Administrative Assistant

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  "source_hash": "91ae8200ab611b2bceb3be6128f9c7dc95dfbf6b6889316d0a8345c2d654d5ca",
  "last_changed_at": "2026-05-30T05:46:44.733Z",
  "active_status": "active"
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{
  "language": "en",
  "location": {
    "raw": "Baltimore, Maryland, 21218, United States",
    "city": "Baltimore",
    "region": null,
    "country": "United States",
    "is_remote": false,
    "confidence": 0.95
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  "salary_min": null,
  "inferred_at": "2026-06-06T10:27:38.556Z",
  "launch_scope": {
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    "location": {
      "raw": "Baltimore, Maryland, 21218, United States",
      "city": "Baltimore",
      "region": null,
      "country": "United States",
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      "confidence": 0.95
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    "countries": [
      "United States"
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  "remote_policy": null,
  "salary_period": null,
  "workplace_type": "on_site",
  "salary_currency": null
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{}

{
  "list_job": {
    "id": "43",
    "isRemote": null,
    "location": {
      "city": "Baltimore",
      "state": "Maryland"
    },
    "atsLocation": {
      "city": null,
      "state": null,
      "country": null,
      "province": null
    },
    "departmentId": "18553",
    "locationType": "0",
    "jobOpeningName": "Administrative Assistant",
    "departmentLabel": "OMHC/PRP",
    "employmentStatusLabel": "Part-Time"
  },
  "detail_errors": [],
  "detail_job_opening": {
    "location": {
      "city": "Baltimore",
      "state": "Maryland",
      "postalCode": "21218",
      "addressCountry": "United States"
    },
    "datePosted": "2026-01-19",
    "atsLocation": {
      "city": null,
      "state": null,
      "country": null,
      "countryId": null
    },
    "description": "<p><span style=\"color: rgb(255, 0, 0); font-weight: bold\">*DO NOT APPLY FOR THIS JOB IF YOU ARE NOT PROFICIENT IN EXCEL AND MICROSOFT OFFICE. THIS IS A MUST SKILL TO DO THIS JOB*</span></p>\n<p><br></p>\n<p><span style=\"font-weight: bold\">Full Job Description</span></p>\n<p><span>Caring Hands Behavioral health Center is an Outpatient Mental Health Clinic with PRP services. We are looking for an Administrative Assistant/Office Manager to join our team. Our starting salary will range based on experience. Our is office located in Baltimore City.</span></p>\n<p><br></p>\n<p><span style=\"font-weight: bold\">Position Summary:</span></p>\n<p><span>The Administrative Assistant of the OMHC is responsible for providing administrative support to ensure efficient operation of the office. Supports directors, managers and staff through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Familiar with a variety of the field's concepts, practices and procedures.</span></p>\n<p><br></p>\n<p><span style=\"font-weight: bold\">Position Responsibilities:</span></p>\n<ul>\n<li><span>Use persons-centered, customer service oriented, concierge services for the OMHC</span></li>\n</ul>\n<ul>\n<li><span>Handle sensitive information in a confidential, respectful manner</span></li>\n</ul>\n<ul>\n<li><span>Ability to work in a multi-disciplinary team</span></li>\n</ul>\n<ul>\n<li><span>Provides all administrative duties included but not limited to printing, copying, mailings, faxing, filing, phones, email, responding to requests, support to clients, ordering supplies, and other duties as assigned.</span></li>\n</ul>\n<ul>\n<li><span>Organize and schedule meetings and keep accurate record of meeting minutes</span></li>\n</ul>\n<ul>\n<li><span>Produce and distribute correspondence memos, letters, faxes and forms</span></li>\n</ul>\n<ul>\n<li><span>Assist in the preparation of regularly scheduled reports</span></li>\n</ul>\n<ul>\n<li><span>Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques</span></li>\n</ul>\n<ul>\n<li><span>Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies</span></li>\n</ul>\n<ul>\n<li><span>Contribute to team effort by accomplishing related results as needed</span></li>\n</ul>\n<ul>\n<li><span>Write letters and emails on behalf of other office staff</span></li>\n</ul>\n<ul>\n<li><span>Maintain computer and manual filing systems</span></li>\n</ul>\n<ul>\n<li><span>Develop and coordinate office procedures and resolve administrative problems</span></li>\n</ul>\n<p><span style=\"font-weight: bold\">The Office Manager will:</span></p>\n<ul>\n<li><span>Be responsible for opening and closing the clinic each day</span></li>\n</ul>\n<ul>\n<li><span>Serve as the first point of contact to welcome clients and staff to the clinic</span></li>\n</ul>\n<ul>\n<li><span>Conduct intake interviews and collect new client information for treatment referrals</span></li>\n</ul>\n<ul>\n<li><span>Ensure effective telephone and mail communications both internally and externally, responding to intake and other requests from current and potential client families and staff</span></li>\n</ul>\n<ul>\n<li><span>Ensure clinic is clean, safe, and presentable at all times</span></li>\n</ul>\n<ul>\n<li><span>Maintain client and office files</span></li>\n</ul>\n<ul>\n<li><span>Generate general correspondence for staff and client families</span></li>\n</ul>\n<ul>\n<li><span>Provide administrative support to the Chief Executive Officer and Clinical Director</span></li>\n</ul>\n<ul>\n<li><span>Schedule staff for client treatment sessions</span></li>\n</ul>\n<ul>\n<li><span>Serve as liaison to all outside vendors</span></li>\n</ul>\n<ul>\n<li><span>Perform or facilitate maintenance of office equipment, including cleaning, maintenance, and repairs</span></li>\n</ul>\n<ul>\n<li><span>Maintain inventory of office supplies, and order additional supplies as needed</span></li>\n</ul>\n<ul>\n<li><span>Maintain client and staff attendance records</span></li>\n</ul>\n<ul>\n<li><span>Submit billing for weekly client sessions</span></li>\n</ul>\n<ul>\n<li><span>Conduct benefit checks for potential clients</span></li>\n</ul>\n<ul>\n<li><span>Other duties as assigned</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-weight: bold\">Requirements:</span></p>\n<p>Education, training &amp; experience:</p>\n<ul>\n<li><span>High school diploma or equivalent required; Associates degree in office administration or related field preferred.</span></li>\n</ul>\n<ul>\n<li><span>2+ years experience as an Office Manager or Administrative Assistant required, healthcare environment preferred</span></li>\n</ul>\n<p><span style=\"font-weight: bold\">Knowledge of:</span></p>\n<ul>\n<li><span>Extensive knowledge of office management procedures</span></li>\n</ul>\n<ul>\n<li><span>Technology, including software applications in word processing and spreadsheets (MSWord, PowerPoint and Excel)</span></li>\n</ul>\n<p><span style=\"font-weight: bold\">Ability to:</span></p>\n<ul>\n<li><span>Communicate effectively in both oral and written form</span></li>\n</ul>\n<ul>\n<li><span>Perform general clerical duties including maintaining accurate client records and preparing clear and concise records</span></li>\n</ul>\n<ul>\n<li><span>Use a computer and behavioral software to prepare documents and maintain client records</span></li>\n</ul>\n<ul>\n<li><span>Follow guidance from senior-level staff to enhance own professional development</span></li>\n</ul>\n<ul>\n<li><span>Work with a diverse team of professionals and clients in a respectful manner</span></li>\n</ul>\n<ul>\n<li><span>Handle sensitive and confidential situations</span></li>\n</ul>\n<ul>\n<li><span>Juggle multiple competing tasks and demands</span></li>\n</ul>\n<ul>\n<li><span>Work independently</span></li>\n</ul>\n<ul>\n<li><span>Work effectively and collaboratively within a team</span></li>\n</ul>\n<p><span style=\"font-weight: bold\">Skills:</span></p>\n<ul>\n<li><span>Excellent organizational skills</span></li>\n</ul>\n<ul>\n<li><span>Excellent customer service skills</span></li>\n</ul>\n<ul>\n<li><span>Demonstrated poise, tact and diplomacy</span></li>\n</ul>\n<ul>\n<li><span>High level interpersonal skills in order to interact effectively with clients, families, and staff</span></li>\n</ul>\n<ul>\n<li><span>Strong attention to detail</span></li>\n</ul>\n<ul>\n<li><span>Effective time management skills</span></li>\n</ul>\n<p><span style=\"font-weight: bold\">Other requirements:</span></p>\n<ul>\n<li><span>Understanding and appreciation for children with special learning needs</span></li>\n</ul>\n<ul>\n<li><span>Track record of reliability and punctuality</span></li>\n</ul>\n<ul>\n<li><span>Successful completion of fingerprinting and criminal history background check</span></li>\n</ul>\n<ul>\n<li><span>Satisfactory reference checks</span></li>\n</ul>\n<ul>\n<li><span>Must pass tuberculosis test</span></li>\n</ul>\n<p><span style=\"font-weight: bold\">Qualifications:</span></p>\n<ul>\n<li><span>Demonstrated ability to work within diverse settings and populations</span></li>\n</ul>\n<ul>\n<li><span>Knowledge of office management systems and procedures</span></li>\n</ul>\n<ul>\n<li><span>Excellent time management skills and ability to multi-task and prioritize work</span></li>\n</ul>\n<ul>\n<li><span>Attention to detail and problem-solving skills</span></li>\n</ul>\n<ul>\n<li><span>Excellent written and verbal communication skills</span></li>\n</ul>\n<ul>\n<li><span>Strong organizational and planning skills</span></li>\n</ul>\n<ul>\n<li><span>Proficient in MS Office, Power point and Excel</span></li>\n</ul>\n<ul>\n<li><span>Experience in the field or in a related area. OMHC experience preferred.</span></li>\n</ul>\n<ul>\n<li><span>High school diploma or equivalent; college degree preferred</span></li>\n</ul>\n<p><span style=\"font-weight: bold\">Job Type: Full-time</span></p>\n<p><span>Pay: $17-$19/hr</span></p>\n<p><span>Schedule:</span></p>\n<ul>\n<li>Varies</li>\n<li><span>Monday to Friday</span></li>\n</ul>\n<p><span style=\"font-weight: bold\">Work Location:</span></p>\n<ul>\n<li><span>One location</span></li>\n</ul>\n<p><span style=\"font-weight: bold\">Work Remotely:</span></p>\n<ul>\n<li><span>No</span></li>\n</ul>\n<p><br><br></p>\n<p><span><span style=\"color: rgb(255, 0, 0); font-weight: bold\">*DO NOT APPLY FOR THIS JOB IF YOU ARE NOT PROFICIENT IN EXCEL AND MICROSOFT OFFICE. THIS IS A MUST SKILL TO DO THIS JOB*</span></span></p>",
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    "jobOpeningName": "Administrative Assistant",
    "departmentLabel": "OMHC/PRP",
    "jobOpeningStatus": "Open",
    "minimumExperience": "Mid-level",
    "jobOpeningShareUrl": "https://chbhc.bamboohr.com/careers/43",
    "employmentStatusLabel": "Part-Time"
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}