Senior Administrative Coordinator – Industry Events & Partnerships

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    "title": "Senior Administrative Coordinator – Industry Events & Partnerships",
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    "datePosted": "2024-06-06T08:26:30.246Z",
    "description": "<h2>Overview</h2>\n<p><strong>About Suffolk  </strong></p>\n<p> </p>\n<p>Suffolk is a national enterprise that builds, innovates, and invests. We provide value across the entire project lifecycle through our core construction management services and complementary business lines in real estate investment, design, self-perform construction, and technology start-up investment (Suffolk Technologies). By integrating data, artificial intelligence, and advanced technology through our Seamless Platform, we connect design, construction, and operations to deliver smarter, more predictable results and redefine how America builds. </p>\n<p> </p>\n<p>Suffolk – America’s Contractor – is a national company with more than $9 billion in annual revenue, 3,000 employees, and 17 offices, including Boston (headquarters), New York City, Miami, West Palm Beach, Tampa, Estero, Dallas, Los Angeles, San Francisco, San Diego, Las Vegas, Herndon, U.S. Virgin Islands, and other key markets. Suffolk manages some of the most complex and transformative projects in the country, serving clients across healthcare, life sciences, education, gaming, aviation, transportation, government, mission critical, and commercial sectors. Suffolk is privately held and is led by founder, chairman and CEO John Fish. Suffolk is ranked #8 on ENR’s list of “Top CM-at-Risk Contractors.” For more information, visit www.suffolk.com and follow Suffolk on Facebook, Twitter, LinkedIn, YouTube, and Instagram. </p>\n<p> </p>\n<p>At Suffolk, we believe that our total rewards program should offer you and your family the support you need when it matters most. That’s why we have created a program that provides employees with access to a wide variety of options that can be personalized to support you and your loved ones physically, emotionally, and financially. </p>\n<p> </p>\n<p>Benefits include, competitive salaries, auto allowances and gas cards for certain roles, access to market leading medical and emotional and mental health benefits, dental, and vision insurance plans, virtual care options for physical therapy and primary care, generous paid time off, 401k plan with employer match and access to expert financial resources, company paid and voluntary life insurance, tax deferred savings accounts, 10 backup daycare days each year, short- and long-term disability, commuter benefits and more.  For more information, click here. </p>\n<p> </p>\n<p><strong>About the Role</strong> </p>\n<p>The Associate, Industry Engagement provides day-to-day support to the Director, Industry Engagement, keeping the operational backbone of Suffolk's association memberships, sponsorships, conference strategy, and external relationship activities running with precision. This individual is a self-starter with sharp attention to detail who takes initiative, anticipates needs, and ensures complex logistics are executed seamlessly — enabling the Director and senior leadership to focus on high-impact relationship building and strategic priorities. </p>\n<p><strong>Responsibilities</strong> </p>\n<ul>\n <li>Coordinate logistics for industry conferences, association events, speaking engagements, board meetings, and sponsorship activations — from pre-event planning through post-event follow-up and reporting </li>\n</ul>\n<ul>\n <li>Manage the calendar of association memberships, renewals, dues payments, and sponsorship deliverables, ensuring no deadline is missed </li>\n</ul>\n<ul>\n <li>Track and organize executive commitments to boards, committees, and working groups; prepare briefing materials, agendas, and meeting summaries ahead of and following key engagements </li>\n</ul>\n<ul>\n <li>Support coordination of Suffolk leaders and subject matter experts for panels, industry appearances, and external engagements, including scheduling, travel logistics, and preparation materials </li>\n</ul>\n<ul>\n <li>Maintain organized systems for tracking ROI metrics, engagement activity, and key contacts across association and partner relationships, including managing data in CRM platforms </li>\n</ul>\n<ul>\n <li>Assist with cross-functional coordination across Business Development, Marketing, Government Affairs, and Community Relations as it relates to industry engagement initiatives </li>\n</ul>\n<ul>\n <li>Conduct research on new associations, industry events, and strategic partnership opportunities for the Director's review </li>\n</ul>\n<ul>\n <li>Perform general administrative functions including scheduling, expense reporting, invoice processing, and file management in support of the team </li>\n</ul>\n<p> </p>\n<p><strong>Qualifications</strong> </p>\n<ul>\n <li>3–5 years of experience in an administrative, event coordination, corporate affairs, external affairs, or related role </li>\n</ul>\n<ul>\n <li>Exceptionally organized and detail-oriented, with the ability to manage multiple workstreams and shifting priorities simultaneously </li>\n</ul>\n<ul>\n <li>Proactive and self-directed — someone who identifies what needs to be done and acts without being asked </li>\n</ul>\n<ul>\n <li>Strong written and verbal communication skills; comfortable drafting professional correspondence, briefing materials, and presentations </li>\n</ul>\n<ul>\n <li>Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); experience with CRM platforms or association management systems a plus </li>\n</ul>\n<ul>\n <li>Collaborative team player who also thrives working independently </li>\n</ul>\n<ul>\n <li>Flexibility and sound judgment in a fast-paced, high-visibility environment </li>\n</ul>\n<ul>\n <li>Willingness to travel domestically to support conferences and industry events as needed </li>\n</ul>\n<ul>\n <li>Candidate must possess Suffolk's Core Values: Passion, Integrity, Hard Work, Professionalism, and Caring </li>\n</ul>\n<h2>Responsibilities</h2>\n<ul>\n <li>Coordinate logistics for industry conferences, association events, speaking engagements, board meetings, and sponsorship activations — from pre-event planning through post-event follow-up and reporting </li>\n</ul>\n<ul>\n <li>Manage the calendar of association memberships, renewals, dues payments, and sponsorship deliverables, ensuring no deadline is missed </li>\n</ul>\n<ul>\n <li>Track and organize executive commitments to boards, committees, and working groups; prepare briefing materials, agendas, and meeting summaries ahead of and following key engagements </li>\n</ul>\n<ul>\n <li>Support coordination of Suffolk leaders and subject matter experts for panels, industry appearances, and external engagements, including scheduling, travel logistics, and preparation materials </li>\n</ul>\n<ul>\n <li>Maintain organized systems for tracking ROI metrics, engagement activity, and key contacts across association and partner relationships, including managing data in CRM platforms </li>\n</ul>\n<ul>\n <li>Assist with cross-functional coordination across Business Development, Marketing, Government Affairs, and Community Relations as it relates to industry engagement initiatives </li>\n</ul>\n<ul>\n <li>Conduct research on new associations, industry events, and strategic partnership opportunities for the Director's review </li>\n</ul>\n<ul>\n <li>Perform general administrative functions including scheduling, expense reporting, invoice processing, and file management in support of the team </li>\n</ul>\n<h2>Qualifications</h2>\n<ul>\n <li>3–5 years of experience in an administrative, event coordination, corporate affairs, external affairs, or related role </li>\n</ul>\n<ul>\n <li>Exceptionally organized and detail-oriented, with the ability to manage multiple workstreams and shifting priorities simultaneously </li>\n</ul>\n<ul>\n <li>Proactive and self-directed — someone who identifies what needs to be done and acts without being asked </li>\n</ul>\n<ul>\n <li>Strong written and verbal communication skills; comfortable drafting professional correspondence, briefing materials, and presentations </li>\n</ul>\n<ul>\n <li>Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); experience with CRM platforms or association management systems a plus </li>\n</ul>\n<ul>\n <li>Collaborative team player who also thrives working independently </li>\n</ul>\n<ul>\n <li>Flexibility and sound judgment in a fast-paced, high-visibility environment </li>\n</ul>\n<ul>\n <li>Willingness to travel domestically to support conferences and industry events as needed </li>\n</ul>\n<ul>\n <li>Candidate must possess Suffolk's Core Values: Passion, Integrity, Hard Work, Professionalism, and Caring </li>\n</ul>\n<h2>Working Conditions</h2>\n<p>While performing the duties of this job, the employee is regularly required to sit for long periods of time; talk or hear; perform fine motor, hand and finger skills in the use of a keyboard, telephone, or writing. The employee is frequently required to stands; walk; and reach with arms and/or hands. Specific vision abilities include close vision, distance vision, depth perception and the ability to adjust focus. The employee will spend their time in an office environment with a quiet to moderate noise level. Job site walking.</p>\n<h2>EEO Statement</h2>\n<p>Suffolk provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, pregnancy or maternity, national origin, citizenship, genetic information, disability, protected veteran, gender identity, age or any other status protected by law.  This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment.  Suffolk will not tolerate any unlawful discrimination toward, or harassment of, applicants or employees by anyone at Suffolk, or anyone working on behalf of Suffolk.</p>\n<h2>Compensation Information</h2>\n<p> The expected salary range for this position (Associate, Industry Engagement ) in US-MA-Boston is between $68,000 and $92,000 USD.  This represents the typical salary range for this position and is just one component of Suffolk’s total compensation package.  Actual salaries may be based on several factors including, but not limited to, skill set, experience, education and other qualifications.  Suffolk offers a comprehensive benefits package as part of its overall compensation strategy.  Salary ranges may differ by geography and are reviewed regularly to reflect market trends.</p>",
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