Program Assistant NYU Sydney

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    "title": "Program Assistant NYU Sydney",
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    "datePosted": "2025-11-24T05:00:00.000Z",
    "description": "<h2>Position Summary</h2>\n<p>The Program Assistant, under the supervision of the Student Services Manager and/or Associate Director, provides administrative support across Operations, Student Services, and Academic Programs. The primary responsibility of the position is to provide broad support as part of a team whose mission is to ensure the effective delivery of a first-rate study abroad experience. The Assistant also ensures programmatic support consistent with the high standards that have established NYU as a global leader in international higher education. This is a full-time position based in Sydney, Australia. Approximate time allocations for each duty category are indicated below but may be adjusted as necessary.</p>\n<p> </p>\n<p><strong>Operations and Communications  (30%)</strong></p>\n<ul>\n <li>Maintain a high level of discretion and confidentiality</li>\n <li>Maintain office and merchandise inventories and assist with orders.</li>\n <li>Assist with invoice management, payment, record keeping and reconciliation including FAME and JEMS.</li>\n <li>Assist in updating visitor guides, student and faculty handbooks, and webpages</li>\n <li>Assist with alumni relations, including programming and events</li>\n <li>Search for and assist with possible grant applications</li>\n <li>Prepare weekly student and faculty newsletters</li>\n <li>Assist with photography and videography</li>\n <li>Develop NYU Sydney’s digital identity and curate communications projects </li>\n <li>Participate in special projects and other duties as needed</li>\n</ul>\n<p> </p>\n<p><strong>Student Life  (35%)</strong> </p>\n<ul>\n <li>Assist with student pre-arrival, arrival and departure tasks</li>\n <li>Assist with student life program planning and execution</li>\n <li>Assist in planning, implementation, and management of conferences, meetings and special events</li>\n <li>Support the Student Services Manager in conducting BASE meetings</li>\n <li>Generate work experience leads for students and provide ongoing support for partners and students throughout any agreements</li>\n <li>Curate semester-specific volunteering opportunities for students</li>\n <li>Provide support for student leaders, organisations and program committees</li>\n <li>Attend Intercultural Learning Committee meetings and staff/faculty meetings</li>\n <li>After hours and weekend event support as needed</li>\n</ul>\n<p> </p>\n<p><strong>Academics  (35%)</strong></p>\n<ul>\n <li>Set up and maintain academic course folders in Google Drive including assessment guidelines, course evaluations and syllabus documents.</li>\n <li>Accompany students on academic field trips</li>\n <li>Update CMS Website course inventory lists</li>\n <li>Monitor USYD course availability each semester</li>\n <li>Plan, book and track assignments, guest speakers, and field trips</li>\n <li>Identify required texts from syllabus documents and assist with sourcing</li>\n <li>Assist and communicate with faculty for course needs</li>\n <li>Assist with NYU local exchange info sessions and advertising</li>\n <li>Assist with supervising exams and implement accommodations for students who have registered with NYU Moses Center for Student Accessibility</li>\n <li>Help with NYU’s student information systems, Learning Management System and others as needed.</li>\n</ul>\n<h2>Qualifications</h2>\n<p><strong>Job Requirements</strong></p>\n<ul>\n <li>Must possess legal entitlement to live and work in Australia</li>\n <li>Must possess or be pursuing a Bachelor’s degree in a related field (e.g. Education, International Affairs) or equivalent </li>\n</ul>\n<p> <strong>Skills & Preferences</strong></p>\n<ul>\n <li>Experience in an office administration role</li>\n <li>Ability and strong desire to work in a highly collaborative team</li>\n <li>Ability to learn and excel in a broad range of duties and responsibilities </li>\n <li>Solid organizational and administrative skills, with a proven ability to prioritize projects</li>\n <li>Excellent intercultural and interpersonal communication skills</li>\n <li>Attention to detail</li>\n <li>Proven writing and editing skills, including the ability to draft effective memos & letters</li>\n <li>Familiarity and adaptability using technology/software products</li>\n <li>Proactive with exceptional problem-solving skills</li>\n <li>Considerable knowledge of Sydney, and ideally familiarity with and interest in U.S. culture and higher education</li>\n</ul>\n<h2>Additional Information</h2>\n<p>Applications for this position must be made via the NYU portal. </p>\n<p> </p>\n<p>NYU aims to be among the greenest urban campuses in the country and carbon neutral by 2040. Learn more at nyu.edu/nyugreen.</p>\n<p> </p>\n<p><em>EOE/AA/Minorities/Females/Vet/Disabled/Sexual Orientation/Gender Identity</em></p>\n<p> </p>",
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