Corporate Services & Administration Specialist

{
  "content_hash": "9263bb073e8965f6e3dfa2817b0b6b8f0cc2b6ba422cc5887526b072f4f97167",
  "source_hash": "4bc49373f25cbbc036dd7152eda29fc52bcaea8237bda6aad0c0b23ae8527e9a",
  "last_changed_at": "2026-05-30T06:04:29.071Z",
  "active_status": "active"
}

{
  "language": "en",
  "location": {
    "raw": "Windhoek, Windhoek, 10000, Namibia",
    "city": "Windhoek",
    "region": "Windhoek",
    "country": null,
    "is_remote": false,
    "confidence": 0.8
  },
  "salary_max": null,
  "salary_min": null,
  "inferred_at": "2026-06-06T10:26:17.226Z",
  "launch_scope": {
    "reason": "bamboohr_production_catalog",
    "included": true,
    "location": {
      "raw": "Windhoek, Windhoek, 10000, Namibia",
      "city": "Windhoek",
      "region": "Windhoek",
      "country": null,
      "is_remote": false,
      "confidence": 0.8
    },
    "countries": []
  },
  "remote_policy": null,
  "salary_period": null,
  "workplace_type": null,
  "salary_currency": null
}

{}

{
  "list_job": {
    "id": "136",
    "isRemote": null,
    "location": {
      "city": "Windhoek",
      "state": "Windhoek"
    },
    "atsLocation": {
      "city": null,
      "state": null,
      "country": null,
      "province": null
    },
    "departmentId": null,
    "locationType": "0",
    "jobOpeningName": "Corporate Services & Administration Specialist",
    "departmentLabel": null,
    "employmentStatusLabel": "Full-Time"
  },
  "detail_errors": [],
  "detail_job_opening": {
    "location": {
      "city": "Windhoek",
      "state": "Windhoek",
      "postalCode": "10000",
      "addressCountry": "Namibia"
    },
    "datePosted": "2026-05-28",
    "atsLocation": {
      "city": null,
      "state": null,
      "country": null,
      "countryId": null
    },
    "description": "<p><span style=\"font-weight: bold\">Duty Station:</span> Windhoek, Namibia</p>\n<p><span style=\"font-weight: bold\">Reports to:</span> Director – Finance, Administration &amp; Chief Financial Officer (CFO)</p>\n<p><span style=\"font-weight: bold\">Team:</span> Finance, Administration &amp; Corporate Services</p>\n<p><span style=\"font-weight: bold\">Grade Level:</span> NOA/NOB Equivalent (Local National Professional Staff)</p>\n<p><span style=\"font-weight: bold\">Recruitment Type:</span> Local Recruitment</p>\n<p><span style=\"font-weight: bold\">Deadline:</span> 18 June 2026</p>\n<p><br></p>\n<p><span style=\"font-weight: bold\">EXTERNAL RECRUITMENT</span></p>\n<p><br></p>\n<p><span style=\"color: rgb(13, 98, 173); font-weight: bold\">BACKGROUND</span></p>\n<p><span style=\"font-weight: bold\"><br></span></p>\n<p>The Global Water Partnership (GWP) is an international institution comprising the intergovernmental Global Water Partnership Organisation (GWPO) and a global network of Regional and Country Water Partnerships operating in more than 180 countries.</p>\n<p><br></p>\n<p>Under the GWP Strategy 2026–2030 and the Global Transformation Agenda on Water Investments, GWPO is strengthening decentralized operational delivery systems, institutional governance arrangements, integrated operational management systems, and corporate service functions supporting global programme implementation and climate-resilient water investments.</p>\n<p><br></p>\n<p>GWPO is implementing a major institutional transformation agenda involving:</p>\n<ul>\n<li>decentralized technical support hubs;</li>\n<li>dual headquarters operations;</li>\n<li>integrated operational management systems;</li>\n<li>strengthened procurement and fiduciary governance;</li>\n<li>enhanced institutional service delivery systems;</li>\n<li>and modernized travel, facilities, logistics, and administration functions.</li>\n</ul>\n<p><br></p>\n<p>The Corporate Services &amp; Administration Specialist position supports operational administration, procurement coordination, facilities management, travel management, institutional logistics, records management, and operational service delivery across GWPO headquarters and decentralized technical support hubs.</p>\n<p><br></p>\n<p>The role contributes to implementation of efficient, compliant, and professional corporate services systems supporting programme delivery, institutional operations, governance processes, and international operational coordination across the GWPO Secretariat and GWP Network.</p>\n<p><br></p>\n<p><span style=\"color: rgb(13, 98, 173); font-weight: bold\">POSITION PURPOSE</span></p>\n<p><br></p>\n<p>The Corporate Services &amp; Administration Specialist leads operational administration and corporate services functions relating to facilities management, procurement coordination, office administration, travel management, records management, operational logistics, vendor coordination, and institutional service delivery across assigned GWPO operational structures.</p>\n<p><br></p>\n<p>The incumbent supports implementation of operational procurement systems, travel coordination frameworks, facilities administration systems, security coordination arrangements, document management systems, and operational logistics processes supporting decentralized institutional operations and programme delivery.</p>\n<p><br></p>\n<p>The position contributes to implementation of modernized administration systems, operational efficiency initiatives, institutional compliance procedures, and service delivery mechanisms supporting headquarters operations, technical support hubs, and global programme implementation.</p>\n<p><br></p>\n<p>The Specialist works closely with finance personnel, procurement focal points, programme teams, vendors, service providers, travel agents, security providers, IT personnel, human resources personnel, operational staff, and institutional partners across the GWPO Secretariat and GWP Network.</p>\n<p><br></p>\n<p><span style=\"color: rgb(13, 98, 173); font-weight: bold\">RESPONSIBILITIES</span></p>\n<p><br></p>\n<p><span style=\"font-weight: bold\">Administration and Corporate Services Management</span></p>\n<p><br></p>\n<p>The Corporate Services &amp; Administration Specialist will:</p>\n<ul>\n<li>Lead operational administration and corporate services support activities across GWPO headquarters and technical support hubs;</li>\n<li>Support oversight of facilities management, procurement coordination, travel administration, logistics coordination, records management, and institutional support services;</li>\n<li>Coordinate operational administration support for meetings, institutional events, governance sessions, workshops, and programme implementation activities;</li>\n<li>Support implementation of operational service delivery standards, institutional administration procedures, and corporate services systems;</li>\n<li>Lead administration support activities ensuring seamless operational support across GWPO headquarters and decentralized technical support hubs;</li>\n<li>Support operational coordination between administration, finance, IT, HR, programme teams, and operational units.</li>\n</ul>\n<p><br></p>\n<p><span style=\"font-weight: bold\">Facilities Management and Operational Logistics</span></p>\n<ul>\n<li>Manage office leases, office space planning, facilities coordination, renovation support activities, and operational facility administration;</li>\n<li>Coordinate building maintenance activities, office repairs, utilities coordination, cleaning services, facility access arrangements, and operational support services;</li>\n<li>Support management of physical security arrangements, facility access controls, security coordination processes, and operational safety measures;</li>\n<li>Coordinate office setup activities, operational relocations, workspace allocation, and facilities logistics;</li>\n<li>Liaise with landlords, building management companies, facility service providers, and operational contractors;</li>\n<li>Support management of office supplies, office equipment inventories, furniture, operational assets, and institutional logistics systems;</li>\n<li>Coordinate mail, courier, shipping, storage, and operational logistics support services;</li>\n<li>Support operational coordination relating to dual headquarters and decentralized hub operations.</li>\n</ul>\n<p><br></p>\n<p><span style=\"font-weight: bold\">Procurement and Vendor Management</span></p>\n<ul>\n<li>Support implementation of procurement policies, procurement procedures, and operational procurement systems in accordance with GWPO rules, donor requirements, and international institutional standards;</li>\n<li>Process purchase requisitions, procurement requests, purchase orders, and procurement documentation in compliance with approved procedures;</li>\n<li>Coordinate procurement processes for goods, services, operational contracts, and institutional support requirements;</li>\n<li>Maintain vendor databases, supplier records, procurement tracking systems, and procurement documentation files;</li>\n<li>Support procurement evaluations, vendor assessments, quotation reviews, and procurement compliance processes;</li>\n<li>Draft and coordinate operational service contracts, vendor agreements, administrative agreements, and procurement-related documentation;</li>\n<li>Support contract administration, vendor performance monitoring, and operational procurement follow-up activities;</li>\n<li>Coordinate procurement logistics and operational delivery arrangements for institutional operations and programme implementation support.</li>\n</ul>\n<p><br></p>\n<p><span style=\"font-weight: bold\">Travel Management and Duty of Care Support</span></p>\n<ul>\n<li>Coordinate international and domestic travel arrangements for staff, consultants, governance officials, and official travellers;</li>\n<li>Arrange flights, visas, accommodation, airport transfers, ground transportation, travel insurance, and related travel logistics;</li>\n<li>Support travel approvals, travel advances, travel claims processing, and travel-related operational coordination;</li>\n<li>Coordinate travel support services for institutional meetings, conferences, governance sessions, and programme implementation activities;</li>\n<li>Support implementation of travel management procedures, travel cost-efficiency measures, and duty of care arrangements;</li>\n<li>Coordinate travel security risk assessments and operational travel support for high-risk destinations where required;</li>\n<li>Maintain travel tracking systems, travel expenditure records, operational travel databases, and travel cost reports;</li>\n<li>Support negotiations and operational coordination with airlines, hotels, travel agencies, and travel service providers.</li>\n</ul>\n<p><br></p>\n<p><span style=\"font-weight: bold\">Records Management, Documentation and Institutional Archives</span></p>\n<ul>\n<li>Manage central filing systems, operational records management systems, institutional documentation systems, and administrative archives;</li>\n<li>Support implementation of institutional document management procedures and records retention systems;</li>\n<li>Maintain operational filing systems and ensure proper safeguarding of institutional records and confidential documentation;</li>\n<li>Support operational management of contracts, agreements, procurement records, travel records, and administration documentation;</li>\n<li>Coordinate document retrieval, archiving, scanning, digitization, and operational records management activities;</li>\n<li>Support compliance with institutional documentation standards, audit requirements, and operational governance procedures.</li>\n</ul>\n<p><br></p>\n<p><span style=\"font-weight: bold\">Event Logistics and Operational Coordination</span></p>\n<ul>\n<li>Coordinate logistics support for institutional events, governance meetings, workshops, technical meetings, conferences, and programme activities;</li>\n<li>Support operational planning and coordination for large-scale institutional events and investment platform meetings;</li>\n<li>Coordinate venue logistics, travel logistics, accommodation arrangements, meeting facilities, catering, operational support services, and event administration activities;</li>\n<li>Support operational coordination relating to participant management, vendor coordination, documentation support, and event logistics follow-up;</li>\n<li>Support implementation of efficient operational logistics systems supporting programme delivery and institutional coordination.</li>\n</ul>\n<p><br></p>\n<p><span style=\"font-weight: bold\">Institutional Support and Team Collaboration</span></p>\n<ul>\n<li>Work collaboratively with finance personnel, programme teams, procurement personnel, IT staff, HR personnel, operational teams, consultants, and vendors across the GWPO Secretariat and GWP Network;</li>\n<li>Support operational onboarding and offboarding coordination processes in collaboration with HR and IT teams;</li>\n<li>Support implementation of operational administration systems, institutional procedures, and service delivery improvement initiatives;</li>\n<li>Contribute to strengthening operational efficiency, institutional accountability, and professional corporate service delivery systems;</li>\n<li>Participate in administration coordination meetings, institutional planning discussions, operational reviews, and service delivery improvement initiatives;</li>\n<li>Support operational implementation of institutional policies, procurement procedures, travel systems, and operational governance requirements;</li>\n<li>Perform other duties as assigned by the Director – Finance, Administration &amp; CFO or Chief of Staff &amp; Governance Affairs.</li>\n</ul>\n<p><br></p>\n<p><span style=\"color: rgb(13, 98, 173); font-weight: bold\">KEY PERFORMANCE AREAS</span></p>\n<p><br></p>\n<p>The Finance and Administration Specialist will be evaluated against:</p>\n<ul>\n<li>Effectiveness and timeliness of administration and operational support services;</li>\n<li>Quality and compliance of procurement coordination and vendor management processes;</li>\n<li>Effectiveness of facilities management and operational logistics support;</li>\n<li>Quality and efficiency of travel coordination and operational travel support services;</li>\n<li>Accuracy and completeness of institutional records management and documentation systems;</li>\n<li>Responsiveness and professionalism in supporting institutional operations and programme delivery;</li>\n<li>Contribution to operational efficiency, institutional governance, and service delivery improvement initiatives;</li>\n<li>Compliance with operational procedures, procurement policies, and institutional governance requirements.</li>\n</ul>\n<p><br></p>\n<p><span style=\"color: rgb(13, 98, 173); font-weight: bold\">CORE VALUES AND COMPETENCIES</span></p>\n<p><span style=\"font-weight: bold\"><br></span></p>\n<p><span style=\"font-weight: bold\">Core Values</span></p>\n<ul>\n<li>Integrity</li>\n<li>Professionalism</li>\n<li>Respect for Diversity</li>\n</ul>\n<p><br></p>\n<p><span style=\"font-weight: bold\">Core Competencies</span></p>\n<ul>\n<li>Communication</li>\n<li>Teamwork</li>\n<li>Planning &amp; Organizing</li>\n<li>Accountability</li>\n<li>Client &amp; Partner Orientation</li>\n<li>Commitment to Continuous Learning</li>\n<li>Technological Awareness</li>\n</ul>\n<p><br></p>\n<p><span style=\"font-weight: bold\">Functional Competencies</span></p>\n<ul>\n<li>Administration and corporate services management;</li>\n<li>Procurement coordination and vendor management;</li>\n<li>Facilities management and operational logistics;</li>\n<li>Travel coordination and duty of care support;</li>\n<li>Records management and institutional documentation systems;</li>\n<li>Contract administration and procurement compliance;</li>\n<li>Operational planning and institutional support coordination;</li>\n<li>Ability to manage multiple operational priorities and stakeholder relationships;</li>\n<li>Strong organizational, communication, and problem-solving skills.</li>\n</ul>\n<p><br></p>\n<p><span style=\"color: rgb(13, 98, 173); font-weight: bold\">REQUIRED QUALIFICATIONS AND EXPERIENCE</span></p>\n<p><br></p>\n<ul>\n<li>Advanced university degree (Master’s degree or equivalent) in business administration, public administration, management, procurement, operations management, logistics, commerce, or related field;</li>\n<li>A first-level university degree in combination with additional qualifying experience may be accepted in lieu of an advanced university degree;</li>\n<li>Professional certification in procurement, logistics, facilities management, project management, or administration is an advantage.</li>\n</ul>\n<ul>\n<li>At least five (5) years of progressively responsible experience in administration, procurement, corporate services, logistics, travel management, facilities management, operations support, or institutional administration;</li>\n<li>Experience supporting international organizations, development programmes, NGOs, or regional institutional platforms is highly desirable;</li>\n<li>Experience coordinating procurement processes, operational logistics, travel systems, or facilities management activities is desirable;<br></li>\n<li>Experience supporting decentralized operations, institutional events, governance meetings, or international programme delivery is an advantage;</li>\n<li>Experience working with procurement systems, ERP systems, operational management systems, or institutional records management platforms is desirable.</li>\n<li>Namibia Citizens or permanent residents</li>\n</ul>\n<p><br></p>\n<p><span style=\"font-weight: bold\">Skills and Attributes</span></p>\n<ul>\n<li>Strong organizational, coordination, and operational management skills;</li>\n<li>Strong communication and interpersonal skills;</li>\n<li>Ability to manage multiple priorities and operational deadlines;</li>\n<li>Strong attention to detail and problem-solving capabilities;</li>\n<li>Ability to work effectively in multicultural and matrix-management environments;</li>\n<li>High standards of professionalism, integrity, accountability, and service orientation;</li>\n<li>Excellent written and spoken English. Knowledge of additional UN languages is an advantage;</li>\n<li>Strong proficiency in Microsoft Office applications, procurement systems, operational management systems, travel systems, and institutional documentation platforms.</li>\n</ul>\n<p> </p>",
    "compensation": null,
    "departmentId": null,
    "locationType": "0",
    "seekPromoted": false,
    "jobCategoryId": null,
    "jobOpeningName": "Corporate Services & Administration Specialist",
    "departmentLabel": "",
    "jobOpeningStatus": "Open",
    "minimumExperience": null,
    "jobOpeningShareUrl": "https://gwp.bamboohr.com/careers/136",
    "employmentStatusLabel": "Full-Time"
  }
}