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Office Manager - Mental Health

Servbehavioralhealthsystem · Clifton, NJ, 07011 · On Site · Active · JazzHR / ApplyToJob

Job facts

FieldValue
CompanyServbehavioralhealthsystem
TitleOffice Manager - Mental Health
Normalized title-
Department / team-
LocationClifton, NJ, United States
Work modelOn Site
Employment typeFull Time
SalaryUSD
Statusactive
ATS providerJazzHR / ApplyToJob
Posted / first seen2026-05-08 / 2026-05-30
Changed / last seen2026-05-30 / 2026-06-18

Related slices

PageWhat it containsOpen
Company jobsActive postings from Servbehavioralhealthsystem.Open
Company breakdownsRole, location, ATS, and work model facets for this company.Open
ATS provider jobsActive postings observed through JazzHR / ApplyToJob.Open
Provider filtered searchThe same provider as a filtered job collection.Open
City jobsActive postings in Clifton.Open
Work model jobsActive On Site postings.Open
Lifecycle eventsOpen, update, close, and reopen events for this posting.Open
Original postingCanonical source or apply URL captured from the ATS.Open

Linked records

CompanyServbehavioralhealthsystem
Source7cc1ec1f-906d-4543-87e2-7c62464b44a1
ATS providerJazzHR / ApplyToJob

Description

The Office Manager is responsible for the overall administrative management and coordination of office operations within a residential mental health agency. This role ensures efficient workflow, regulatory compliance, fiscal accountability, and effective communication across departments. The Office Manager provides leadership to clerical staff, supports management and clinical teams, oversees financial and personnel processes, and serves as the primary liaison for information systems and administrative technology. The position plays a critical role in maintaining operational integrity, client confidentiality, and alignment with agency mission and values. Performs other duties as deemed necessary and appropriate by their supervisor or designee. RESPONSIBILITIES: Administrative & Office Operations Assist with day-to-day operations of the office Coordinate and implement office systems and procedures Maintain office extension lists, staff lists, computer trackers, and evacuation plans Monitor and complete any necessary work orders/tickets Order office supplies, linens, and household supplies for sites Maintain purchase trackers for food, office, and household supplies Troubleshoot equipment, cleaning, and facility issues as needed Assist with equipment coordination for delivery to and from IT via tickets Human Resources & Staffing Support Ensure local adherence to all policies and procedures Assist with employee relations matters as directed Practice positive conflict resolution and provide feedback to management staff Complete Payroll action notices for transfers, resignations, and terminations Assist with staff transfer requests Track potential new hires, offers made, start dates, and terminations Send new hire welcome letters prior to onboarding Obtain new hire signatures in Evolv Oversee new hire scheduling Track and submit orientation checklists to Training Department Train staff as needed Payroll, Finance & Compliance Monitor payroll approvals and submission for completion Oversee check requests and credit card receipts Monitor and ensure revenue and expense accuracy Monitor and oversee various financial and budget trackers Pull paperwork for audits Upload paperwork as necessary into Electronic Health Record System Assist in preparing for all inspections/audits Training & Licensing Oversee compliance with Relias training requirements Coordinate on site trainings with the training department Monitor and update nursing license information Maintain trackers for IRPs and nursing assessments Fleet & Transportation Collect monthly vehicle trip logs Submit weekly vehicle inspection reports to Fleet Manager Monitor fuel purchases and compare gas receipts to fuel transaction reports Report discrepancies to Fleet Manager Request gas pins with Director approval Coordinate vehicle state inspections, repairs, and maintenance IT & Systems Support Serve as a liaison with IT regarding office needs, troubleshooting equipment, repair and returns, setup of email, phones and all other needs. Accurately enter resident data into electronic system Reporting & Communication Attend meetings as required Submit reports to SERV departments as required Update state licenses and county staff lists Send updated supervisor reports Maintain staff lists and openings Consumer & Program Support Assist consumers in situations involving dissatisfaction with services Monitor resident admissions, discharges, and transfers Process client activity requests with Director Ensure staff lists are maintained and assign pins to new overnight staff Annual & Special Projects Assist annually with h oliday parties and picnics Oversee ShopRite list updates for staff additions and terminations Additional tasks as assigned by the Regional Director Performance & Professional Development Complete assignments accurately and timely. Maintain consistent attendance and flexibility. Demonstrate teamwork and cooperative engagement. Communicate effectively both verbally and in writing. Participate in supervision and training. Meet annual competency requirements. Support and promote the agency mission, vision, and values. Safety & Risk Awareness Identify and report facility, equipment, or vehicle safety concerns. Maintain awareness of environmental and operational safety standards. Core Values & Professional Conduct Demonstrate leadership through professionalism, ethical conduct, fiscal responsibility, teamwork, respect for clients and families, and adherence to compliance standards. EDUCATION & EXPERIENCE: High school diploma or equivalent required Minimum of one (1) year of office administration experience (healthcare or behavioral health preferred) Demonstrated clerical proficiency and computer competency Valid driver's license issued in state of residence. SALARY: $20.86 to $22.50 per hour based on education and experience. #INDPR1 EEO STATEMENT: We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, veteran status, or any other characteristic protected by law.

Full job record

Job ID73541c15938a41e194a36c8807f13dc09bb10a06
Org ID2b531e3b-4077-4499-bd57-67a46a49702d
Source ID7cc1ec1f-906d-4543-87e2-7c62464b44a1
Board ID7cc1ec1f-906d-4543-87e2-7c62464b44a1
Providerjazzhr
Provider Job KeymdkzWif0AX
TitleOffice Manager - Mental Health
Normalized Title—
Statusactive
Activeyes
Location TextClifton, NJ, 07011
Department—
Team—
Employment Typefull_time
Workplace Typeon_site
Remote Policy—
CountryUnited States
RegionNJ
CityClifton
Salary RawUSD
Salary Min—
Salary Max—
Salary Currency—
Salary Period—
Source URLhttps://servbehavioralhealthsystem.applytojob.com/apply/mdkzWif0AX/Office-Manager-Mental-Health
Apply URLhttps://servbehavioralhealthsystem.applytojob.com/apply/mdkzWif0AX/Office-Manager-Mental-Health
First Seen At2026-05-30 05:53:50Z
Last Seen At2026-06-18 12:05:49Z
Last Checked At2026-06-18 12:05:49Z
Last Changed At2026-05-30 05:53:50Z
Inactive At—
Source Posted At2026-05-08 00:00:00Z
Source Updated At—
Raw Payload Uris3://job-postings-prod-raw-590183727216/raw/provider=jazzhr/board=servbehavioralhealthsystem/date=2026-06-18/2026-06-18T12-05-46-770Z-230ed8a2e904e911e32fc409f36e8ffc9f58b9f36a8ca31a2d3b92e108bae351.json
Event Fields
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  "source_hash": "af253e47ab2b0f00006fbceb0faa80c304391463ed47ce74d2147da6ca5fd710",
  "last_changed_at": "2026-05-30T05:53:50.867Z",
  "active_status": "active"
}
Parsed Structured
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    "region": "NJ",
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    "confidence": 0.9
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  "salary_max": null,
  "salary_min": null,
  "inferred_at": "2026-06-18T12:05:49.026Z",
  "launch_scope": {
    "reason": "jazzhr_production_catalog",
    "included": true,
    "location": {
      "raw": "Clifton, NJ, 07011",
      "city": "Clifton",
      "region": "NJ",
      "country": "United States",
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      "confidence": 0.9
    },
    "countries": [
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  "remote_policy": null,
  "salary_period": null,
  "workplace_type": "on_site",
  "salary_currency": null
}
Extensions
{}
Native Structured
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    "url": "https://servbehavioralhealthsystem.applytojob.com/apply/jobs/details/mdkzWif0AX?&",
    "heading": "Office Manager - Mental Health",
    "html_title": "JazzHR » Job Listings",
    "canonical_url": "https://servbehavioralhealthsystem.applytojob.com/apply/mdkzWif0AX/Office-Manager-Mental-Health",
    "description_html": "<p style=\"margin-bottom:11px;\"></p><p style=\"margin-bottom:11px;\"><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">The Office Manager is responsible for the overall administrative management and coordination of office operations within a residential mental health agency. This role ensures efficient workflow, regulatory compliance, fiscal accountability, and effective communication across departments.<br><br>The Office Manager provides leadership to clerical staff, supports management and clinical teams, oversees financial and personnel processes, and serves as the primary liaison for information systems and administrative technology. The position plays a critical role in maintaining operational integrity, client confidentiality, and alignment with agency mission and values. Performs other duties as deemed necessary and appropriate by their supervisor or designee.</span></span></p><p><strong><u><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">RESPONSIBILITIES:</span></span></u></strong></p><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Administrative & Office Operations</span></span><ul><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Assist with day-to-day operations of the office</span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Coordinate and implement office systems and procedures</span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Maintain office extension lists, staff lists, computer trackers, and evacuation plans</span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Monitor and complete any necessary work orders/tickets </span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Order office supplies, linens, and household supplies for sites</span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Maintain purchase trackers for food, office, and household supplies</span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Troubleshoot equipment, cleaning, and facility issues as needed</span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Assist with equipment coordination for delivery to and from IT via tickets</span></span></li></ul><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Human Resources & Staffing Support</span></span><ul><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Ensure local adherence to all policies and procedures</span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Assist with employee relations matters as directed</span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Practice positive conflict resolution and provide feedback to management staff</span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Complete Payroll action notices for transfers, resignations, and terminations</span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Assist with staff transfer requests</span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Track potential new hires, offers made, start dates, and terminations</span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Send new hire welcome letters prior to onboarding</span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Obtain new hire signatures in Evolv</span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Oversee new hire scheduling</span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Track and submit orientation checklists to Training Department</span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Train staff as needed</span></span></li></ul><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Payroll, Finance & Compliance</span></span><ul><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Monitor payroll approvals and submission for completion</span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Oversee check requests and credit card receipts</span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Monitor and ensure revenue and expense accuracy</span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Monitor and oversee various financial and budget trackers</span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Pull paperwork for audits</span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Upload paperwork as necessary into Electronic Health Record System</span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Assist in preparing for all inspections/audits</span></span></li></ul><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Training & Licensing</span></span><ul><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Oversee compliance with Relias training requirements</span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Coordinate on site trainings with the training department</span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Monitor and update nursing license information</span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Maintain trackers for IRPs and nursing assessments</span></span></li></ul><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Fleet & Transportation</span></span><ul><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Collect monthly vehicle trip logs</span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Submit weekly vehicle inspection reports to Fleet Manager</span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Monitor fuel purchases and compare gas receipts to fuel transaction reports</span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Report discrepancies to Fleet Manager</span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Request gas pins with Director approval</span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Coordinate vehicle state inspections, repairs, and maintenance</span></span></li></ul><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">IT & Systems Support</span></span><ul><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Serve as a liaison with IT regarding office needs, troubleshooting equipment, repair and returns, setup of email, phones and all other needs. </span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Accurately enter resident data into electronic system</span></span></li></ul><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Reporting & Communication</span></span><ul><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Attend meetings as required</span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Submit reports to SERV departments as required</span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Update state licenses and county staff lists </span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Send updated supervisor reports</span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Maintain staff lists and openings</span></span></li></ul><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Consumer & Program Support</span></span><ul><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Assist consumers in situations involving dissatisfaction with services</span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Monitor resident admissions, discharges, and transfers</span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Process client activity requests with Director</span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Ensure staff lists are maintained and assign pins to new overnight staff</span></span></li></ul><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Annual & Special Projects</span></span><ul><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Assist annually with h</span></span><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">oliday parties and picnics</span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Oversee ShopRite list updates for staff additions and terminations</span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Additional tasks as assigned by the Regional Director</span></span></li></ul><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Performance & Professional Development</span></span><ul><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Complete assignments accurately and timely.</span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Maintain consistent attendance and flexibility.</span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Demonstrate teamwork and cooperative engagement.</span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Communicate effectively both verbally and in writing.</span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Participate in supervision and training.</span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Meet annual competency requirements.</span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Support and promote the agency mission, vision, and values.</span></span></li></ul><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Safety & Risk Awareness</span></span><ul><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Identify and report facility, equipment, or vehicle safety concerns.</span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Maintain awareness of environmental and operational safety standards.</span></span></li></ul><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Core Values & Professional Conduct</span></span><ul><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Demonstrate leadership through professionalism, ethical conduct, fiscal responsibility, teamwork, respect for clients and families, and adherence to compliance standards.</span></span></li></ul><p><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><strong><u>EDUCATION & EXPERIENCE:</u></strong></span></span></p><ul><li><span style=\"font-family:Arial, Helvetica, sans-serif;\"><span style=\"font-size:14px;\"><span style=\"line-height:normal;\">High school diploma or equivalent required</span></span></span></li><li><span style=\"font-family:Arial, Helvetica, sans-serif;\"><span style=\"font-size:14px;\"><span style=\"line-height:normal;\">Minimum of one (1) year of office administration experience (healthcare or behavioral health preferred)</span></span></span></li><li><span style=\"font-family:Arial, Helvetica, sans-serif;\"><span style=\"font-size:14px;\"><span style=\"line-height:normal;\">Demonstrated clerical proficiency and computer competency</span></span></span></li><li><span style=\"font-family:Arial, Helvetica, sans-serif;\"><span style=\"font-size:14px;\"><span style=\"line-height:normal;\">Valid driver's license issued in state of residence.</span></span></span></li></ul><p><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><strong><u>SALARY:</u></strong></span></span></p><ul><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">$20.86 to $22.50 per hour based on education and experience.</span></span></li></ul><p><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">#INDPR1</span></span></p><p> </p>\n\n<p><strong><span style=\\\"font-size:14px\\\"><span style=\\\"font-family:Arial,Helvetica,sans-serif\\\">EEO STATEMENT:</span></span></strong></p>\n\n<p><span style=\\\"font-size:14px\\\"><span style=\\\"font-family:Arial,Helvetica,sans-serif\\\">We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, veteran status, or any other characteristic protected by law.</span></span></p>",
    "description_text": "The Office Manager is responsible for the overall administrative management and coordination of office operations within a residential mental health agency. This role ensures efficient workflow, regulatory compliance, fiscal accountability, and effective communication across departments.\nThe Office Manager provides leadership to clerical staff, supports management and clinical teams, oversees financial and personnel processes, and serves as the primary liaison for information systems and administrative technology. The position plays a critical role in maintaining operational integrity, client confidentiality, and alignment with agency mission and values. Performs other duties as deemed necessary and appropriate by their supervisor or designee.\n RESPONSIBILITIES:\n Administrative & Office Operations Assist with day-to-day operations of the office\n Coordinate and implement office systems and procedures\n Maintain office extension lists, staff lists, computer trackers, and evacuation plans\n Monitor and complete any necessary work orders/tickets\n Order office supplies, linens, and household supplies for sites\n Maintain purchase trackers for food, office, and household supplies\n Troubleshoot equipment, cleaning, and facility issues as needed\n Assist with equipment coordination for delivery to and from IT via tickets\n Human Resources & Staffing Support Ensure local adherence to all policies and procedures\n Assist with employee relations matters as directed\n Practice positive conflict resolution and provide feedback to management staff\n Complete Payroll action notices for transfers, resignations, and terminations\n Assist with staff transfer requests\n Track potential new hires, offers made, start dates, and terminations\n Send new hire welcome letters prior to onboarding\n Obtain new hire signatures in Evolv\n Oversee new hire scheduling\n Track and submit orientation checklists to Training Department\n Train staff as needed\n Payroll, Finance & Compliance Monitor payroll approvals and submission for completion\n Oversee check requests and credit card receipts\n Monitor and ensure revenue and expense accuracy\n Monitor and oversee various financial and budget trackers\n Pull paperwork for audits\n Upload paperwork as necessary into Electronic Health Record System\n Assist in preparing for all inspections/audits\n Training & Licensing Oversee compliance with Relias training requirements\n Coordinate on site trainings with the training department\n Monitor and update nursing license information\n Maintain trackers for IRPs and nursing assessments\n Fleet & Transportation Collect monthly vehicle trip logs\n Submit weekly vehicle inspection reports to Fleet Manager\n Monitor fuel purchases and compare gas receipts to fuel transaction reports\n Report discrepancies to Fleet Manager\n Request gas pins with Director approval\n Coordinate vehicle state inspections, repairs, and maintenance\n IT & Systems Support Serve as a liaison with IT regarding office needs, troubleshooting equipment, repair and returns, setup of email, phones and all other needs.\n Accurately enter resident data into electronic system\n Reporting & Communication Attend meetings as required\n Submit reports to SERV departments as required\n Update state licenses and county staff lists\n Send updated supervisor reports\n Maintain staff lists and openings\n Consumer & Program Support Assist consumers in situations involving dissatisfaction with services\n Monitor resident admissions, discharges, and transfers\n Process client activity requests with Director\n Ensure staff lists are maintained and assign pins to new overnight staff\n Annual & Special Projects Assist annually with h oliday parties and picnics\n Oversee ShopRite list updates for staff additions and terminations\n Additional tasks as assigned by the Regional Director\n Performance & Professional Development Complete assignments accurately and timely.\n Maintain consistent attendance and flexibility.\n Demonstrate teamwork and cooperative engagement.\n Communicate effectively both verbally and in writing.\n Participate in supervision and training.\n Meet annual competency requirements.\n Support and promote the agency mission, vision, and values.\n Safety & Risk Awareness Identify and report facility, equipment, or vehicle safety concerns.\n Maintain awareness of environmental and operational safety standards.\n Core Values & Professional Conduct Demonstrate leadership through professionalism, ethical conduct, fiscal responsibility, teamwork, respect for clients and families, and adherence to compliance standards.\n EDUCATION & EXPERIENCE:\n High school diploma or equivalent required\n Minimum of one (1) year of office administration experience (healthcare or behavioral health preferred)\n Demonstrated clerical proficiency and computer competency\n Valid driver's license issued in state of residence.\n SALARY:\n $20.86 to $22.50 per hour based on education and experience.\n #INDPR1\n EEO STATEMENT:\n We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, veteran status, or any other characteristic protected by law.",
    "jsonld_jobposting": {
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      "@type": "JobPosting",
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      },
      "datePosted": "2026-05-08",
      "description": "<p style=\"margin-bottom:11px;\"></p><p style=\"margin-bottom:11px;\"><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">The Office Manager is responsible for the overall administrative management and coordination of office operations within a residential mental health agency. This role ensures efficient workflow, regulatory compliance, fiscal accountability, and effective communication across departments.<br><br>The Office Manager provides leadership to clerical staff, supports management and clinical teams, oversees financial and personnel processes, and serves as the primary liaison for information systems and administrative technology. The position plays a critical role in maintaining operational integrity, client confidentiality, and alignment with agency mission and values. Performs other duties as deemed necessary and appropriate by their supervisor or designee.</span></span></p><p><strong><u><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">RESPONSIBILITIES:</span></span></u></strong></p><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Administrative & Office Operations</span></span><ul><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Assist with day-to-day operations of the office</span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Coordinate and implement office systems and procedures</span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Maintain office extension lists, staff lists, computer trackers, and evacuation plans</span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Monitor and complete any necessary work orders/tickets </span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Order office supplies, linens, and household supplies for sites</span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Maintain purchase trackers for food, office, and household supplies</span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Troubleshoot equipment, cleaning, and facility issues as needed</span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Assist with equipment coordination for delivery to and from IT via tickets</span></span></li></ul><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Human Resources & Staffing Support</span></span><ul><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Ensure local adherence to all policies and procedures</span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Assist with employee relations matters as directed</span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Practice positive conflict resolution and provide feedback to management staff</span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Complete Payroll action notices for transfers, resignations, and terminations</span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Assist with staff transfer requests</span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Track potential new hires, offers made, start dates, and terminations</span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Send new hire welcome letters prior to onboarding</span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Obtain new hire signatures in Evolv</span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Oversee new hire scheduling</span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Track and submit orientation checklists to Training Department</span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Train staff as needed</span></span></li></ul><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Payroll, Finance & Compliance</span></span><ul><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Monitor payroll approvals and submission for completion</span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Oversee check requests and credit card receipts</span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Monitor and ensure revenue and expense accuracy</span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Monitor and oversee various financial and budget trackers</span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Pull paperwork for audits</span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Upload paperwork as necessary into Electronic Health Record System</span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Assist in preparing for all inspections/audits</span></span></li></ul><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Training & Licensing</span></span><ul><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Oversee compliance with Relias training requirements</span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Coordinate on site trainings with the training department</span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Monitor and update nursing license information</span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Maintain trackers for IRPs and nursing assessments</span></span></li></ul><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Fleet & Transportation</span></span><ul><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Collect monthly vehicle trip logs</span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Submit weekly vehicle inspection reports to Fleet Manager</span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Monitor fuel purchases and compare gas receipts to fuel transaction reports</span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Report discrepancies to Fleet Manager</span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Request gas pins with Director approval</span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Coordinate vehicle state inspections, repairs, and maintenance</span></span></li></ul><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">IT & Systems Support</span></span><ul><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Serve as a liaison with IT regarding office needs, troubleshooting equipment, repair and returns, setup of email, phones and all other needs. </span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Accurately enter resident data into electronic system</span></span></li></ul><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Reporting & Communication</span></span><ul><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Attend meetings as required</span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Submit reports to SERV departments as required</span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Update state licenses and county staff lists </span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Send updated supervisor reports</span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Maintain staff lists and openings</span></span></li></ul><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Consumer & Program Support</span></span><ul><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Assist consumers in situations involving dissatisfaction with services</span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Monitor resident admissions, discharges, and transfers</span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Process client activity requests with Director</span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Ensure staff lists are maintained and assign pins to new overnight staff</span></span></li></ul><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Annual & Special Projects</span></span><ul><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Assist annually with h</span></span><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">oliday parties and picnics</span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Oversee ShopRite list updates for staff additions and terminations</span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Additional tasks as assigned by the Regional Director</span></span></li></ul><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Performance & Professional Development</span></span><ul><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Complete assignments accurately and timely.</span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Maintain consistent attendance and flexibility.</span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Demonstrate teamwork and cooperative engagement.</span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Communicate effectively both verbally and in writing.</span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Participate in supervision and training.</span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Meet annual competency requirements.</span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Support and promote the agency mission, vision, and values.</span></span></li></ul><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Safety & Risk Awareness</span></span><ul><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Identify and report facility, equipment, or vehicle safety concerns.</span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Maintain awareness of environmental and operational safety standards.</span></span></li></ul><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Core Values & Professional Conduct</span></span><ul><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Demonstrate leadership through professionalism, ethical conduct, fiscal responsibility, teamwork, respect for clients and families, and adherence to compliance standards.</span></span></li></ul><p><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><strong><u>EDUCATION & EXPERIENCE:</u></strong></span></span></p><ul><li><span style=\"font-family:Arial, Helvetica, sans-serif;\"><span style=\"font-size:14px;\"><span style=\"line-height:normal;\">High school diploma or equivalent required</span></span></span></li><li><span style=\"font-family:Arial, Helvetica, sans-serif;\"><span style=\"font-size:14px;\"><span style=\"line-height:normal;\">Minimum of one (1) year of office administration experience (healthcare or behavioral health preferred)</span></span></span></li><li><span style=\"font-family:Arial, Helvetica, sans-serif;\"><span style=\"font-size:14px;\"><span style=\"line-height:normal;\">Demonstrated clerical proficiency and computer competency</span></span></span></li><li><span style=\"font-family:Arial, Helvetica, sans-serif;\"><span style=\"font-size:14px;\"><span style=\"line-height:normal;\">Valid driver's license issued in state of residence.</span></span></span></li></ul><p><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><strong><u>SALARY:</u></strong></span></span></p><ul><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">$20.86 to $22.50 per hour based on education and experience.</span></span></li></ul><p><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">#INDPR1</span></span></p><p> </p>\n\n<p><strong><span style=\\\"font-size:14px\\\"><span style=\\\"font-family:Arial,Helvetica,sans-serif\\\">EEO STATEMENT:</span></span></strong></p>\n\n<p><span style=\\\"font-size:14px\\\"><span style=\\\"font-family:Arial,Helvetica,sans-serif\\\">We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, veteran status, or any other characteristic protected by law.</span></span></p>",
      "jobLocation": {
        "@type": "Place",
        "address": {
          "@type": "PostalAddress",
          "postalCode": "07011",
          "addressRegion": "NJ",
          "addressLocality": "Clifton"
        }
      },
      "validThrough": "2026-08-06",
      "uniqueJobCode": "job_20260116204825_JD2YT2ICEOXRRB3P",
      "employmentType": "FULL_TIME",
      "hiringOrganization": {
        "logo": "https://s3.amazonaws.com/resumator/customer_20201210225649_IZZYOHJURGTLBUMQ/logos/20231228153657_Resize_Logo.png",
        "name": "SERV Behavioral Health System",
        "@type": "Organization",
        "sameAs": "https://www.servbhs.org"
      },
      "experienceRequirements": "Experienced"
    }
  },
  "list_job": {
    "id": "mdkzWif0AX",
    "title": "Office Manager - Mental Health",
    "detailUrl": "https://servbehavioralhealthsystem.applytojob.com/apply/jobs/details/mdkzWif0AX?&"
  },
  "detail_errors": []
}
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