font-size:16px;font-family:\"Times New Roman\",\"serif\";margin:0in;margin-bottom:.0001pt;'><strong>REQUIRED SKILLS, EDUCATION &amp; EXPERIENCE:&nbsp;</strong></p><p style='margin-right:-.5in;margin-left:1.0in;font-size:16px;font-family:\"Times New Roman\",\"serif\";margin:0in;margin-bottom:.0001pt;margin-top:0in;text-indent:-1.0in;'>&nbsp;</p><p style='margin-right:0in;margin-left:0in;font-size:16px;font-family:\"Times New Roman\",\"serif\";margin:0in;margin-bottom:.0001pt;'>Medical or dental office experience or background preferred.</p><p style='margin-right:0in;margin-left:0in;font-size:16px;font-family:\"Times New Roman\",\"serif\";margin:0in;margin-bottom:.0001pt;'>Knowledge of office operations and basic computer operations required.</p><p style='margin-right:-.5in;margin-left:1.0in;font-size:16px;font-family:\"Times New Roman\",\"serif\";margin:0in;margin-bottom:.0001pt;margin-top:0in;text-indent:-1.0in;'>&nbsp;</p><p style='margin-right:-.5in;margin-left:1.0in;font-size:16px;font-family:\"Times New Roman\",\"serif\";margin:0in;margin-bottom:.0001pt;margin-top:0in;text-indent:-1.0in;'>Strong commitment to CHCFC Mission. Strong interpersonal and communication skills.</p><p style='margin-right:-.5in;margin-left:1.0in;font-size:16px;font-family:\"Times New Roman\",\"serif\";margin:0in;margin-bottom:.0001pt;margin-top:0in;text-indent:-1.0in;'>Ability to work with a diverse population and sensitivity to low-income populations.</p><p style='margin-right:-.5in;margin-left:1.0in;font-size:16px;font-family:\"Times New Roman\",\"serif\";margin:0in;margin-bottom:.0001pt;margin-top:0in;text-indent:-1.0in;'>&nbsp;</p><p style='margin-right:-.5in;margin-left:1.0in;font-size:16px;font-family:\"Times New Roman\",\"serif\";margin:0in;margin-bottom:.0001pt;margin-top:0in;text-indent:-1.0in;'><strong>PHYSICAL DEMANDS: &nbsp;</strong></p><p style='margin-right:0in;margin-left:0in;font-size:16px;font-family:\"Times New Roman\",\"serif\";margin:0in;margin-bottom:.0001pt;'><strong>&nbsp;</strong></p><p style='margin-right:0in;margin-left:0in;font-size:16px;font-family:\"Times New Roman\",\"serif\";margin:0in;margin-bottom:.0001pt;'>The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. &nbsp;Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. &nbsp;While performing the duties of this job, the employee is required to stand, walk, sit, use the hands to finger, handle or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell. &nbsp;Must be able to lift and/or move up to 25 pounds. &nbsp;Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.</p><p style='margin-right:0in;margin-left:0in;font-size:16px;font-family:\"Times New Roman\",\"serif\";margin:0in;margin-bottom:.0001pt;'>&nbsp;</p><p style='margin-right:0in;margin-left:0in;font-size:16px;font-family:\"Times New Roman\",\"serif\";margin:0in;margin-bottom:.0001pt;'><strong>&nbsp;</strong></p><p style='margin-right:0in;margin-left:0in;font-size:16px;font-family:\"Times New Roman\",\"serif\";margin:0in;margin-bottom:.0001pt;'><strong>WORKING CONDITIONS:</strong>&nbsp;</p><p style='margin-right:0in;margin-left:0in;font-size:16px;font-family:\"Times New Roman\",\"serif\";margin:0in;margin-bottom:.0001pt;'>&nbsp;</p><p style='margin-right:0in;margin-left:0in;font-size:16px;font-family:\"Times New Roman\",\"serif\";margin:0in;margin-bottom:.0001pt;'>While performing the required duties of this job, the employee is exposed to weather conditions prevalent when traveling between Health Center locations where medical care is provided. &nbsp;This position performs tasks that involve exposure to blood, body fluids or tissues.</p><p style='margin-right:0in;margin-left:0in;font-size:16px;font-family:\"Times New Roman\",\"serif\";margin:0in;margin-bottom:.0001pt;'>&nbsp;</p><p style='margin-right:0in;margin-left:0in;font-size:16px;font-family:\"Times New Roman\",\"serif\";margin:0in;margin-bottom:.0001pt;'>This job description is subject to review in the light of changing circumstances and is not intended to be rigid and inflexible but should be regarded as providing guidelines within which the employee works. Performs other duties as assigned.</p><p><br></p></div></div>\n",
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}
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