RRC - Administrative Assistant III

The Railroad Commission of Texas is a state agency with primary regulatory jurisdiction over the oil and natural gas industry; pipeline transport and pipeline safety; natural gas utilities; the LP-gas industry; and surface mining operations. You can find more details about us on the Railroad Commission of Texas%27 website here https://www.rrc.texas.gov/about-us/. To support our mission to serve Texas, we need great people to join our team. We provide a great working environment along with outstanding benefits, including: Generous paid time off, including vacation, sick time, and at least 12 paid holidays per year Telework options for eligible positions Flexible work schedules Retirement pension with a 150% agency match – you can watch this YouTube video that describes this amazing benefit https://www.youtube.com/watch?v=AJI6M7g73-w 401(k), 457(b) and Roth Health premiums 100% paid for full-time employees Tuition Reimbursement Wellness and Exercise Leave Career development programs/opportunities for advancement For a complete list of our total compensation package, please visit our website at https://www.rrc.texas.gov/about-us/jobs/. To view benefits available to all State of Texas employees, visit the Employee Retirement Systems website at https://ers.texas.gov/benefits-at-a-glance. General Description The Railroad Commission of Texas is seeking an Administrative Assistant in the Office of General Counsel—Legal Enforcement Section. This position provides fundamental administrative support for the Legal Enforcement Section: answers phones for the section, creates documents, files, and reports for the collection and dissemination of information, develops and maintains filing systems, and executes internal administrative support work. Work involves creating enforcement files, entering data, collecting and allocating money received, copying, maintaining supplies, quality control, secretarial work for Deputy General Counsel, assisting Enforcement attorneys and Legal Assistants with filing, research, typing, and mailing. Works under the supervision of the Deputy General Counsel and as a team member with the entire Legal Enforcement Staff. Job Duties: Manage records related to Commission Enforcement cases. Creating, organizing, and closing enforcement, bankruptcy, and reimbursement dockets. Receive and allocate settlement payments. Perform data entry, recording payments, and milestones in docketed cases. Organize and maintain records, compile reports, and timely respond to Commission attorneys and OAG requests with accurate information. Typing, filing, and researching for Deputy General Counsel, attorneys, and legal assistants. Operate Salesforce and MS Office Suite applications, particularly Word, Outlook, and Excel. Answering phones, retrieving and sorting mail, and compiling and copying documents for physical mail-outs. May be required to stand for long periods of time while making copies and performing filing tasks. Research, draft documents, proofread, communicate clearly orally and in writing. Greet and direct visitors to the appropriate staff, perform computer research as assigned, prepare certain recurring reports, and maintain various files (memoranda, T-Bars, section e-mail, correspondence, etc.) in a readily accessible format. Must have physical ability to lift boxes up to 20 lbs., effective verbal, written, and telecommunication skills, and ability to handle multiple tasks. Performs other duties as assigned. For Military Crosswalk information, please visit: https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_AdministrativeSupport.pdf The Railroad Commission of Texas is a state agency with primary regulatory jurisdiction over the oil and natural gas industry; pipeline transport and pipeline safety; natural gas utilities; the LP-gas industry; and surface mining operations. You can find more details about us on the Railroad Commission of Texas%27 website here https://www.rrc.texas.gov/about-us/. To support our mission to serve Texas, we need great people to join our team. We provide a great working environment along with outstanding benefits, including: Generous paid time off, including vacation, sick time, and at least 12 paid holidays per year Telework options for eligible positions Flexible work schedules Retirement pension with a 150% agency match – you can watch this YouTube video that describes this amazing benefit https://www.youtube.com/watch?v=AJI6M7g73-w 401(k), 457(b) and Roth Health premiums 100% paid for full-time employees Tuition Reimbursement Wellness and Exercise Leave Career development programs/opportunities for advancement For a complete list of our total compensation package, please visit our website at https://www.rrc.texas.gov/about-us/jobs/. To view benefits available to all State of Texas employees, visit the Employee Retirement Systems website at https://ers.texas.gov/benefits-at-a-glance. General Description The Railroad Commission of Texas is seeking an Administrative Assistant in the Office of General Counsel—Legal Enforcement Section. This position provides fundamental administrative support for the Legal Enforcement Section: answers phones for the section, creates documents, files, and reports for the collection and dissemination of information, develops and maintains filing systems, and executes internal administrative support work. Work involves creating enforcement files, entering data, collecting and allocating money received, copying, maintaining supplies, quality control, secretarial work for Deputy General Counsel, assisting Enforcement attorneys and Legal Assistants with filing, research, typing, and mailing. Works under the supervision of the Deputy General Counsel and as a team member with the entire Legal Enforcement Staff. Job Duties: Manage records related to Commission Enforcement cases. Creating, organizing, and closing enforcement, bankruptcy, and reimbursement dockets. Receive and allocate settlement payments. Perform data entry, recording payments, and milestones in docketed cases. Organize and maintain records, compile reports, and timely respond to Commission attorneys and OAG requests with accurate information. Typing, filing, and researching for Deputy General Counsel, attorneys, and legal assistants. Operate Salesforce and MS Office Suite applications, particularly Word, Outlook, and Excel. Answering phones, retrieving and sorting mail, and compiling and copying documents for physical mail-outs. May be required to stand for long periods of time while making copies and performing filing tasks. Research, draft documents, proofread, communicate clearly orally and in writing. Greet and direct visitors to the appropriate staff, perform computer research as assigned, prepare certain recurring reports, and maintain various files (memoranda, T-Bars, section e-mail, correspondence, etc.) in a readily accessible format. Must have physical ability to lift boxes up to 20 lbs., effective verbal, written, and telecommunication skills, and ability to handle multiple tasks. Performs other duties as assigned. For Military Crosswalk information, please visit: https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_AdministrativeSupport.pdf Minimum Qualifications: Graduation from High School or GED. Two or more years of related professional administrative experience. Ability to prioritize work assignments, to prepare accurate and grammatically correct written documents, and to organize and index files. Proficiency with MS Office Suite, particularly Word, Outlook, and Excel; familiarity with other computer functions. Effective communication and teamwork skills. Must be willing to work 8:00 AM-5:00 PM Monday through Friday. Experience and education may substitute for each other on a year-for-year basis. Preferred Qualifications: Experience implementing or using an automated docket management system; Familiarity with oil and gas operations and regulations; Knowledge of federal and state statutes, rules, and regulations involving the Administrative Procedure Act, Texas Natural Resources Code, and the Texas Administrative Code; Familiarity with administrative proceedings; Skill in attention to detail and in providing accurate information. Skill in operating standard office equipment. Knowledge, Skills, Abilities: Skill in performing administrative tasks in a professional office; Skill in identifying and compiling file information relevant to Commission Enforcement and Collection actions; Ability to manage a dynamic workload and collaborate with the staff involved in performing the work; Ability to prioritize workloads and meet applicable goals, objectives, and performance metrics; to communicate effectively, both verbally and in writing; Ability to be on time, take initiative, and work independently; Ability to work effectively on a team; Ability to address issues/concerns in a professional manner; Ability to maintain working relationships with internal/external stakeholders; Ability to respond to high-pressure situations and meet changing demands and timelines; Proficient with Microsoft Office Suite and database systems; and Demonstrate excellent organizational, communication, and writing skills. Ability to stoop, reach low and high, push and pull heavy file drawers and/or cart, and lift, carry, and move up to 20 lbs. Ability to maintain an initial set work schedule of 8:00 AM-5:00 PM, Monday through Friday. Work Environment: Primarily indoors with heating and cooling regulated in a general office environment; the noise level in the work environment ranges from low to moderate. Physical Requirements: The physical requirements described here are representative of those an employee must meet to successfully perform the essential functions of this job. Ability to reach high and low; open, close, and retrieve files from file cabinets as well as operate the computer keyboard and appropriate office equipment. Work Hours:  Standard office hours for Commission employees are 8:00 a.m. to 5:00 p.m., Monday through Friday. Our agency offers alternative schedules for employees, provided they do not adversely affect operations or service levels and standard hours of operation are maintained. The Commission may also offer telework in accordance with the agency's approved Telework Plan. Alternate work schedules may be discussed with the hiring manager during the interview process. APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS: Work In Texas (WIT) applicants must complete the CAPPS Recruit Prescreening Questionnaire to be considered for the posting. To complete the Prescreening Questionnaire, go to CAPPS Recruit to register or log in:  https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en Remarks: There are three available positions. Official transcripts, DD214 or DD1300, copies of license/certifications, or other minimum requirement validations will be requested at the time of the job offer. Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa. Criminal background checks will be conducted on all final candidates. An applicant who has been convicted of a criminal offense relevant to the position may be disqualified from employment. THE RAILROAD COMMISSION OF TEXAS ONLY ACCEPTS ONLINE APPLICATIONS FOR THIS POSTING. Due to the high volume of applications, we do not accept telephone calls. Only candidates selected to interview will be contacted. Notifications to applicants are sent electronically to the email address you provide. The Railroad Commission of Texas is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in employment or in the provision of services. The Railroad Commission of Texas is a tobacco-free workplace. Minimum Qualifications: Graduation from High School or GED. Two or more years of related professional administrative experience. Ability to prioritize work assignments, to prepare accurate and grammatically correct written documents, and to organize and index files. Proficiency with MS Office Suite, particularly Word, Outlook, and Excel; familiarity with other computer functions. Effective communication and teamwork skills. Must be willing to work 8:00 AM-5:00 PM Monday through Friday. Experience and education may substitute for each other on a year-for-year basis. Preferred Qualifications: Experience implementing or using an automated docket management system; Familiarity with oil and gas operations and regulations; Knowledge of federal and state statutes, rules, and regulations involving the Administrative Procedure Act, Texas Natural Resources Code, and the Texas Administrative Code; Familiarity with administrative proceedings; Skill in attention to detail and in providing accurate information. Skill in operating standard office equipment. Knowledge, Skills, Abilities: Skill in performing administrative tasks in a professional office; Skill in identifying and compiling file information relevant to Commission Enforcement and Collection actions; Ability to manage a dynamic workload and collaborate with the staff involved in performing the work; Ability to prioritize workloads and meet applicable goals, objectives, and performance metrics; to communicate effectively, both verbally and in writing; Ability to be on time, take initiative, and work independently; Ability to work effectively on a team; Ability to address issues/concerns in a professional manner; Ability to maintain working relationships with internal/external stakeholders; Ability to respond to high-pressure situations and meet changing demands and timelines; Proficient with Microsoft Office Suite and database systems; and Demonstrate excellent organizational, communication, and writing skills. Ability to stoop, reach low and high, push and pull heavy file drawers and/or cart, and lift, carry, and move up to 20 lbs. Ability to maintain an initial set work schedule of 8:00 AM-5:00 PM, Monday through Friday. Work Environment: Primarily indoors with heating and cooling regulated in a general office environment; the noise level in the work environment ranges from low to moderate. Physical Requirements: The physical requirements described here are representative of those an employee must meet to successfully perform the essential functions of this job. Ability to reach high and low; open, close, and retrieve files from file cabinets as well as operate the computer keyboard and appropriate office equipment. Work Hours:  Standard office hours for Commission employees are 8:00 a.m. to 5:00 p.m., Monday through Friday. Our agency offers alternative schedules for employees, provided they do not adversely affect operations or service levels and standard hours of operation are maintained. The Commission may also offer telework in accordance with the agency's approved Telework Plan. Alternate work schedules may be discussed with the hiring manager during the interview process. APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS: Work In Texas (WIT) applicants must complete the CAPPS Recruit Prescreening Questionnaire to be considered for the posting. To complete the Prescreening Questionnaire, go to CAPPS Recruit to register or log in:  https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en Remarks: There are three available positions. Official transcripts, DD214 or DD1300, copies of license/certifications, or other minimum requirement validations will be requested at the time of the job offer. Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa. Criminal background checks will be conducted on all final candidates. An applicant who has been convicted of a criminal offense relevant to the position may be disqualified from employment. THE RAILROAD COMMISSION OF TEXAS ONLY ACCEPTS ONLINE APPLICATIONS FOR THIS POSTING. Due to the high volume of applications, we do not accept telephone calls. Only candidates selected to interview will be contacted. Notifications to applicants are sent electronically to the email address you provide. The Railroad Commission of Texas is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in employment or in the provision of services. The Railroad Commission of Texas is a tobacco-free workplace.

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