HR Administrative Assistant

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    "requisitionDescription": "<div><div><div><p style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;line-height:115%;font-size:16px;font-family:\"Aptos\",sans-serif;' id=\"isPasted\">ADEC is a non-profit located in Bristol, IN providing services to both Elkhart and Saint Joseph counties. ADEC&#39;s mission is to empower people with disabilities to live fulfilled lives in their communities. ADEC has been fulfilling this mission for 70+ years, employing 350+ employees. ADEC provides a range of services including residential, day services, employment services, therapies, and guardianship. If you are seeking to work for a well respected agency that makes a difference in people&#39;s lives and community, then consider joining ADEC.&nbsp;</p><p style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;line-height:115%;font-size:16px;font-family:\"Aptos\",sans-serif;'>ADEC is currently seeking an HR Administrative Assistant to manage the front desk area at the Bristol administrative office, including answering/directing all incoming phone calls, greeting visitors, tracking incoming and outgoing faxes, metering and distributing mail and providing administrative support to the HR team.</p><p style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;line-height:115%;font-size:16px;font-family:\"Aptos\",sans-serif;'>&nbsp;</p><p style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;line-height:115%;font-size:16px;font-family:\"Aptos\",sans-serif;'><strong><u>Key Responsibilities:</u></strong>&nbsp;</p><ol style=\"list-style-type: decimal;\"><li>Provide the skills of receptionist, including reflecting a favorable image of ADEC and a cheerful manner toward all who walk into the office.</li><li>Operate the agency-wide switchboard system, which requires having a warm and pleasant telephone manner and ability to relate well to a wide variety of people inside and outside the agency.</li><li>Assist Recruiting Specialist with completing background checks, reference checks, and employment verifications on all new staff candidates.</li><li>Scan all new staff files and check for file completion. Assist with inputting new employees into HRIS.</li><li>Input and scan new staff and annual training for employees in ADP.</li><li>Conduct annual background and driving checks for current employees, including Office of Inspector General&rsquo;s List of Excluded Individuals and 3-year county checks.</li><li>Assist with monthly Human Resources reporting and contacting employees regarding agency compliance.</li><li>Assist with maintaining HR software and training systems.</li><li>Process invoices, cost them out, and turn into Accounts Payable on a timely basis.</li><li>Track employee discipline as turned in by managers, including tracking that progressive discipline is followed. Track Performance Improvement Plans, alerting managers and Director of Talent Management when about to expire.</li><li>Provide administrative support to the Human Resources team as needed.</li></ol><p style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:.25in;line-height:115%;font-size:16px;font-family:\"Aptos\",sans-serif;'>&nbsp;</p><p style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;line-height:115%;font-size:16px;font-family:\"Aptos\",sans-serif;'><strong><u>Job Requirements</u></strong>:</p><ol style=\"list-style-type: decimal;\"><li>High school diploma/GED.</li><li>At least 3-5 years of receptionist and administrative assistant experience.</li><li>Demonstrate strong customer service, communication, dependability, time management and organizational skills.</li><li>Strong computer skills, including familiarity with Word, Excel, Power Point and use of social media preferred. &nbsp;</li><li>Must have a strong sense of integrity, professionalism, and discretion. Must be able to work well as a team to help maintain Human Resource&rsquo;s goal of continuous improvement, strong customer service, and example of desired leadership.</li><li>Must have strong passion for ADEC&rsquo;s mission and desire to provide the resources employees need to fulfill our mission to the individuals and families we serve.</li></ol><p style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;line-height:115%;font-size:16px;font-family:\"Aptos\",sans-serif;'>ADEC is an equal opportunity employer.&nbsp;</p><p style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;line-height:115%;font-size:16px;font-family:\"Aptos\",sans-serif;'>&nbsp;</p></div></div></div>\n",
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