Assistant Bid Coordinator

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  "list_job": {
    "id": "348",
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    "jobOpeningName": "Assistant Bid Coordinator",
    "departmentLabel": "Group Sales and Marketing",
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      "addressCountry": "Ireland"
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    "datePosted": "2025-07-25",
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    "description": "<p><span style=\"font-weight: bold\">We seek to move the world forward through innovative thinking.</span><br>Woolpert is an award‑winning, global leader in architecture, engineering, and geospatial services. We blend design excellence with cutting‑edge technology to deliver exceptional client value, and as a certified Great Place to Work®, we embrace progress and innovation to create limitless opportunities for career growth.</p>\n<p>As part of Woolpert, Murphy Geospatial – A Woolpert Company contributes deep geospatial expertise across Europe, supporting complex infrastructure, property, manufacturing, utilities, and natural‑environment projects through world‑class data capture, verification, and governance.</p>\n<p><br><br></p>\n<p><span style=\"font-weight: bold\">Position Overview</span></p>\n<p>We are seeking a highly organised and motivated <span style=\"font-weight: bold\">Assistant</span> <span style=\"font-weight: bold\">Bid Co-ordinator</span> to join our team and play a key role in helping to secure large-scale projects and framework agreements. This is a key role within the business, supporting the sales team on improving the quality, efficiency, and success of our tender submissions.</p>\n<p>Working closely with internal teams, you’ll be responsible for coordinating major bids from start to finish, ensuring all documentation is accurate, compliant, and professionally presented. You’ll also lead on maintaining our bid and content library.</p>\n<p>This is an exciting opportunity to directly contribute to the company’s continued expansion by helping win work with our target clients across high-value projects.<br></p>\n<p><br></p>\n<p><span style=\"font-weight: bold\">What You Will Do</span></p>\n<p>As a key member of the work winning team, you are central to the bid process, obtaining the necessary buy-in and approvals from stakeholders and managing their inputs so that they can be coordinated in a timely manner into the final bids. </p>\n<ul>\n<li>Tendering:\n<ul>\n<li>Review of tender information and complete Tender Review in line with MGS Bid and Tender Process</li>\n<li>Co-ordinate and project manage the bid in collaboration with the bid team.</li>\n<li>Review of tender feedback to identify areas for improvement and action upon these to increase win rates.</li>\n</ul>\n</li>\n<li>Maintenance and Updating of Tender Library:\n<ul>\n<li>Identify areas for improvement of the tender library system</li>\n<li>Develop structure and process to store and update the library with support from nominated persons of responsibility for individual areas (quality, IT, H&amp;S etc)</li>\n<li>Ensure that tender portals are kept updated with support from office admin staff.</li>\n<li>Ensure accessibility to all tender information and its validity.</li>\n</ul>\n</li>\n<li>Identification of opportunities:\n<ul>\n<li>Assist in prospecting of new business and opportunities</li>\n<li>Logging of tender opportunities within the company CRM system.</li>\n<li>Engage targeted/strategic companies to become part of their supply chain</li>\n</ul>\n</li>\n</ul>\n<ul>\n<li>Secondary Objectives\n<ul>\n<li>Assist with company CSR initiatives to promote the company</li>\n<li>Assist other departments with quotes when timescales allow</li>\n<li>Completion of PQQ documentation (Simple ones to be completed by Office Admin).</li>\n<li>Assist in business development opportunities where possible</li>\n</ul>\n</li>\n</ul>\n<p><br></p>\n<p><span style=\"font-weight: bold\">What You Will Bring</span></p>\n<ul>\n<li>Project management experience, capable of delivering winning bids and proposals with support of technical leads and Head of Department’s and internally supporting sales and operations colleagues</li>\n<li>Self-starter acting on own initiative and know-how in tracking down business opportunities</li>\n<li>Excellent understanding of the tendering process and bid management</li>\n<li>Adept at creating winning bids and themes which showcase added benefit and value to the client.</li>\n<li>Understanding of the geospatial industry and surveying background is an advantage.</li>\n<li>Rights to work in the UK</li>\n</ul>\n<ul></ul>\n<p><br></p>\n<p><span style=\"font-weight: bold\">Benefits You Will Love</span></p>\n<p>At Murphy Geospatial – A Woolpert Company, you’ll join a collaborative and innovative team where your expertise makes a real impact. Our benefits include:</p>\n<ul>\n<li>Competitive salary with a comprehensive benefits package aligned to your experience</li>\n<li>Access to cutting‑edge geospatial technology and industry‑leading tools</li>\n<li>Flexible working options designed to support work–life balance</li>\n<li>Enhanced wellbeing support, including employee assistance initiatives</li>\n<li>Opportunities within a growing, globally connected organisation through our partnership with Woolpert</li>\n<li>Earn the opportunity to become an owner of the firm.</li>\n<li>Performance‑related bonus scheme that rewards your contribution</li>\n</ul>\n<p> </p>\n<p><span style=\"font-weight: bold\">Equal Employment Opportunity</span></p>\n<p>Woolpert is an equal‑opportunity employer committed to full inclusion of all individuals. We recruit, train, and promote without regard to protected characteristics. For more information, see our EEO resources.</p>\n<p>Applicants requiring accommodation during recruitment may contact <a href=\"mailto:[email protected]\" target=\"_blank\" rel=\"noopener noreferrer\">[email protected]</a></p>\n<p> </p>\n<p><span style=\"font-weight: bold\">Agency Notice</span></p>\n<p>Please do not contact any employee of Woolpert or its subsidiaries about this requisition. Agencies not engaged by the Woolpert Talent Acquisition Team will not be eligible for fee payment.</p>",
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    "minimumExperience": "Entry-level",
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