Vendor Management Analyst

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    "ExternalDescriptionStr": "<p class=\"MsoNormal\"><span>Ready to join a dynamic company in the hospitality and service industry where people help drive the success of the business? Since its&nbsp;inception&nbsp;in 1957, Invited has&nbsp;operated&nbsp;with the central purpose of building relationships and enriching the lives of our members, guests and more than&nbsp;17,000 employees. We are the largest owner and operator of private clubs nationwide, with 130+ country clubs, city clubs, and athletic clubs. Our Clubs offer first-class amenities, including championship golf courses, modern workspaces, handcrafted cuisine, resort-style pools,&nbsp;state-of-the-art&nbsp;racquet facilities, fitness centers, and much more.&nbsp;Come be&nbsp;a part of this incredible and inclusive team at </span><a target=\"_blank\" rel=\"noopener noreferrer\" href=\"https://www.invitedclubs.com/\"><a target=\"_blank\" rel=\"nofollow\"><span>Invited</span></a></a><span>!&nbsp;</span></p><p class=\"MsoNormal\"><span><strong><u>Job Summary:</u></strong></span></p><p><span style=\"font-family: Calibri, sans-serif;\">The Vendor Management Analyst is responsible for the governance, accuracy, integrity, compliance, and analytical reporting of supplier data within the ERP environment. This role supports the organization through effective vendor master management, data analysis, internal control compliance, and process optimization to ensure suppliers are properly established and maintained in alignment with company policies and audit requirements.</span></p><p><span style=\"font-family: Calibri, sans-serif;\">This position plays a key role in mitigating fraud risk, preventing duplicate or erroneous payments, improving supplier onboarding efficiency, and enhancing the overall supplier experience through strong vendor governance, reporting visibility, and critical analysis of vendor data and processes.</span></p><p><span style=\"font-family: Calibri, sans-serif;\">The ideal candidate demonstrates strong analytical and problem-solving skills, exercises sound judgment when evaluating vendor-related risks, and proactively identifies opportunities to improve operational efficiency, controls, and data quality.</span></p><p class=\"MsoNormal\"><span><strong><u>Day-to-Day:</u></strong></span></p><p class=\"MsoNormal\"><span>&nbsp;</span><span style=\"font-family: Calibri, sans-serif;\"><strong>Vendor Setup &amp; Maintenance</strong></span></p><ul style=\"list-style-type: disc;\"><li><span style=\"font-family: Calibri, sans-serif;\">Create and maintain vendor profiles in the ERP system (such as Oracle Fusion, Microsoft Dynamics, or similar platforms)&nbsp;</span></li><li><span style=\"font-family: Calibri, sans-serif;\">Review, analyze, and validate vendor onboarding documentation including W-9s, banking documentation, tax forms, and supplier registration details&nbsp;</span></li><li><span style=\"font-family: Calibri, sans-serif;\">Maintain and update existing vendor records including:&nbsp;</span><ul style=\"list-style-type: circle;\"><li><span style=\"font-family: Calibri, sans-serif;\">Banking information&nbsp;</span></li><li><span style=\"font-family: Calibri, sans-serif;\">Remittance addresses&nbsp;</span></li><li><span style=\"font-family: Calibri, sans-serif;\">Payment methods (ACH, check, wire, virtual card)&nbsp;</span></li><li><span style=\"font-family: Calibri, sans-serif;\">Tax classifications&nbsp;</span></li><li><span style=\"font-family: Calibri, sans-serif;\">Contact information&nbsp;</span></li><li><span style=\"font-family: Calibri, sans-serif;\">Currency and payment terms&nbsp;</span></li></ul></li><li><span style=\"font-family: Calibri, sans-serif;\">Evaluate vendor change requests for completeness, accuracy, and potential risk exposure&nbsp;</span></li><li style=\"line-height: normal;\"><span style=\"font-family: &quot;Times New Roman&quot;, serif;\">Ensure all vendor additions and modifications comply with internal approval workflows and control requirements&nbsp;</span></li><li style=\"line-height: normal;\"><span style=\"font-family: &quot;Times New Roman&quot;, serif;\">Research and resolve vendor setup discrepancies, data conflicts, and payment-related issues tied to vendor master records</span></li></ul><p style=\"line-height: normal;\">&nbsp;</p><hr><p><span style=\"font-family: Calibri, sans-serif;\"><strong>Compliance &amp; Risk Management</strong></span></p><ul style=\"list-style-type: disc;\"><li><span style=\"font-family: Calibri, sans-serif;\">Analyze vendor data and supporting documentation to identify potential fraud risks, duplicate suppliers, or unauthorized changes</span></li><li><span style=\"font-family: Calibri, sans-serif;\">Validate banking information and supporting documentation to reduce payment fraud exposure</span></li><li><span style=\"font-family: Calibri, sans-serif;\">Support segregation of duties and internal control compliance related to vendor maintenance processes</span></li><li><span style=\"font-family: Calibri, sans-serif;\">Monitor vendor master data for duplicate vendors, inactive suppliers, and data inconsistencies</span></li><li><span style=\"font-family: Calibri, sans-serif;\">Support periodic vendor audits, vendor master clean-up initiatives, and compliance reviews</span></li><li><p><span style=\"font-family: Calibri, sans-serif;\">Ensure accurate tax classifications and support 1099 reporting compliance requirements</span></p></li><li><span style=\"font-family: Calibri, sans-serif;\">Maintain compliance with company policies, SOX controls, and audit standards, and regulatory requirements</span></li></ul><hr><p><span style=\"font-family: Calibri, sans-serif;\"><strong>Analytics &amp; Reporting</strong></span></p><ul style=\"list-style-type: disc;\"><li><span style=\"font-family: Calibri, sans-serif;\">Develop, prepare, and maintain vendor master reporting, dashboards, and data analysis to support operational and leadership decision-making</span></li><li><p><span style=\"font-family: Calibri, sans-serif;\">Analyze trends and key metrics including:</span></p><ul style=\"list-style-type: circle;\"><li><p><span style=\"font-family: Calibri, sans-serif;\">Vendor setup volume</span></p></li><li><p><span style=\"font-family: Calibri, sans-serif;\">Turnaround times</span></p></li><li><p><span style=\"font-family: Calibri, sans-serif;\">ACH enrollment percentages</span></p></li><li><p><span style=\"font-family: Calibri, sans-serif;\">Duplicate vendor trends</span></p></li><li><p><span style=\"font-family: Calibri, sans-serif;\">Inactive supplier activity</span></p></li><li><p><span style=\"font-family: Calibri, sans-serif;\">Payment method adoption</span></p></li></ul></li><li><span style=\"font-family: Calibri, sans-serif;\">Support month-end, quarter-end, and year-end reporting activities related to vendor management and supplier compliance&nbsp;</span></li><li><span style=\"font-family: Calibri, sans-serif;\">Identify process gaps, operational risks, and data quality concerns through reporting and analytical review&nbsp;</span></li><li><span style=\"font-family: Calibri, sans-serif;\">Assist with audit requests by compiling supporting documentation, validating data, and responding to inquiries&nbsp;</span></li><li><span style=\"font-family: Calibri, sans-serif;\">Partner with leadership to improve visibility into vendor performance, payment methods, and supplier onboarding efficiency&nbsp;</span></li><li><span style=\"font-family: Calibri, sans-serif;\">Utilize reporting and analytical tools such as Excel, Power BI, and ERP reporting solutions to support process improvements and operational visibility</span></li><li><span style=\"font-family: Calibri, sans-serif;\">Provide insights and recommendations to improve vendor onboarding efficiency, controls, and supplier data governance</span></li></ul><hr><p><span style=\"font-family: Calibri, sans-serif;\"><strong>Cross-Functional Support</strong></span></p><ul style=\"list-style-type: disc;\"><li><span style=\"font-family: Calibri, sans-serif;\">Partner with Accounts Payable, Procurement, Treasury, Legal, and business stakeholders to support vendor-related initiatives and issue resolution</span></li><li><span style=\"font-family: Calibri, sans-serif;\">Respond to vendor setup inquiries, payment method questions, and supplier maintenance requests</span></li><li><span style=\"font-family: Calibri, sans-serif;\">Support supplier payment transition initiatives including ACH and virtual card enrollment campaigns.&nbsp;</span></li><li><span style=\"font-family: Calibri, sans-serif;\">Assist with escheatment reviews, stale-dated check processes, and supplier outreach efforts as needed&nbsp;</span></li><li><p><span style=\"font-family: Calibri, sans-serif;\">Collaborate with stakeholders to resolve payment delays or operational issues resulting from vendor master discrepancies&nbsp;</span><span style=\"font-family: &quot;Times New Roman&quot;, serif;\"><span>&nbsp;</span></span></p></li></ul><hr><p><span style=\"font-family: Calibri, sans-serif;\"><strong>Process Improvement</strong></span></p><ul style=\"list-style-type: disc;\"><li><span style=\"font-family: Calibri, sans-serif;\">Identify opportunities to improve vendor onboarding workflows, operational efficiency, data governance, and user experience&nbsp;</span></li><li><span style=\"font-family: Calibri, sans-serif;\">Support automation initiatives, workflow enhancements, and vendor portal improvements&nbsp;</span></li><li><span style=\"font-family: Calibri, sans-serif;\">Assist in developing and maintaining standard operating procedures, training materials, and process documentation.&nbsp;</span></li></ul><p><span style=\"font-family: Calibri, sans-serif;\"><span style=\"font-size: 12pt; line-height: 115%;\">Participate in continuous improvement initiatives focused on strengthening controls, reducing manual effort, and improving reporting visibility&nbsp;</span></span></p><p class=\"MsoNormal\"><span><strong><u>About You:&nbsp;</u></strong></span></p><p class=\"MsoNormal\"><span>&nbsp;</span><span style=\"font-family: Calibri, sans-serif;\"><strong>Required</strong></span></p><ul style=\"list-style-type: disc;\"><li><span style=\"font-family: Calibri, sans-serif;\">3+ years of experience in Vendor Master, Accounts Payable, Procurement Support, Shared Services, or related operational finance functions</span></li><li><span style=\"font-family: Calibri, sans-serif;\">Strong understanding of vendor onboarding, supplier maintenance, AP controls, and data governance practices</span></li><li><span style=\"font-family: Calibri, sans-serif;\">Experience working within ERP systems such as Oracle Fusion, SAP, NetSuite, or Microsoft Dynamics</span></li><li><span style=\"font-family: Calibri, sans-serif;\">Strong analytical, problem-solving, and critical thinking skills</span></li><li><span style=\"font-family: Calibri, sans-serif;\">High attention to detail with the ability to identify discrepancies, trends, and potential risks</span></li><li><span style=\"font-family: Calibri, sans-serif;\">Strong written and verbal communication skills</span></li><li><span style=\"font-family: Calibri, sans-serif;\">Ability to manage high-volume requests while maintaining accuracy and compliance standards</span></li><li><span style=\"font-family: Calibri, sans-serif;\">Proficiency in Microsoft Excel and reporting analysis&nbsp;</span></li><li><hr></li></ul><p><span style=\"font-family: Calibri, sans-serif;\"><strong>Preferred</strong></span></p><ul style=\"list-style-type: disc;\"><li><span style=\"font-family: Calibri, sans-serif;\">Experience reviewing ACH and banking documentation for payment setup and validation</span></li><li><span style=\"font-family: Calibri, sans-serif;\">Knowledge of 1099 reporting requirements and supplier tax classifications</span></li><li><span style=\"font-family: Calibri, sans-serif;\">Experience supporting SOX compliance and audit requests</span></li><li><span style=\"font-family: Calibri, sans-serif;\">Exposure to AP automation platforms such as AvidXchange, Medius, Coupa, or similar solutions</span></li><li><span style=\"font-family: Calibri, sans-serif;\">Experience with Power BI or other dashboard/reporting tools</span></li><li><span style=\"font-family: Calibri, sans-serif;\">Shared Services and/or multi-entity environment experience</span></li><li><span style=\"font-family: Calibri, sans-serif;\">Experience supporting supplier portal administration or vendor enablement initiatives</span></li></ul><p class=\"MsoNormal\"><span>Have more questions? Check out our </span><a target=\"_blank\" rel=\"noopener noreferrer\" href=\"https://www.invitedclubs.com/company/careers\"><a target=\"_blank\" rel=\"nofollow\"><span>Invited Jobs</span></a></a><span> website for more details about&nbsp;ClubLife, the Employee Experience, Company Benefits, and Our Culture. Be a part of our Social Networks: </span><a target=\"_blank\" rel=\"noopener noreferrer\" href=\"https://www.linkedin.com/company/invitedclubs/?viewAsMember=true\"><a target=\"_blank\" rel=\"nofollow\"><span>LinkedIn</span></a></a><span>  </span><a target=\"_blank\" rel=\"noopener noreferrer\" href=\"https://www.instagram.com/invitedclubs/\"><a target=\"_blank\" rel=\"nofollow\"><span>Instagram</span></a></a><span>  </span><a target=\"_blank\" rel=\"noopener noreferrer\" href=\"https://twitter.com/invitedclubs\"><a target=\"_blank\" rel=\"nofollow\"><span>Twitter</span></a></a><span>  </span><a target=\"_blank\" rel=\"noopener noreferrer\" href=\"https://www.facebook.com/whereyoubelongclubs\"><a target=\"_blank\" rel=\"nofollow\"><span>Facebook</span></a></a><span>&nbsp;</span></p><p class=\"MsoNormal\"><i><span><strong>Invited is an Equal Employment Opportunity Employer</strong></span></i></p><p class=\"MsoNormal\"><i><span>The job posting outlines the general requirements for this position and is not a comprehensive list of duties, responsibilities, or requirements.&nbsp;Additional&nbsp;duties not mentioned here may be assigned as needed to ensure the smooth operation of the Club.</span></i></p>",
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