Manager, Executive Office and Governance Affairs

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    "description": "<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt; font-weight: bold\">About OICR</span></p>\n<p><br></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">OICR is Ontario’s cancer research institute. We bring together people from across the province and around the world to improve the lives of everyone affected by cancer. We take on the biggest challenges in cancer research and deliver real-world solutions to find cancer earlier and treat it more effectively. We are committed to helping people living with cancer, as well as future generations, live longer and healthier lives. </span></p>\n<p><br></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Launched in December 2005, OICR is an independent institute funded by the Government of Ontario through the Ministry of Colleges, Universities, Research Excellence and Security.</span></p>\n<p><br></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt; font-weight: bold\">Job Details</span></p>\n<p><br></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Position: Manager, Executive Office and Governance Affairs</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Location: MaRS Centre, Toronto</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Department: Executive Office Team</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Reports To: President &amp; Scientific Director</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Hiring Range: $93,000 t0 $104,500 per annum commensurate with level of experience; total compensation includes a competitive benefits plan (Sun Life), plus a defined benefit pension plan (HOOPP) </span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Hours: 35 hours/week </span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Job Type: Hybrid (minimum 3 days per week on-site)</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Status: Full-time, Permanent</span></p>\n<p><br></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt; font-weight: bold\">Position Summary</span></p>\n<p><br></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">The Ontario Institute for Cancer Research (OICR) is looking to fill an existing vacancy for a Manager, Executive Office and Governance Affairs to join the Executive Office team.</span></p>\n<p><br></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">The Manager, Executive Office and Governance Affairs provides senior-level leadership and oversight of the Executive Office in support of the President &amp; Scientific Director, the Executive Vice President and the Corporate Secretary.</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\"> </span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">This role is responsible for ensuring the effective coordination and delivery of executive priorities, governance support and administrative operations. The position requires a high degree of discretion, sound judgment and professionalism in managing confidential and sensitive matters. It also plays a key leadership role in overseeing administrative staff and ensuring the consistent delivery of high-quality executive support across the organization.</span></p>\n<p><br></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\"><span style=\"font-weight: bold\">Position Responsibilities</span></span></p>\n<p><br></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt; text-decoration: underline\">Governance and Board Support</span></p>\n<ul>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Provide oversight of and senior administrative support to the Corporate Secretary, Board of Directors and its Committees.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Ensure the effective planning, coordination and execution of quarterly Board and Committee activities, including preparation of materials, meeting logistics and official records.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Uphold rigorous standards of governance, compliance and corporate record-keeping.</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt; text-decoration: underline\">Executive Office Leadership and Operations</span></p>\n<ul>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Lead the Executive Office in support of the President &amp; Scientific Director and the Executive Vice President, ensuring seamless coordination and execution of executive priorities.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Oversee Executive Office operations and reception, including workflow management, budgeting and administrative processes to support operational efficiency.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Drive the delivery of high-quality, responsive and discreet executive support to senior leadership.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Serve as a central point of integration across executive functions, enabling alignment of activities, communications and deliverables.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Ensure effective management of executive-level scheduling, travel and key events.</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt; text-decoration: underline\">People Leadership</span></p>\n<ul>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Provide leadership and direction to Executive Office administrative staff, fostering a high-performing, service-oriented team.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Lead performance management, coaching and professional development to support individual and team effectiveness.</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt; text-decoration: underline\">Meeting and Stakeholder Coordination</span></p>\n<ul>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Oversee the planning and execution of executive-level meetings, Board-related activities and key organizational forums.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Ensure effective coordination and engagement with internal and external stakeholders, including Board members and government partners.</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt; text-decoration: underline\">Organizational Leadership and Continuous Improvement</span></p>\n<ul>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Champion administrative excellence across the organization, including leadership and oversight of the Administrative Council.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Identify and implement opportunities to enhance efficiency, consistency and effectiveness of administrative operations.</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt; text-decoration: underline\">Additional Responsibilities</span></p>\n<ul>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Undertake other duties consistent with the scope, level and accountabilities of the role.</span></li>\n</ul>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt; font-weight: bold\"><br><span style=\"font-weight: bold\">Position Requirements</span><br></span></p>\n<p><br></p>\n<ul>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Post-secondary education or equivalent combination of education and relevant experience.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Significant experience providing senior-level executive support in a complex, fast-paced organization, ideally supporting C-suite or equivalent leadership.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Experience supporting Boards of Directors and/or governance structures, including coordinating meetings, handling and preparing confidential materials.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Solid knowledge of and experience with Board governance best practices and corporate secretariat functions.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Demonstrated experience managing or leading administrative teams, including performance management and coaching of direct reports.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Strong organizational and project management skills, with the ability to manage multiple priorities and deadlines with multiple stakeholders.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Advanced proficiency with Board management systems (e.g., DiliTrust) and collaboration tools (e.g., SharePoint).</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Advanced expertise with Microsoft Office including Excel, PowerPoint, Word and hosting virtual meetings utilizing Zoom and Teams.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Experience coordinating large-scale meetings, events or advisory boards virtually and in person.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Excellent communication skills, with the ability to prepare, review and manage high-quality written materials.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">High level of discretion, professionalism, and sound judgment when handling sensitive and confidential information.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Proven ability to build effective working relationships with senior leaders, administrative colleagues and diverse stakeholders.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Financial and operational acumen, including experience managing budgets; procurement, payment and administrative processes.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Experience in a research, healthcare, academic, or public sector environment in Ontario.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Experience supporting government-related or publicly funded organizations.</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">For more information about OICR, please visit the website at <a href=\"http://www.oicr.on.ca\" target=\"_blank\" rel=\"noopener noreferrer\">www.oicr.on.ca</a>.</span></p>\n<p><br></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">To learn more about working at OICR, visit our <a href=\"https://oicr.on.ca/careers/\" target=\"_blank\" rel=\"noopener noreferrer\">career page</a>.</span></p>\n<p><br></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\"><span style=\"font-weight: bold\">POSTED DATE:         June 10, 2026</span><br><span style=\"font-weight: bold\">CLOSING DATE:       Until Filled</span></span></p>\n<p><br></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">OICR is committed to fostering a climate of equity, diversity, inclusion, and accessibility. This commitment is central to, and mutually supportive of, our research excellence mandate. We welcome and respect the diversity of all members of our community and we support an inclusive culture for all. We welcome all applicants, and encourage applications from racialized persons, Indigenous Peoples, women, persons with disabilities, LGBTQ2S persons, and others who may contribute to furthering a diversity of ideas within our community. OICR is committed to fair assessment of a candidate’s abilities, and consideration for diversity of thought, method, and experience. Providing an accessible workplace and recruitment process is important to us, as described in our Accessibility Plan (<a href=\"https://can01.safelinks.protection.outlook.com/?url=https%3A%2F%2Foicr.on.ca%2Faccessibility%2F&amp;data=05%7C01%7CAmanda.Fulop%40oicr.on.ca%7Cf38e1ea8236443a257be08da926a62ef%7C9df949f8a6eb419d9caa1f8c83db674f%7C0%7C0%7C637983282862262775%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&amp;sdata=Rt4c2E%2FlaEa7MAnXszGyufh24LT53cqiZAyK%2Br2j754%3D&amp;reserved=0\" target=\"_blank\" rel=\"noopener noreferrer\">https://oicr.on.ca/accessibility/</a>).  Should you require accommodation during any stage in the recruitment process, please complete the form at the bottom of page <a href=\"https://can01.safelinks.protection.outlook.com/?url=https%3A%2F%2Foicr.on.ca%2Fcareers%2F&amp;data=05%7C01%7CAmanda.Fulop%40oicr.on.ca%7Cf38e1ea8236443a257be08da926a62ef%7C9df949f8a6eb419d9caa1f8c83db674f%7C0%7C0%7C637983282862262775%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&amp;sdata=FZ13adtTPHt4RAjWizWsVPiQNQKwZaSigUEsjWsd79U%3D&amp;reserved=0\" target=\"_blank\" rel=\"noopener noreferrer\">https://oicr.on.ca/careers/</a>. Information received related to accommodation will be handled confidentially.  </span></p>\n<p><br></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">OICR hiring managers may use approved Artificial Intelligence (AI) tools to assist with an initial screening or assessment of applications, and selection of applicants in accordance with OICR’s privacy policies.  Personal information associated with any job application will not be shared with or retained by any third party for the purpose of training an AI model.  Hiring managers shall determine which applications proceed through the recruitment process.</span></p>\n<p><br></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\"><span style=\"font-weight: bold\"><span style=\"color: #222222\">Resume Format:</span></span><span style=\"color: #222222\"><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\"> If you elect to apply, please click on the</span> “Apply for this Job” button below.  You will be required to enter contact details, and to attach your resume to your application. </span><span style=\"color: red\">Please attach your resume as a .pdf or .doc file.</span></span></p>\n<p><br></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\"><em>The Ontario Institute for Cancer Research thanks all applicants. However, only those under consideration will be contacted.</em></span></p>",
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