Administrative Assistant

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    "html_title": "Available Positions - Administrative Assistant",
    "description_html": "<p>&nbsp;</p><h3><strong>Position Summary</strong></h3><p>The Administrative Assistant supports the daily operations of the school office while serving as a welcoming and professional presence for students, families, staff, and visitors. This role is essential in maintaining efficient communication, accurate records, and a faith-centered environment that reflects the mission of the school and the teachings of the Catholic Church.</p><h3><br></h3><h3><strong>Key Responsibilities</strong></h3><p><br></p><p><strong>Office Administration</strong></p><ul><li>Serve as the primary point of contact for the school office (phone, email, and in-person visitors)&nbsp;</li><li>Maintain student records, attendance, and general office files&nbsp;</li><li>Assist with data entry and reporting in school management systems (e.g., Sycamore or similar)&nbsp;</li><li>Manage calendars, schedule meetings, and coordinate appointments for administration&nbsp;</li></ul><p><strong>Communication &amp; Customer Service</strong></p><ul><li>Provide friendly, professional support to parents, students, and staff&nbsp;</li><li>Assist in preparing school communications (newsletters, emails, bulletins)&nbsp;</li><li>Coordinate distribution of forms, announcements, and school materials&nbsp;</li></ul><p><strong>Student &amp; Staff Support</strong></p><ul><li>Assist with student check-in/check-out and attendance tracking&nbsp;</li><li>Support teachers and staff with clerical needs (copies, forms, supply requests)&nbsp;</li><li>Help coordinate substitute coverage and staff absences as needed&nbsp;</li></ul><p><strong>Financial &amp; Operational Support</strong></p><ul><li>Assist with processing payments, tracking fees, and basic bookkeeping tasks&nbsp;</li><li>Support tuition and registration processes (FACTS or similar systems)&nbsp;</li><li>Maintain inventory of office supplies and place orders as needed&nbsp;</li></ul><p><strong>Events &amp; School Activities</strong></p><ul><li>Assist in planning and coordinating school events, meetings, and activities&nbsp;</li><li>Support sacramental preparation logistics and school liturgies&nbsp;</li><li>Help organize parent meetings, open houses, and special programs&nbsp;</li></ul><h3><strong>Faith &amp; Mission Alignment</strong></h3><ul><li>Support and uphold the mission and values of the Catholic Church and the school&nbsp;</li><li>Model Christian values in all interactions&nbsp;</li><li>Participate in school prayer, liturgies, and faith-based activities as appropriate&nbsp;</li><li>Maintain confidentiality and professionalism at all times</li></ul>",
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      "datePosted": "2026-05-05T13:40:53-05:00",
      "description": "<p>Description</p><p> </p><h3><strong>Position Summary</strong></h3><p>The Administrative Assistant supports the daily operations of the school office while serving as a welcoming and professional presence for students, families, staff, and visitors. This role is essential in maintaining efficient communication, accurate records, and a faith-centered environment that reflects the mission of the school and the teachings of the Catholic Church.</p><h3><br/></h3><h3><strong>Key Responsibilities</strong></h3><p><br/></p><p><strong>Office Administration</strong></p><ul><li>Serve as the primary point of contact for the school office (phone, email, and in-person visitors) </li><li>Maintain student records, attendance, and general office files </li><li>Assist with data entry and reporting in school management systems (e.g., Sycamore or similar) </li><li>Manage calendars, schedule meetings, and coordinate appointments for administration </li></ul><p><strong>Communication & Customer Service</strong></p><ul><li>Provide friendly, professional support to parents, students, and staff </li><li>Assist in preparing school communications (newsletters, emails, bulletins) </li><li>Coordinate distribution of forms, announcements, and school materials </li></ul><p><strong>Student & Staff Support</strong></p><ul><li>Assist with student check-in/check-out and attendance tracking </li><li>Support teachers and staff with clerical needs (copies, forms, supply requests) </li><li>Help coordinate substitute coverage and staff absences as needed </li></ul><p><strong>Financial & Operational Support</strong></p><ul><li>Assist with processing payments, tracking fees, and basic bookkeeping tasks </li><li>Support tuition and registration processes (FACTS or similar systems) </li><li>Maintain inventory of office supplies and place orders as needed </li></ul><p><strong>Events & School Activities</strong></p><ul><li>Assist in planning and coordinating school events, meetings, and activities </li><li>Support sacramental preparation logistics and school liturgies </li><li>Help organize parent meetings, open houses, and special programs </li></ul><h3><strong>Faith & Mission Alignment</strong></h3><ul><li>Support and uphold the mission and values of the Catholic Church and the school </li><li>Model Christian values in all interactions </li><li>Participate in school prayer, liturgies, and faith-based activities as appropriate </li><li>Maintain confidentiality and professionalism at all times</li></ul><p>Requirements</p><p> </p><h3><strong>Qualifications</strong></h3><p><strong>Required:</strong></p><ul><li>High school diploma or equivalent </li><li>2+ years of administrative or office experience </li><li>Strong organizational and communication skills </li><li>Proficiency in Microsoft Office / Google Workspace </li><li>Ability to multitask and work in a fast-paced environment </li><li>Commitment to maintaining confidentiality </li></ul><p><strong>Preferred:</strong></p><ul><li>Experience in a school or parish setting </li><li>Familiarity with student information systems (e.g., Sycamore, PowerSchool) </li><li>Basic knowledge of bookkeeping or financial processes </li><li>Practicing Catholic or willingness to support Catholic mission and values </li></ul><p>  </p><p>Note: All employees are required to consent to a background check, commit to our Code of Conduct policy, and complete online and in-person trainings prior to hire.</p><p>Visitation offers a comprehensive benefits program, including medical, dental and vision plans, STD/LTD fully paid by the employer, retirement plans including a 403b plan and a defined benefit pension plan. Paid time off includes generous Vacation and Sick leaves, plus paid Holidays. </p>",
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          "postalCode": "64112",
          "addressRegion": "MO",
          "streetAddress": "5141 Main St",
          "addressCountry": "US",
          "addressLocality": "Kansas City"
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        "name": "Visitation Catholic Church Kansas City",
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    "requirements_html": "<p>&nbsp;</p><h3><strong>Qualifications</strong></h3><p><strong>Required:</strong></p><ul><li>High school diploma or equivalent&nbsp;</li><li>2+ years of administrative or office experience&nbsp;</li><li>Strong organizational and communication skills&nbsp;</li><li>Proficiency in Microsoft Office / Google Workspace&nbsp;</li><li>Ability to multitask and work in a fast-paced environment&nbsp;</li><li>Commitment to maintaining confidentiality&nbsp;</li></ul><p><strong>Preferred:</strong></p><ul><li>Experience in a school or parish setting&nbsp;</li><li>Familiarity with student information systems (e.g., Sycamore, PowerSchool)&nbsp;</li><li>Basic knowledge of bookkeeping or financial processes&nbsp;</li><li>Practicing Catholic or willingness to support Catholic mission and values&nbsp;</li></ul><p>&nbsp;&nbsp;</p><p>Note: All employees are required to consent to a background check, commit to our Code of Conduct policy, and complete online and in-person trainings prior to hire.</p><p>Visitation offers a comprehensive benefits program, including medical, dental and vision plans, STD/LTD fully paid by the employer, retirement plans including a 403b plan and a defined benefit pension plan. Paid time off includes generous Vacation and Sick leaves, plus paid Holidays.&nbsp;</p>",
    "requirements_text": "Qualifications\n Required:\n High school diploma or equivalent\n 2+ years of administrative or office experience\n Strong organizational and communication skills\n Proficiency in Microsoft Office / Google Workspace\n Ability to multitask and work in a fast-paced environment\n Commitment to maintaining confidentiality\n Preferred:\n Experience in a school or parish setting\n Familiarity with student information systems (e.g., Sycamore, PowerSchool)\n Basic knowledge of bookkeeping or financial processes\n Practicing Catholic or willingness to support Catholic mission and values\n Note: All employees are required to consent to a background check, commit to our Code of Conduct policy, and complete online and in-person trainings prior to hire.\n Visitation offers a comprehensive benefits program, including medical, dental and vision plans, STD/LTD fully paid by the employer, retirement plans including a 403b plan and a defined benefit pension plan. Paid time off includes generous Vacation and Sick leaves, plus paid Holidays."
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      "Name": "Visitation Catholic Church Kansas City",
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      "Address": "5141 Main St",
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