Office Assistant (Jamaica Family Care)

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    "city": "Jamaica",
    "region": "NY",
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    "datePosted": "2024-12-06T05:00:00.000Z",
    "description": "<h2>Responsibilities</h2>\n<ul>\n <li>Answers phones and take messages.</li>\n <li>Types home-studies.</li>\n <li>Performs typing and clerical needs for the DDS Department.</li>\n <li>Completes research for necessary information needed for the programs.</li>\n <li>Monitors office supplies and equipment and orders supplies as needed.</li>\n <li>Maintains accurate ledgers according to agency regulations on expenses and contributions for the programs.</li>\n <li>Checks all submitted documents and requests for accuracy and requirements prior to submitting to Social Services Administration for approval.</li>\n <li>Communicates to program staff when inaccuracies have been identified and monitors resubmission of such requests.</li>\n <li>Keeps records of all documents processed through the DDS Department.</li>\n <li>Prepares and submits all financial and statistical reports as requested by the Director of DDS.</li>\n <li>Submits program requests for approval to Social Services Administration.</li>\n <li>Attends all meetings relevant to fiscal matters as assigned by Director of DDS.</li>\n <li>Performs clerical functions for multiple programs, including data entry, filling, and distributing mail</li>\n <li>Establishes and maintains files and records according to agency and funding source regulations including staff time sheets.</li>\n <li>Gathers employee time sheets weekly, secures department head approval and remits to payroll.</li>\n <li>Attends meetings, Seminars and job fairs as assigned by the Director of DDS.</li>\n <li>Sweeps and mops to maintain a neat and organized environment in the DDS office.</li>\n <li>Monitors and follows up on maintenance work orders related to the DDS office.</li>\n <li>The essential functions for the job include, but are not limited to, the duties in the job description.</li>\n <li>Awareness of and sensitivity to cultural and socioeconomic characteristics of persons and population served. </li>\n</ul>\n<h2>Qualifications</h2>\n<ul>\n <li>Bilingual preferred, minimum Associate Degree, with 2 years business/administrative training or experience.</li>\n <li>Computer literate with knowledge of MS Word, Excel, PowerPoint, & Outlook. Accurate typing skills (Min. 40wpm)</li>\n <li>Pleasant telephone manner and attention to detail.</li>\n <li>Ability to work in a fast-paced environment while maintaining a positive demeaner.</li>\n <li>Excellent organizational, time management, and interpersonal skills.</li>\n <li>People with experience working in customer service.</li>\n <li>Has respect and consideration for the individuals being served.</li>\n</ul>",
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          "postalCode": "11432",
          "addressRegion": "NY",
          "streetAddress": "90-23 161 Street",
          "addressCountry": "US",
          "addressLocality": "Jamaica",
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    "validThrough": "2027-12-06T05:00:00.000Z",
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