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BLANK AST 3
Iazuqy Fa Ocs Oraclecloud Com CX 1 · San Francisco, CA, United States; ZSFG Building 5 - FL 07 - RM 7M8, San Francisco, CA, US · On Site · Active · Oracle Recruiting Cloud / Fusion HCM
Job facts
| Field | Value |
|---|---|
| Company | Iazuqy Fa Ocs Oraclecloud Com CX 1 |
| Title | BLANK AST 3 |
| Normalized title | - |
| Department / team | General Administration |
| Location | San Francisco, CA, United States |
| Work model | On Site |
| Employment type | Full Time |
| Salary | - |
| Status | active |
| ATS provider | Oracle Recruiting Cloud / Fusion HCM |
| Posted / first seen | 2026-05-18 / 2026-05-31 |
| Changed / last seen | 2026-06-02 / 2026-06-22 |
Related slices
| Page | What it contains | Open |
|---|---|---|
| Company jobs | Active postings from Iazuqy Fa Ocs Oraclecloud Com CX 1. | Open |
| Company breakdowns | Role, location, ATS, and work model facets for this company. | Open |
| ATS provider jobs | Active postings observed through Oracle Recruiting Cloud / Fusion HCM. | Open |
| Provider filtered search | The same provider as a filtered job collection. | Open |
| City jobs | Active postings in San Francisco. | Open |
| Department jobs | Active postings in General Administration. | Open |
| Work model jobs | Active On Site postings. | Open |
| Lifecycle events | Open, update, close, and reopen events for this posting. | Open |
| Original posting | Canonical source or apply URL captured from the ATS. | Open |
Linked records
| Company | Iazuqy Fa Ocs Oraclecloud Com CX 1 |
| Source | 1ec01ec1-9ec0-4ca7-9242-3de42049e519 |
| ATS provider | Oracle Recruiting Cloud / Fusion HCM |
Description
Description
Please note: this is a temporary opportunity through September 1, 2026; potential for extension. Fully on-site, ICAP Division, ZSFG. Required: Bilingual in Spanish.
The Division of Infant, Child, and Adolescent Psychiatry (ICAP) is part of the Department of Psychiatry at Zuckerberg San Francisco General Hospital and Trauma Center (ZSFG). Our mission is to provide high quality, culturally tailored, trauma-informed mental health services for youth (birth to age 24) and their families, across clinical, community-based, training, and research settings. Under the supervision of the Division Administrator, this on-site position supports ICAP’s administrative office and operational staff, coordinating supplies, equipment, and division-wide administrative functions.
Responsibilities
1) Clinical/Medical Program Support
Complete referrals and schedule appointments for ICAP clinics
Contact patients for reminders and clinic-related services
Greet visitors, assess needs, and refer to appropriate resources
Serve as the central administrative contact for ICAP division
Relay, triage, and route messages to team members, faculty, and staff
Manage phone lines, voicemail, and incoming packages
Maintain administrative equipment (copiers, printers, fax)
Provide administrative support for clinicians and psychiatrists
Maintain file organization and oversee supply inventory/storage
Ensure client database maintenance and generate reports as needed
Open/close client charts and verify eligibility as necessary
Issue and monitor transportation vouchers and mobile phones, reconcile monthly charges, and supply the Administrator with timely billing information.
2) Facility/Office Management & IT Helpdesk Support
Organize office layout and procure necessary equipment
Maintain office cleanliness and central office organization
Provide first-line IT support; submit facilities work orders (via ZSFG/UCSF systems)
Act as telecommunications liaison; manage phone service requests and maintain/update phone lists
Maintain ICAP space database; manage onboarding for new staff (accounts, IT setup, space assessments)
Take meeting minutes and distribute them
Order and track IT/AV equipment
Assist with division event planning (Staff Appreciation, Holidays, Farewell, Welcome events)
Manage event logistics (food orders, room setup, sign-in, reimbursements, flyer distribution)
3) Data, Reporting, and Administrative Compliance
Maintain and update data-related spreadsheets and dashboards (e.g., PURQC, UOS)
Collect, format, and report data to support division leadership
Draft, edit, and format reports and presentations.
Review and update clinical and administrative policies; ensure compliance with deadlines
Integrate data from multiple sources (EHR, spreadsheets, budgets, policies) to produce consolidated reports for leadership
Assist with expense reporting, reimbursement processes, and vendor payments
Review invoices for accuracy and escalate discrepancies
Maintain secure physical and digital filing systems
4) Training, Meetings, and Documentation
Arrange venues, A/V equipment, conferencing (Zoom/Teams), and catering as neede d
Prepare agendas, take and disseminate meeting minutes, and track action items
Support scheduling of complex meetings and coordination with multiple departments
Manage communications and RSVPs for events
Prepare and maintain administrative binders, training checklists, and documentation organization
Develop and maintain standard operating procedures (SOPs) for administrative workflows
Manage and oversee the scheduling for senior leadership, including calendar organization, meeting coordination across teams, travel arrangements when needed, and pre-meeting briefings
5) Special Projects and Cross-Functional Support
Lead or support division-wide projects as needed (e.g., workflow improvements, policy updates)
Coordinate with clinical leaders for coverage and admin needs
Qualifications
Required:
Bilingual in Spanish
High school diploma or GED; 4 years of related experience, or an equivalent combination
Ability to work cooperatively and communicate effectively with diverse teams
Ability to interact with clients and visitors in a professional, courteous, and inclusive manner.
Detail-oriented with strong written and verbal communication
Advanced proficiency in Microsoft Office 365 or Google Workspace (Word, Excel, PowerPoint) and capable of managing Access and Excel databases
Experience with electronic health records and data integrity
Ability to manage multiple tasks, set priorities, and meet deadlines
Ability to maintain confidentiality and handle sensitive client and staff information with discretion.
Knowledge of privacy and confidentiality standards in healthcare settings
Preferred :
Prior experience in a hospital or behavioral health administrative role
Familiarity with Epic or other EHR systems; proficiency in data extraction for reporting
Experience with event planning and coordination
Company
About UCSF
The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world’s leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.
Pride Values
UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence – also known as our PRIDE values .
In addition to our PRIDE values, UCSF is committed to equity – both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available here .
Join us to find a rewarding career contributing to improving healthcare worldwide.
Equal Employment Opportunity
The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.
Salary Information
The final salary and offer components are subject to additional approvals based on UC policy.
Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement.
To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html
Full job record
| Job ID | 72c15657884ff83aeada0336ef29b7f6f0ff18d7 |
| Org ID | b73f2bf1-b0ab-47ed-8db1-1f14a038aa7c |
| Source ID | 1ec01ec1-9ec0-4ca7-9242-3de42049e519 |
| Board ID | 1ec01ec1-9ec0-4ca7-9242-3de42049e519 |
| Provider | oracle_hcm |
| Provider Job Key | 3070 |
| Title | BLANK AST 3 |
| Normalized Title | — |
| Status | active |
| Active | yes |
| Location Text | San Francisco, CA, United States; ZSFG Building 5 - FL 07 - RM 7M8, San Francisco, CA, US |
| Department | General Administration |
| Team | — |
| Employment Type | full_time |
| Workplace Type | on_site |
| Remote Policy | — |
| Country | United States |
| Region | CA |
| City | San Francisco |
| Salary Raw | Description Please note: this is a temporary opportunity through September 1, 2026; potential for extension. Fully on-site, ICAP Division, ZSFG. Required: Bilingual in Spanish. The Division of Infant, Child, and Adolescent Psychiatry (ICAP) is part of the Department of Psychiatry at Zuckerberg San Francisco General Hospital and Trauma Center (ZSFG). Our mission is to provide high quality, culturally tailored, trauma-informed mental health services for youth (birth to age 24) and their families, across clinical, community-based, training, and research settings. Under the supervision of the Division Administrator, this on-site position supports ICAP’s administrative office and operational staff, coordinating supplies, equipment, and division-wide administrative functions. Responsibilities 1) Clinical/Medical Program Support Complete referrals and schedule appointments for ICAP clinics Contact patients for reminders and clinic-related services Greet visitors, assess needs, and refer to appropriate resources Serve as the central administrative contact for ICAP division Relay, triage, and route messages to team members, faculty, and staff Manage phone lines, voicemail, and incoming packages Maintain administrative equipment (copiers, printers, fax) Provide administrative support for clinicians and psychiatrists Maintain file organization and oversee supply inventory/storage Ensure client database maintenance and generate reports as needed Open/close client charts and verify eligibility as necessary Issue and monitor transportation vouchers and mobile phones, reconcile monthly charges, and supply the Administrator with timely billing information. 2) Facility/Office Management & IT Helpdesk Support Organize office layout and procure necessary equipment Maintain office cleanliness and central office organization Provide first-line IT support; submit facilities work orders (via ZSFG/UCSF systems) Act as telecommunications liaison; manage phone service requests and maintain/update phone lists Maintain ICAP space database; manage onboarding for new staff (accounts, IT setup, space assessments) Take meeting minutes and distribute them Order and track IT/AV equipment Assist with division event planning (Staff Appreciation, Holidays, Farewell, Welcome events) Manage event logistics (food orders, room setup, sign-in, reimbursements, flyer distribution) 3) Data, Reporting, and Administrative Compliance Maintain and update data-related spreadsheets and dashboards (e.g., PURQC, UOS) Collect, format, and report data to support division leadership Draft, edit, and format reports and presentations. Review and update clinical and administrative policies; ensure compliance with deadlines Integrate data from multiple sources (EHR, spreadsheets, budgets, policies) to produce consolidated reports for leadership Assist with expense reporting, reimbursement processes, and vendor payments Review invoices for accuracy and escalate discrepancies Maintain secure physical and digital filing systems 4) Training, Meetings, and Documentation Arrange venues, A/V equipment, conferencing (Zoom/Teams), and catering as neede d Prepare agendas, take and disseminate meeting minutes, and track action items Support scheduling of complex meetings and coordination with multiple departments Manage communications and RSVPs for events Prepare and maintain administrative binders, training checklists, and documentation organization Develop and maintain standard operating procedures (SOPs) for administrative workflows Manage and oversee the scheduling for senior leadership, including calendar organization, meeting coordination across teams, travel arrangements when needed, and pre-meeting briefings 5) Special Projects and Cross-Functional Support Lead or support division-wide projects as needed (e.g., workflow improvements, policy updates) Coordinate with clinical leaders for coverage and admin needs Qualifications Required: Bilingual in Spanish High school diploma or GED; 4 years of related experience, or an equivalent combination Ability to work cooperatively and communicate effectively with diverse teams Ability to interact with clients and visitors in a professional, courteous, and inclusive manner. Detail-oriented with strong written and verbal communication Advanced proficiency in Microsoft Office 365 or Google Workspace (Word, Excel, PowerPoint) and capable of managing Access and Excel databases Experience with electronic health records and data integrity Ability to manage multiple tasks, set priorities, and meet deadlines Ability to maintain confidentiality and handle sensitive client and staff information with discretion. Knowledge of privacy and confidentiality standards in healthcare settings Preferred : Prior experience in a hospital or behavioral health administrative role Familiarity with Epic or other EHR systems; proficiency in data extraction for reporting Experience with event planning and coordination Company About UCSF The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world’s leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells. Pride Values UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence – also known as our PRIDE values . In addition to our PRIDE values, UCSF is committed to equity – both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available here . Join us to find a rewarding career contributing to improving healthcare worldwide. Equal Employment Opportunity The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law. Salary Information The final salary and offer components are subject to additional approvals based on UC policy. Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement. To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html |
| Salary Min | — |
| Salary Max | — |
| Salary Currency | — |
| Salary Period | month |
| Source URL | https://iazuqy.fa.ocs.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/job/3070 |
| Apply URL | https://iazuqy.fa.ocs.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/job/3070 |
| First Seen At | 2026-05-31 17:57:33Z |
| Last Seen At | 2026-06-22 15:09:32Z |
| Last Checked At | 2026-06-22 15:09:32Z |
| Last Changed At | 2026-06-02 11:37:10Z |
| Inactive At | — |
| Source Posted At | 2026-05-18 00:00:00Z |
| Source Updated At | — |
| Raw Payload Uri | s3://job-postings-prod-raw-590183727216/raw/provider=oracle_hcm/board=iazuqy.fa.ocs.oraclecloud.com|CX_1/date=2026-06-22/2026-06-22T15-08-04-565Z-700e501ca0122fdf818744e06a8be022bd3d408a345110fe8c8401c4bdb6aaac.json |
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"ExternalDescriptionStr": "<p style=\"background-color: white; margin-bottom: 15pt;\"><span style=\"color: black; font-family: "Public sans", serif;\"><strong>Please note: this is a temporary opportunity through September 1, 2026; potential for extension. Fully on-site, ICAP Division, ZSFG. Required: Bilingual in Spanish.</strong></span></p><p style=\"background-color: white; margin-bottom: 15pt;\"><span style=\"color: black; font-family: "Public sans", serif;\">The Division of Infant, Child, and Adolescent Psychiatry (ICAP) is part of the Department of Psychiatry at Zuckerberg San Francisco General Hospital and Trauma Center (ZSFG). Our mission is to provide high quality, culturally tailored, trauma-informed mental health services for youth (birth to age 24) and their families, across clinical, community-based, training, and research settings. Under the supervision of the Division Administrator, this on-site position supports ICAP’s administrative office and operational staff, coordinating supplies, equipment, and division-wide administrative functions. </span></p>",
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"CorporateDescriptionStr": "<div>\n <b>About UCSF</b>\n</div>\n<div>\n <br>\n</div>\n<div>\n The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world’s leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.\n</div>\n<div>\n <br>\n</div>\n<div>\n <b>Pride Values</b>\n</div>\n<div>\n <br>\n</div>\n<div>\n UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence – also known as <a href=\"https://www.ucsf.edu/about/mission-and-values\" target=\"_blank\" rel=\"nofollow\">our PRIDE values</a>.\n</div>\n<div>\n <br>\n</div>\n<div>\n In addition to our PRIDE values, UCSF is committed to equity – both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available <a href=\"https://diversity.ucsf.edu/\" target=\"_blank\" rel=\"nofollow\">here</a>.\n</div>\n<div>\n <br>\n</div>\n<div>\n Join us to find a rewarding career contributing to improving healthcare worldwide.\n</div>\n<div>\n <b><br></b>\n</div>\n<div>\n <b>Equal Employment Opportunity</b>\n</div>\n<div>\n <br>\n</div>\n<div>\n <i>The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.</i>\n</div>\n<div>\n <i><br></i>\n</div>\n<div>\n <div>\n <b>Salary Information</b>\n </div>\n <div>\n <br>\n </div>\n <div>\n The final salary and offer components are subject to additional approvals based on UC policy.\n </div>\n <div>\n <br>\n </div>\n <div>\n Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement.\n </div>\n <div>\n <br>\n </div>\n <div>\n To learn more about the benefits of working at UCSF, including total compensation, please visit: <a href=\"https://nam10.safelinks.protection.outlook.com/?url=https%3A%2F%2Furldefense.com%2Fv3%2F__https%3A%2Fucnet.universityofcalifornia.edu%2Fcompensation-and-benefits%2Findex.html__%3B!!LQC6Cpwp!uPLWUNVR0rFXMaSxiegp2raBmrA8C98l3-u68X5cON0um3OJMU_XUivT5BcOsGRYxtGPmgcRECZCCPoE3BWZz30_aN1A%24&data=05%7C02%7Ckellestad%40deloitte.com%7C09196a31acf74487ae9208de8b4b632a%7C36da45f1dd2c4d1faf135abe46b99921%7C0%7C0%7C639101353128138525%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=YCGJ3ybBxqEKRAZBHus2KaGkepN2dmG3pACwRBxDLng%3D&reserved=0\" target=\"_blank\" rel=\"nofollow\">https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html</a>\n </div>\n <div style=\"font-style:italic\">\n <br>\n </div>\n</div>",
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"ExternalResponsibilitiesStr": "<p style=\"background-color: white; margin-bottom: 15pt;\"><span style=\"color: black; font-family: "Public sans", serif;\">1) Clinical/Medical Program Support</span></p><ul style=\"list-style-type: disc; padding-left: 33px;\"><li><p style=\"background-color: white;\"><span style=\"color: black; font-family: "Public sans", serif;\">Complete referrals and schedule appointments for ICAP clinics</span></p></li><li><p style=\"background-color: white;\"><span style=\"color: black; font-family: "Public sans", serif;\">Contact patients for reminders and clinic-related services</span></p></li><li><p style=\"background-color: white;\"><span style=\"color: black; font-family: "Public sans", serif;\">Greet visitors, assess needs, and refer to appropriate resources</span></p></li><li><p style=\"background-color: white;\"><span style=\"color: black; font-family: "Public sans", serif;\">Serve as the central administrative contact for ICAP division</span></p></li><li><p style=\"background-color: white;\"><span style=\"color: black; font-family: "Public sans", serif;\">Relay, triage, and route messages to team members, faculty, and staff</span></p></li><li><p style=\"background-color: white;\"><span style=\"color: black; font-family: "Public sans", serif;\">Manage phone lines, voicemail, and incoming packages</span></p></li><li><p style=\"background-color: white;\"><span style=\"color: black; font-family: "Public sans", serif;\">Maintain administrative equipment (copiers, printers, fax)</span></p></li><li><p style=\"background-color: white;\"><span style=\"color: black; font-family: "Public sans", serif;\">Provide administrative support for clinicians and psychiatrists</span></p></li><li><p style=\"background-color: white;\"><span style=\"color: black; font-family: "Public sans", serif;\">Maintain file organization and oversee supply inventory/storage</span></p></li><li><p style=\"background-color: white;\"><span style=\"color: black; font-family: "Public sans", serif;\">Ensure client database maintenance and generate reports as needed</span></p></li><li><p style=\"background-color: white;\"><span style=\"color: black; font-family: "Public sans", serif;\">Open/close client charts and verify eligibility as necessary</span></p></li><li><p style=\"background-color: white;\"><span style=\"background-color: white; color: black; font-family: "Public sans", serif;\">Issue and monitor transportation vouchers and mobile phones, reconcile monthly charges, and supply the Administrator with timely billing information.</span><br> </p></li></ul><p style=\"background-color: white; margin-left: 6.75pt;\"><span style=\"color: black; font-family: "Public sans", serif;\">2) Facility/Office Management & IT Helpdesk Support</span></p><ul style=\"list-style-type: disc; padding-left: 33px;\"><li><p style=\"background-color: white;\"><span style=\"color: black; font-family: "Public sans", serif;\">Organize office layout and procure necessary equipment</span></p></li><li><p style=\"background-color: white;\"><span style=\"color: black; font-family: "Public sans", serif;\">Maintain office cleanliness and central office organization</span></p></li><li><p style=\"background-color: white;\"><span style=\"color: black; font-family: "Public sans", serif;\">Provide first-line IT support; submit facilities work orders (via ZSFG/UCSF systems)</span></p></li><li><p style=\"background-color: white;\"><span style=\"color: black; font-family: "Public sans", serif;\">Act as telecommunications liaison; manage phone service requests and maintain/update phone lists</span></p></li><li><p style=\"background-color: white;\"><span style=\"color: black; font-family: "Public sans", serif;\">Maintain ICAP space database; manage onboarding for new staff (accounts, IT setup, space assessments)</span></p></li><li><p style=\"background-color: white;\"><span style=\"color: black; font-family: "Public sans", serif;\">Take meeting minutes and distribute them</span></p></li><li><p style=\"background-color: white;\"><span style=\"color: black; font-family: "Public sans", serif;\">Order and track IT/AV equipment</span></p></li><li><p style=\"background-color: white;\"><span style=\"color: black; font-family: "Public sans", serif;\">Assist with division event planning (Staff Appreciation, Holidays, Farewell, Welcome events)</span></p></li><li><p style=\"background-color: white;\"><span style=\"color: black; font-family: "Public sans", serif;\">Manage event logistics (food orders, room setup, sign-in, reimbursements, flyer distribution)</span><br> </p></li></ul><p style=\"background-color: white; margin-bottom: 15pt;\"><span style=\"color: black; font-family: "Public sans", serif;\">3) Data, Reporting, and Administrative Compliance</span></p><ul style=\"list-style-type: disc; padding-left: 33px;\"><li><p style=\"background-color: white;\"><span style=\"color: black; font-family: "Public sans", serif;\">Maintain and update data-related spreadsheets and dashboards (e.g., PURQC, UOS)</span></p></li><li><p style=\"background-color: white;\"><span style=\"color: black; font-family: "Public sans", serif;\">Collect, format, and report data to support division leadership</span></p></li><li><p style=\"background-color: white;\"><span style=\"color: black; font-family: "Public sans", serif;\">Draft, edit, and format reports and presentations.</span></p></li><li><p style=\"background-color: white;\"><span style=\"color: black; font-family: "Public sans", serif;\">Review and update clinical and administrative policies; ensure compliance with deadlines</span></p></li><li><p style=\"background-color: white;\"><span style=\"color: black; font-family: "Public sans", serif;\">Integrate data from multiple sources (EHR, spreadsheets, budgets, policies) to produce consolidated reports for leadership</span></p></li><li><p style=\"background-color: white;\"><span style=\"color: black; font-family: "Public sans", serif;\">Assist with expense reporting, reimbursement processes, and vendor payments</span></p></li><li><p style=\"background-color: white;\"><span style=\"color: black; font-family: "Public sans", serif;\">Review invoices for accuracy and escalate discrepancies</span></p></li><li><p style=\"background-color: white;\"><span style=\"color: black; font-family: "Public sans", serif;\">Maintain secure physical and digital filing systems</span><br> </p></li></ul><p style=\"background-color: white;\"><span style=\"color: black; font-family: "Public sans", serif;\">4) Training, Meetings, and Documentation</span></p><ul style=\"list-style-type: disc; padding-left: 33px;\"><li><p style=\"background-color: white;\"><span style=\"background-color: white; color: black; font-family: "Public sans", serif;\">Arrange venues, A/V equipment, conferencing (Zoom/Teams), and catering as neede</span><span style=\"color: black; font-family: "Public sans", serif;\">d</span></p></li><li><p style=\"background-color: white;\"><span style=\"color: black; font-family: "Public sans", serif;\">Prepare agendas, take and disseminate meeting minutes, and track action items </span></p></li><li><p style=\"background-color: white;\"><span style=\"color: black; font-family: "Public sans", serif;\">Support scheduling of complex meetings and coordination with multiple departments</span></p></li><li><p style=\"background-color: white;\"><span style=\"background-color: white; color: black; font-family: "Public sans", serif;\">Manage communications and RSVPs for events</span></p></li><li><p style=\"background-color: white;\"><span style=\"color: black; font-family: "Public sans", serif;\">Prepare and maintain administrative binders, training checklists, and documentation organization</span></p></li><li><p style=\"background-color: white;\"><span style=\"background-color: white; color: black; font-family: "Public sans", serif;\">Develop and maintain standard operating procedures (SOPs) for administrative workflows</span></p></li><li><p style=\"background-color: white;\"><span style=\"background-color: white; color: black; font-family: "Public sans", serif;\">Manage and oversee the scheduling for senior leadership, including calendar organization, meeting coordination across teams, travel arrangements when needed, and pre-meeting briefings</span><br> </p></li></ul><p style=\"background-color: white; margin-bottom: 15pt;\"><span style=\"color: black; font-family: "Public sans", serif;\">5) Special Projects and Cross-Functional Support</span></p><ul style=\"list-style-type: disc; padding-left: 33px;\"><li><p style=\"background-color: white;\"><span style=\"color: black; font-family: "Public sans", serif;\">Lead or support division-wide projects as needed (e.g., workflow improvements, policy updates)</span></p></li><li><p style=\"background-color: white;\"><span style=\"color: black; font-family: "Public sans", serif;\">Coordinate with clinical leaders for coverage and admin needs</span></p></li></ul><p style=\"background-color: white; margin-bottom: 15pt;\"> </p>",
"InternalResponsibilitiesStr": "<p style=\"background-color: white; margin-bottom: 15pt;\"><span style=\"color: black; font-family: "Public sans", serif;\">1) Clinical/Medical Program Support</span></p><ul style=\"list-style-type: disc; padding-left: 33px;\"><li><p style=\"background-color: white;\"><span style=\"color: black; font-family: "Public sans", serif;\">Complete referrals and schedule appointments for ICAP clinics</span></p></li><li><p style=\"background-color: white;\"><span style=\"color: black; font-family: "Public sans", serif;\">Contact patients for reminders and clinic-related services</span></p></li><li><p style=\"background-color: white;\"><span style=\"color: black; font-family: "Public sans", serif;\">Greet visitors, assess needs, and refer to appropriate resources</span></p></li><li><p style=\"background-color: white;\"><span style=\"color: black; font-family: "Public sans", serif;\">Serve as the central administrative contact for ICAP division</span></p></li><li><p style=\"background-color: white;\"><span style=\"color: black; font-family: "Public sans", serif;\">Relay, triage, and route messages to team members, faculty, and staff</span></p></li><li><p style=\"background-color: white;\"><span style=\"color: black; font-family: "Public sans", serif;\">Manage phone lines, voicemail, and incoming packages</span></p></li><li><p style=\"background-color: white;\"><span style=\"color: black; font-family: "Public sans", serif;\">Maintain administrative equipment (copiers, printers, fax)</span></p></li><li><p style=\"background-color: white;\"><span style=\"color: black; font-family: "Public sans", serif;\">Provide administrative support for clinicians and psychiatrists</span></p></li><li><p style=\"background-color: white;\"><span style=\"color: black; font-family: "Public sans", serif;\">Maintain file organization and oversee supply inventory/storage</span></p></li><li><p style=\"background-color: white;\"><span style=\"color: black; font-family: "Public sans", serif;\">Ensure client database maintenance and generate reports as needed</span></p></li><li><p style=\"background-color: white;\"><span style=\"color: black; font-family: "Public sans", serif;\">Open/close client charts and verify eligibility as necessary</span></p></li><li><p style=\"background-color: white;\"><span style=\"background-color: white; color: black; font-family: "Public sans", serif;\">Issue and monitor transportation vouchers and mobile phones, reconcile monthly charges, and supply the Administrator with timely billing information.</span><br> </p></li></ul><p style=\"background-color: white; margin-left: 6.75pt;\"><span style=\"color: black; font-family: "Public sans", serif;\">2) Facility/Office Management & IT Helpdesk Support</span></p><ul style=\"list-style-type: disc; padding-left: 33px;\"><li><p style=\"background-color: white;\"><span style=\"color: black; font-family: "Public sans", serif;\">Organize office layout and procure necessary equipment</span></p></li><li><p style=\"background-color: white;\"><span style=\"color: black; font-family: "Public sans", serif;\">Maintain office cleanliness and central office organization</span></p></li><li><p style=\"background-color: white;\"><span style=\"color: black; font-family: "Public sans", serif;\">Provide first-line IT support; submit facilities work orders (via ZSFG/UCSF systems)</span></p></li><li><p style=\"background-color: white;\"><span style=\"color: black; font-family: "Public sans", serif;\">Act as telecommunications liaison; manage phone service requests and maintain/update phone lists</span></p></li><li><p style=\"background-color: white;\"><span style=\"color: black; font-family: "Public sans", serif;\">Maintain ICAP space database; manage onboarding for new staff (accounts, IT setup, space assessments)</span></p></li><li><p style=\"background-color: white;\"><span style=\"color: black; font-family: "Public sans", serif;\">Take meeting minutes and distribute them</span></p></li><li><p style=\"background-color: white;\"><span style=\"color: black; font-family: "Public sans", serif;\">Order and track IT/AV equipment</span></p></li><li><p style=\"background-color: white;\"><span style=\"color: black; font-family: "Public sans", serif;\">Assist with division event planning (Staff Appreciation, Holidays, Farewell, Welcome events)</span></p></li><li><p style=\"background-color: white;\"><span style=\"color: black; font-family: "Public sans", serif;\">Manage event logistics (food orders, room setup, sign-in, reimbursements, flyer distribution)</span><br> </p></li></ul><p style=\"background-color: white; margin-bottom: 15pt;\"><span style=\"color: black; font-family: "Public sans", serif;\">3) Data, Reporting, and Administrative Compliance</span></p><ul style=\"list-style-type: disc; padding-left: 33px;\"><li><p style=\"background-color: white;\"><span style=\"color: black; font-family: "Public sans", serif;\">Maintain and update data-related spreadsheets and dashboards (e.g., PURQC, UOS)</span></p></li><li><p style=\"background-color: white;\"><span style=\"color: black; font-family: "Public sans", serif;\">Collect, format, and report data to support division leadership</span></p></li><li><p style=\"background-color: white;\"><span style=\"color: black; font-family: "Public sans", serif;\">Draft, edit, and format reports and presentations.</span></p></li><li><p style=\"background-color: white;\"><span style=\"color: black; font-family: "Public sans", serif;\">Review and update clinical and administrative policies; ensure compliance with deadlines</span></p></li><li><p style=\"background-color: white;\"><span style=\"color: black; font-family: "Public sans", serif;\">Integrate data from multiple sources (EHR, spreadsheets, budgets, policies) to produce consolidated reports for leadership</span></p></li><li><p style=\"background-color: white;\"><span style=\"color: black; font-family: "Public sans", serif;\">Assist with expense reporting, reimbursement processes, and vendor payments</span></p></li><li><p style=\"background-color: white;\"><span style=\"color: black; font-family: "Public sans", serif;\">Review invoices for accuracy and escalate discrepancies</span></p></li><li><p style=\"background-color: white;\"><span style=\"color: black; font-family: "Public sans", serif;\">Maintain secure physical and digital filing systems</span><br> </p></li></ul><p style=\"background-color: white;\"><span style=\"color: black; 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font-family: "Public sans", serif;\">Prepare and maintain administrative binders, training checklists, and documentation organization</span></p></li><li><p style=\"background-color: white;\"><span style=\"background-color: white; color: black; font-family: "Public sans", serif;\">Develop and maintain standard operating procedures (SOPs) for administrative workflows</span></p></li><li><p style=\"background-color: white;\"><span style=\"background-color: white; color: black; font-family: "Public sans", serif;\">Manage and oversee the scheduling for senior leadership, including calendar organization, meeting coordination across teams, travel arrangements when needed, and pre-meeting briefings</span><br> </p></li></ul><p style=\"background-color: white; margin-bottom: 15pt;\"><span style=\"color: black; font-family: "Public sans", serif;\">5) Special Projects and Cross-Functional Support</span></p><ul style=\"list-style-type: disc; padding-left: 33px;\"><li><p style=\"background-color: white;\"><span style=\"color: black; font-family: "Public sans", serif;\">Lead or support division-wide projects as needed (e.g., workflow improvements, policy updates)</span></p></li><li><p style=\"background-color: white;\"><span style=\"color: black; font-family: "Public sans", serif;\">Coordinate with clinical leaders for coverage and admin needs</span></p></li></ul><p style=\"background-color: white; margin-bottom: 15pt;\"> </p>",
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Rendered from the bluedoor Job Postings API. Reproduce it:
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