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Executive Administration Assistant

4e069abf A30e 481f 8351 353a1a775c71 19000101 000001 · Muncie, IN, US, Muncie, IN · Active · ADP Workforce Now Recruiting

Job facts

FieldValue
Company4e069abf A30e 481f 8351 353a1a775c71 19000101 000001
TitleExecutive Administration Assistant
Normalized title-
Department / team-
LocationMuncie, IN, United States
Work model-
Employment typeFull Time
Salary-
Statusactive
ATS providerADP Workforce Now Recruiting
Posted / first seen2026-06-15 / 2026-06-16
Changed / last seen2026-06-19 / 2026-06-19

Related slices

PageWhat it containsOpen
Company jobsActive postings from 4e069abf A30e 481f 8351 353a1a775c71 19000101 000001.Open
Company breakdownsRole, location, ATS, and work model facets for this company.Open
ATS provider jobsActive postings observed through ADP Workforce Now Recruiting.Open
Provider filtered searchThe same provider as a filtered job collection.Open
City jobsActive postings in Muncie.Open
Lifecycle eventsOpen, update, close, and reopen events for this posting.Open
Original postingCanonical source or apply URL captured from the ATS.Open

Linked records

Company4e069abf A30e 481f 8351 353a1a775c71 19000101 000001
Sourceab35b697-60a0-4b92-a682-afada6cec140
ATS providerADP Workforce Now Recruiting

Description

Applications are now being accepted. The anticipated start date for this position is August 2026. Reports To: President/CEO FLSA Status: Non-Exempt Position Summary The Executive Administrative Assistant provides high-level administrative and operational support to the President/CEO and senior leadership team. This role is responsible for managing executive communications, coordinating board and leadership activities, supporting organizational initiatives, and ensuring efficient day-to-day operations aligned with the YMCA’s mission, vision, and values. Key Responsibilities Executive & Calendar Management - Manage and prioritize the CEO’s calendar, including internal and external meetings - Coordinate executive leadership meetings, donor meetings, and community engagements - Track and schedule recurring meetings (board, cabinet, leadership team, committees) - Maintain contact lists and key stakeholder information Board & Governance Support - Prepare and distribute Board of Directors packets and agendas - Record and maintain accurate board and committee meeting minutes - Coordinate board communications, including birthdays, recognition, and gifts - Maintain board roster, terms, and compliance documentation (e.g., COI forms) - Support board chair and CEO with agenda planning and follow-up Communication & Relationship Management - Manage executive correspondence, including emails, letters, and donor communications - Serve as a liaison with community leaders, donors, volunteers, and staff - Draft and proofread reports, presentations, and organizational communications - Ensure timely and professional communication across stakeholders Event & Project Coordination - Plan and support key YMCA events such as Annual Campaign Kickoff and Good Friday Breakfast - Coordinate logistics including venue, registration, materials, and volunteers - Assist with special projects and organizational initiatives Travel & Logistics Management - Coordinate travel arrangements (flights, hotels, rental cars, registrations) - Manage itineraries and related logistics for executives and leadership - Arrange meeting spaces, catering, and supplies as needed Administrative & Document Support - Prepare, edit, and proofread reports, policies, procedures, and presentations - Maintain organized filing systems (digital and physical) - Track and document volunteer hours and internal records - Support grant documentation and reporting as needed Financial & Committee Support - Provide administrative support to internal committees (e.g., C-Fund) - Track and assist with committee documentation and communication - Ensure adherence to YMCA financial and administrative policies Qualifications - Bachelor’s degree preferred or equivalent experience - 3–5 years of administrative or executive support experience preferred - Strong proficiency in Microsoft Office and business systems - Excellent written and verbal communication skills - High level of confidentiality and professionalism - Valid driver’s license and ability to travel as needed Physical Requirements - Ability to sit, stand, and walk for extended periods - Occasional lifting up to 25 lbs - Frequent communication (in-person and phone) - Work primarily in an office environment within an active YMCA setting Mission Advancement Values - Accepts and demonstrates the Y’s values Community - Demonstrates a desire to serve others and fulfill community needs Volunteerism - Recruits volunteers and builds effective, supportive working relationships with them Philanthropy - Supports fund-raising Collaboration Inclusion - Works effectively with people of different backgrounds, abilities, opinions, and perceptions Relationships - Builds rapport and relates well to others Influence - Seeks first to understand the other person’s point of view and remains calm in challenging situations Communication – Listens for understanding and meaning; speaks and writes effectively Developing Others - Takes initiative to assist in developing others Operational Effectiveness Decision Making - Makes sound judgments, and transfers learning from one situation to another Innovation – new approaches and discovers ideas to create a better member experience Project Management - Embraces and establishes goals, clarifies tasks, plans work and actively participates in meetings Finance - Follows budgeting policies and procedures and reports all financial irregularities immediately Quality Results - Strives to meet or exceed goals and deliver a high-value experience for members Personal Growth Self-Development - Pursues self-development that enhances job performance Change Capacity - Demonstrates an openness to change and seeks opportunities in the change process Emotional Maturity - Accurately assesses personal feelings, strengths and limitations and how they impact relationships Functional Expertise - Has functional and technical knowledge and skills required to perform well; uses best practices and demonstrates up-to-date knowledge and skills in technology

Full job record

Job ID755ce697d818cc4123257a6a70846d57f0f00da5
Org ID592961e0-b257-473a-821b-eacb31f3467d
Source IDab35b697-60a0-4b92-a682-afada6cec140
Board IDab35b697-60a0-4b92-a682-afada6cec140
Provideradp_workforcenow
Provider Job Key612245
TitleExecutive Administration Assistant
Normalized Title—
Statusactive
Activeyes
Location TextMuncie, IN, US, Muncie, IN
Department—
Team—
Employment Typefull_time
Workplace Type—
Remote Policy—
CountryUnited States
RegionIN
CityMuncie
Salary Raw—
Salary Min—
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Salary Currency—
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Source URLhttps://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=4e069abf-a30e-481f-8351-353a1a775c71&ccId=19000101_000001&lang=en_US&type=JS&jobId=612245&jwId=9202228422446_1
Apply URLhttps://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=4e069abf-a30e-481f-8351-353a1a775c71&ccId=19000101_000001&lang=en_US&type=JS&jobId=612245&jwId=9202228422446_1
First Seen At2026-06-16 13:17:37Z
Last Seen At2026-06-19 13:34:47Z
Last Checked At2026-06-19 13:34:47Z
Last Changed At2026-06-19 13:34:47Z
Inactive At—
Source Posted At2026-06-15 18:05:00Z
Source Updated At—
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    "requisitionDescription": "<div><p style=\"margin-left:0in;\">Applications are now being accepted. The anticipated start date for this position is August 2026.</p><p style=\"margin-left:0in;\"><br></p><p style=\"margin-left:0in;\" data-pasted=\"true\">Reports To: President/CEO FLSA Status: Non-Exempt</p><p style=\"margin-left:0in;\"><strong>Position Summary</strong></p><p style=\"margin-left:0in;\">The Executive Administrative Assistant provides high-level administrative and operational support to the President/CEO and senior leadership team. This role is responsible for managing executive communications, coordinating board and leadership activities, supporting organizational initiatives, and ensuring efficient day-to-day operations aligned with the YMCA&rsquo;s mission, vision, and values.</p><p style=\"margin-left:0in;\"><strong><u>Key Responsibilities</u></strong></p><p style=\"margin-left:0in;\"><strong>Executive &amp; Calendar Management</strong></p><p style=\"margin-left:0in;\">- Manage and prioritize the CEO&rsquo;s calendar, including internal and external meetings</p><p style=\"margin-left:0in;\">- Coordinate executive leadership meetings, donor meetings, and community engagements</p><p style=\"margin-left:0in;\">- Track and schedule recurring meetings (board, cabinet, leadership team, committees)</p><p style=\"margin-left:0in;\">- Maintain contact lists and key stakeholder information</p><p style=\"margin-left:0in;\"><strong>Board &amp; Governance Support</strong></p><p style=\"margin-left:0in;\">- Prepare and distribute Board of Directors packets and agendas</p><p style=\"margin-left:0in;\">- Record and maintain accurate board and committee meeting minutes</p><p style=\"margin-left:0in;\">- Coordinate board communications, including birthdays, recognition, and gifts</p><p style=\"margin-left:0in;\">- Maintain board roster, terms, and compliance documentation (e.g., COI forms)</p><p style=\"margin-left:0in;\">- Support board chair and CEO with agenda planning and follow-up</p><p style=\"margin-left:0in;\"><strong>Communication &amp; Relationship Management</strong></p><p style=\"margin-left:0in;\">- Manage executive correspondence, including emails, letters, and donor communications</p><p style=\"margin-left:0in;\">- Serve as a liaison with community leaders, donors, volunteers, and staff</p><p style=\"margin-left:0in;\">- Draft and proofread reports, presentations, and organizational communications</p><p style=\"margin-left:0in;\">- Ensure timely and professional communication across stakeholders</p><p style=\"margin-left:0in;\"><strong>Event &amp; Project Coordination</strong></p><p style=\"margin-left:0in;\">- Plan and support key YMCA events such as Annual Campaign Kickoff and Good Friday Breakfast</p><p style=\"margin-left:0in;\">- Coordinate logistics including venue, registration, materials, and volunteers</p><p style=\"margin-left:0in;\">- Assist with special projects and organizational initiatives</p><p style=\"margin-left:0in;\"><strong>Travel &amp; Logistics Management</strong></p><p style=\"margin-left:0in;\">- Coordinate travel arrangements (flights, hotels, rental cars, registrations)</p><p style=\"margin-left:0in;\">- Manage itineraries and related logistics for executives and leadership</p><p style=\"margin-left:0in;\">- Arrange meeting spaces, catering, and supplies as needed</p><p style=\"margin-left:0in;\"><strong>Administrative &amp; Document Support</strong></p><p style=\"margin-left:0in;\">- Prepare, edit, and proofread reports, policies, procedures, and presentations</p><p style=\"margin-left:0in;\">- Maintain organized filing systems (digital and physical)</p><p style=\"margin-left:0in;\">- Track and document volunteer hours and internal records</p><p style=\"margin-left:0in;\">- Support grant documentation and reporting as needed</p><p style=\"margin-left:0in;\"><strong>Financial &amp; Committee Support</strong></p><p style=\"margin-left:0in;\">- Provide administrative support to internal committees (e.g., C-Fund)</p><p style=\"margin-left:0in;\">- Track and assist with committee documentation and communication</p><p style=\"margin-left:0in;\">- Ensure adherence to YMCA financial and administrative policies</p><p style=\"margin-left:0in;\"><strong>Qualifications</strong></p><p style=\"margin-left:0in;\">- Bachelor&rsquo;s degree preferred or equivalent experience</p><p style=\"margin-left:0in;\">- 3&ndash;5 years of administrative or executive support experience preferred</p><p style=\"margin-left:0in;\">- Strong proficiency in Microsoft Office and business systems</p><p style=\"margin-left:0in;\">- Excellent written and verbal communication skills</p><p style=\"margin-left:0in;\">- High level of confidentiality and professionalism</p><p style=\"margin-left:0in;\">- Valid driver&rsquo;s license and ability to travel as needed</p><p style=\"margin-left:0in;\"><strong>Physical Requirements</strong></p><p style=\"margin-left:0in;\">- Ability to sit, stand, and walk for extended periods</p><p style=\"margin-left:0in;\">- Occasional lifting up to 25 lbs</p><p style=\"margin-left:0in;\">- Frequent communication (in-person and phone)</p><p style=\"margin-left:0in;\">- Work primarily in an office environment within an active YMCA setting</p><p style=\"margin-left:0in;\"><strong>Mission Advancement</strong></p><p style=\"margin-left:0in;\"><em>Values</em> - Accepts and demonstrates the Y&rsquo;s values</p><p style=\"margin-left:0in;\"><em>Community&nbsp;</em>- Demonstrates a desire to serve others and fulfill community needs</p><p style=\"margin-left:0in;\"><em>Volunteerism -</em> Recruits volunteers and builds effective, supportive working relationships with them</p><p style=\"margin-left:0in;\"><em>Philanthropy</em> - Supports fund-raising</p><p style=\"margin-left:0in;\"><strong>Collaboration</strong></p><p style=\"margin-left:0in;\"><em>Inclusion -&nbsp;</em>Works effectively with people of different backgrounds, abilities, opinions, and perceptions&nbsp;</p><p style=\"margin-left:0in;\"><em>Relationships</em> - Builds rapport and relates well to others</p><p style=\"margin-left:0in;\"><em>Influence</em> - Seeks first to understand the other person&rsquo;s point of view and remains calm in challenging situations&nbsp;</p><p style=\"margin-left:0in;\"><em>Communication</em> &ndash; Listens for understanding and meaning; speaks and writes effectively</p><p style=\"margin-left:0in;\"><em>Developing Others</em> - Takes initiative to assist in developing others</p><p style=\"margin-left:0in;\"><strong>Operational Effectiveness</strong></p><p style=\"margin-left:0in;\"><em>Decision Making</em> - Makes sound judgments, and transfers learning from one situation to another</p><p style=\"margin-left:0in;\"><em>Innovation</em> &ndash; new approaches and discovers ideas to create a better member experience</p><p style=\"margin-left:0in;\"><em>Project Management</em> - Embraces and establishes goals, clarifies tasks, plans work and actively participates in meetings&nbsp;</p><p style=\"margin-left:0in;\"><em>Finance</em> - Follows budgeting policies and procedures and reports all financial irregularities immediately&nbsp;</p><p style=\"margin-left:0in;\"><em>Quality Results</em> - Strives to meet or exceed goals and deliver a high-value experience for members</p><p style=\"margin-left:0in;\"><strong>Personal Growth</strong></p><p style=\"margin-left:0in;\"><em>Self-Development</em> - Pursues self-development that enhances job performance</p><p style=\"margin-left:0in;\"><em>Change Capacity</em> - Demonstrates an openness to change and seeks opportunities in the change process&nbsp;</p><p style=\"margin-left:0in;\"><em>Emotional Maturity</em> - Accurately assesses personal feelings, strengths and limitations and how they impact relationships&nbsp;</p><p style=\"margin-left:0in;\"><em>Functional Expertise</em> - Has functional and technical knowledge and skills required to perform well; uses best practices and demonstrates up-to-date knowledge and skills in technology</p></div>\n",
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