Operations & Invoicing Assistant (P2P30042026)

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  "last_changed_at": "2026-05-30T06:01:29.591Z",
  "active_status": "active"
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  "language": "en",
  "location": {
    "raw": "Manila, Manila, Philippines",
    "city": "Manila",
    "region": "Manila",
    "country": "Philippines",
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    "confidence": 0.8
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  "inferred_at": "2026-06-06T10:22:17.258Z",
  "launch_scope": {
    "reason": "bamboohr_production_catalog",
    "included": true,
    "location": {
      "raw": "Manila, Manila, Philippines",
      "city": "Manila",
      "region": "Manila",
      "country": "Philippines",
      "is_remote": false,
      "confidence": 0.8
    },
    "countries": [
      "Philippines"
    ]
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  "remote_policy": null,
  "salary_period": null,
  "workplace_type": null,
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    "id": "198",
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    "atsLocation": {
      "city": "Manila",
      "state": null,
      "country": "Philippines",
      "province": "Manila"
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    "jobOpeningName": "Operations & Invoicing Assistant (P2P30042026)",
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    "employmentStatusLabel": "Full-Time"
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    "datePosted": "2026-05-01",
    "atsLocation": {
      "city": "Manila",
      "state": "Manila",
      "country": "Philippines",
      "countryId": "169"
    },
    "description": "<p><br><span style=\"color: rgb(148, 118, 255); font-size: 14pt; font-weight: bold\">About Us </span></p>\n<p><span style=\"font-size: 12pt\">Buddle was founded to address the growing demand for reliable and efficient staffing solutions across diverse industries globally. Our mission is to seamlessly connect businesses with skilled professionals, fostering long-term partnerships that benefit both parties. At Buddle, we prioritise trust, value, and sustainability in every staffing solution we provide.<br><br></span></p>\n<p><span style=\"color: rgb(148, 118, 255); font-size: 14pt; font-weight: bold\">About the Role</span><span style=\"color: rgb(148, 118, 255); font-size: 14pt\"><br></span><span style=\"font-size: 12pt\">We’re looking for an </span><span style=\"font-size: 12pt; font-weight: bold\">Operations &amp; Invoicing Assistant</span><span style=\"font-size: 12pt\"> to support a fast-paced, production-focused business based in Australia.</span></p>\n<p><span style=\"font-size: 12pt\"><br>In this role, you’ll play a key part in keeping daily operations running smoothly, from ensuring accurate and timely invoicing to supporting broader administrative, financial, and client-facing processes as you grow in the role.</span></p>\n<p><span style=\"font-size: 12pt\">This position is structured with clear progression. You’ll begin with a focused scope (10–15 hours per week) and gradually take on more responsibility, with the opportunity to transition into a full-time role managing core operations and client communication.</span></p>\n<p><span style=\"font-size: 12pt\"><br>If you’re highly organised, detail-oriented, and proactive, and you enjoy taking ownership in a dynamic environment, this role offers strong long-term growth and impact.<br></span><br><span style=\"font-size: 12pt\"><br></span><span style=\"color: rgb(148, 118, 255); font-size: 14pt; font-weight: bold\">Key Responsibilities</span></p>\n<p><span style=\"font-size: 12pt; font-weight: bold\">Stage 1 — Invoicing &amp; Accuracy (Part-Time: 10–15 hours/week)</span></p>\n<ul>\n<li><span style=\"font-size: 12pt\">Review completed jobs daily and ensure all are invoiced within 24 hours</span></li>\n<li><span style=\"font-size: 12pt\">Accurately calculate invoice amounts based on job specifications and pricing guidelines</span></li>\n<li><span style=\"font-size: 12pt\">Create and issue invoices with correct client details and line items</span></li>\n<li><span style=\"font-size: 12pt\">Update internal systems to reflect invoice status and tracking</span></li>\n<li><span style=\"font-size: 12pt\">Identify and flag incomplete or unusual job details for clarification</span></li>\n<li><span style=\"font-size: 12pt\">Escalate exceptions or discrepancies promptly</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-size: 12pt; font-weight: bold\">Stage 2 — Operations, Bookkeeping &amp; Admin (Full-Time)</span></p>\n<ul>\n<li><span style=\"font-size: 12pt\">Monitor outstanding invoices and send timely payment reminders</span></li>\n<li><span style=\"font-size: 12pt\">Support bookkeeping tasks, including reconciliation and maintaining accurate records</span></li>\n<li><span style=\"font-size: 12pt\">Manage and maintain a clean, organised inbox with timely responses</span></li>\n<li><span style=\"font-size: 12pt\">Coordinate purchase orders and track supply deliveries</span></li>\n<li><span style=\"font-size: 12pt\">Maintain accurate and consistent data across internal systems</span></li>\n<li><span style=\"font-size: 12pt\">Prepare and send regular reports to clients and internal stakeholders</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-size: 12pt; font-weight: bold\">Stage 3 — Client Management &amp; Business Support (Full-Time)</span></p>\n<ul>\n<li><span style=\"font-size: 12pt\">Serve as the primary point of contact for client enquiries via email and calls</span></li>\n<li><span style=\"font-size: 12pt\">Build and maintain strong relationships with clients</span></li>\n<li><span style=\"font-size: 12pt\">Proactively follow up on ongoing and upcoming jobs</span></li>\n<li><span style=\"font-size: 12pt\">Support sales efforts by following up leads and identifying opportunities</span></li>\n<li><span style=\"font-size: 12pt\">Assist in preparing quotes for non-standard or larger jobs</span></li>\n<li><span style=\"font-size: 12pt\">Track client activity and contribute to business performance reporting</span></li>\n</ul>\n<p><span style=\"font-size: 12pt\"><br></span><span style=\"color: rgb(148, 118, 255); font-size: 14pt; font-weight: bold\">Other Responsibilities</span></p>\n<ul>\n<li><span style=\"font-size: 12pt\">Identify opportunities to improve workflows, accuracy, and efficiency</span></li>\n<li><span style=\"font-size: 12pt\">Maintain a high level of organisation across systems and processes</span></li>\n<li><span style=\"font-size: 12pt\">Support additional administrative and operational tasks as needed</span></li>\n<li><span style=\"font-size: 12pt\">Handle sensitive business and financial information with professionalism</span></li>\n</ul>\n<p><span style=\"color: rgb(148, 118, 255); font-size: 14pt; font-weight: bold\">About You</span></p>\n<ul>\n<li><span style=\"color: rgb(24, 33, 53); font-size: 12pt\">At least 2 years proven experience in administrative, invoicing, or operations support roles</span></li>\n<li><span style=\"color: rgb(24, 33, 53); font-size: 12pt\">Experience with Xero or similar cloud accounting software</span></li>\n<li><span style=\"color: rgb(24, 33, 53); font-size: 12pt\">Strong written and spoken English communication skills</span></li>\n<li><span style=\"color: rgb(24, 33, 53); font-size: 12pt\">High attention to detail—accuracy is critical, especially in invoicing</span></li>\n<li><span style=\"color: rgb(24, 33, 53); font-size: 12pt\">Comfortable learning and using new tools and systems</span></li>\n<li><span style=\"color: rgb(24, 33, 53); font-size: 12pt\">Proactive and reliable, with the ability to work independently</span></li>\n<li><span style=\"color: rgb(24, 33, 53); font-size: 12pt\">Strong organisational and time management skills</span></li>\n<li><span style=\"color: rgb(24, 33, 53); font-size: 12pt\">Availability to work during Australian business hours </span></li>\n<li><span style=\"color: rgb(24, 33, 53); font-size: 12pt\">Experience supporting production, trade, or similar industries is a plus, but not required<br></span><span style=\"font-size: 14pt\"><br></span></li>\n</ul>\n<p><span style=\"color: rgb(148, 118, 255); font-size: 14pt; font-weight: bold\">Finer Details</span></p>\n<p><span style=\"font-size: 12pt; font-weight: bold\">Schedule: </span><span style=\"font-size: 12pt\">TBD</span></p>\n<p><span style=\"font-size: 12pt; font-weight: bold\">Start Date:</span><br><span style=\"color: rgb(255, 0, 0); font-size: 12pt; font-weight: bold\">TBD</span></p>",
    "compensation": "7-8 AUD per hour",
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