Administrative Assistant

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  "last_changed_at": "2026-05-31T19:06:28.299Z",
  "active_status": "active"
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  "location": {
    "raw": "Main Campus - Las Vegas NM - Las Vegas , NM 87701; 1005 Diamond St, Las Vegas, NM, 87701, USA",
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  "detail": {
    "city": "Las Vegas ",
    "jobId": 218312,
    "level": "",
    "endDate": "",
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    "jobTitle": "Administrative Assistant",
    "location": "Main Campus - Las Vegas NM - Las Vegas , NM 87701",
    "startDate": "",
    "clientCode": "10499",
    "remoteType": "",
    "description": "<p><span style=\"font-family:'Times New Roman', serif;\"><strong><u><span style=\"font-family:Calibri, sans-serif;\">SUMMARY:</span></u></strong><strong> </strong><span style=\"font-family:Calibri, sans-serif;\">This position is responsible for providing administrative support.</span></span></p>\r\n\r\n<p>&nbsp;</p>\r\n\r\n<p><span style=\"font-family:'Times New Roman', serif;\"><strong><u><span style=\"font-family:Calibri, sans-serif;\">DUTIES AND RESPONSIBILITIES:</span></u></strong></span></p>\r\n\r\n<ul>\r\n\t<li><span style=\"font-family:'Times New Roman', serif;\"><span style=\"font-family:Calibri, sans-serif;\">Provides assistance to students and faculty; </span></span></li>\r\n\t<li><span style=\"font-family:'Times New Roman', serif;\"><span style=\"font-family:Calibri, sans-serif;\">Performs clerical tasks in the data entry function, compiles spreadsheets, etc.; </span></span></li>\r\n\t<li><span style=\"font-family:'Times New Roman', serif;\"><span style=\"font-family:Calibri, sans-serif;\">Screens and directs telephone, e-mail, and in-person inquiries.;</span></span></li>\r\n\t<li><span style=\"font-family:'Times New Roman', serif;\"><span style=\"font-family:Calibri, sans-serif;\">Maintains confidential and accurate records and files; </span></span></li>\r\n\t<li><span style=\"font-family:'Times New Roman', serif;\"><span style=\"font-family:Calibri, sans-serif;\">Maintains program databases; Assists with gathering program data;</span></span></li>\r\n\t<li><span style=\"font-family:'Times New Roman', serif;\"><span style=\"font-family:Calibri, sans-serif;\">Handles confidential material accurately and in a professional manner; </span></span></li>\r\n\t<li><span style=\"font-family:'Times New Roman', serif;\"><span style=\"font-family:Calibri, sans-serif;\">Prepares Travel Requests, Vouchers; </span></span></li>\r\n\t<li><span style=\"font-family:'Times New Roman', serif;\"><span style=\"font-family:Calibri, sans-serif;\">Prepares Purchase Requisitions, Checks Requests and other financial documents; </span></span></li>\r\n\t<li><span style=\"font-family:'Times New Roman', serif;\"><span style=\"font-family:Calibri, sans-serif;\">Picks up and delivers departmental mail and other documents; </span></span></li>\r\n\t<li><span style=\"font-family:'Times New Roman', serif;\"><span style=\"font-family:Calibri, sans-serif;\">Attends meetings as assigned for the purpose of taking minutes and/or gathering information as required; </span></span></li>\r\n\t<li><span style=\"font-family:'Times New Roman', serif;\"><span style=\"font-family:Calibri, sans-serif;\">Prepares Schedule Entry Forms and Schedule Change Forms; </span></span></li>\r\n\t<li><span style=\"font-family:'Times New Roman', serif;\"><span style=\"font-family:Calibri, sans-serif;\">Coordinates textbook ordering process working with faculty, chairs and bookstore as necessary; </span></span></li>\r\n\t<li><span style=\"font-family:'Times New Roman', serif;\"><span style=\"font-family:Calibri, sans-serif;\">Collects candidate applications and checks for completeness; </span></span></li>\r\n\t<li><span style=\"font-family:'Times New Roman', serif;\"><span style=\"font-family:Calibri, sans-serif;\">Prepares communications to students; </span></span></li>\r\n\t<li><span style=\"font-family:'Times New Roman', serif;\"><span style=\"font-family:Calibri, sans-serif;\">Communicates with students regarding program status; Answers routine student questions and directs students to appropriate academic departments;</span></span></li>\r\n\t<li><span style=\"font-family:'Times New Roman', serif;\"><span style=\"font-family:Calibri, sans-serif;\">Forwards documentation to appropriate Advisor/Faculty for approval;</span></span></li>\r\n\t<li><span style=\"font-family:'Times New Roman', serif;\"><span style=\"font-family:Calibri, sans-serif;\">Assists with the gathering of data for&nbsp;CAEP/CACREP&nbsp;Accreditation;</span></span></li>\r\n\t<li><span style=\"font-family:'Times New Roman', serif;\"><span style=\"font-family:Calibri, sans-serif;\">Assists with gathering of data for outcomes assessment; </span></span></li>\r\n\t<li><span style=\"font-family:'Times New Roman', serif;\"><span style=\"font-family:Calibri, sans-serif;\">Prepares reports as needed for&nbsp;CAEP/CACREP&nbsp;and Outcomes Assessment; </span></span></li>\r\n\t<li><span style=\"font-family:'Times New Roman', serif;\"><span style=\"font-family:Calibri, sans-serif;\">Updates Advisors in the Banner System;</span></span></li>\r\n\t<li><span style=\"font-family:'Times New Roman', serif;\"><span style=\"font-family:Calibri, sans-serif;\">Maintains program handbooks (i.e., Student Handbook and Practicum/Internship Handbook; </span></span></li>\r\n\t<li><span style=\"font-family:'Times New Roman', serif;\"><span style=\"font-family:Calibri, sans-serif;\">Maintains regular attendance;</span></span></li>\r\n\t<li><span style=\"font-family:'Times New Roman', serif;\"><span style=\"font-family:Calibri, sans-serif;\">Performs other job-related duties as assigned.</span></span></li>\r\n</ul>\r\n",
    "jobCategory": "Staff",
    "salaryRange": "$16.54 - $23.98 Hourly",
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Answers routine student questions and directs students to appropriate academic departments;\\r\\n\\tForwards documentation to appropriate Advisor/Faculty for approval;\\r\\n\\tAssists with the gathering of data for&nbsp;CAEP/CACREP&nbsp;Accreditation;\\r\\n\\tAssists with gathering of data for outcomes assessment; \\r\\n\\tPrepares reports as needed for&nbsp;CAEP/CACREP&nbsp;and Outcomes Assessment; \\r\\n\\tUpdates Advisors in the Banner System;\\r\\n\\tMaintains program handbooks (i.e., Student Handbook and Practicum/Internship Handbook; \\r\\n\\tMaintains regular attendance;\\r\\n\\tPerforms other job-related duties as assigned.\\r\\n\\r\\nQualificationsMINIMUM REQUIREMENTS:\\r\\n\\r\\n\\r\\n\\tEDUCATION: High School Diploma or&nbsp;GED.\\r\\n\\tEXPERIENCE: Three (3) years of experience performing general clerical/administrative assistant work.\\r\\n\\t\\r\\n\\t\\tPREFERENCE: &nbsp;&nbsp;&nbsp; \\r\\n\\t\\t\\r\\n\\t\\t\\t\\r\\n\\t\\t\\t\\r\\n\\t\\t\\t\\tAssociate degree in any field.\\r\\n\\t\\t\\t\\r\\n\\t\\t\\t\\r\\n\\t\\t\\r\\n\\t\\t\\r\\n\\t\\r\\n\\t\\r\\n\\r\\n\\r\\n&nbsp;\\r\\n\\r\\nEMPLOYMENT REQUIREMENTS:\\r\\n\\r\\n\\r\\n\\tMust possess and maintain a valid New Mexico Driver&rsquo;s License; \\r\\n\\tMust be willing to travel; \\r\\n\\tMust be willing to work overtime as required;\\r\\n\\tMust be willing to work flexible schedules as needed.\\r\\n\\r\\n\\r\\n&nbsp;\\r\\n\\r\\nKNOWLEDGE, SKILLS, &amp; ABILITIES: \\r\\n\\r\\n\\r\\n\\tExperience working with Banner (Student Information System) or willingness to learn the system; \\r\\n\\tKnowledge of general office practices and procedures;\\r\\n\\t&nbsp;Knowledge of preventative maintenance of office machines; \\r\\n\\tKnowledge of business communication;\\r\\n\\tKnowledge of general office procedures;\\r\\n\\tSkilled in Microsoft Office applications including Word, Excel, and Access;&nbsp; \\r\\n\\tSkilled with managing webpage content;\\r\\n\\tAbility to maintain effective working relationships with faculty, students, University community, and the general public; \\r\\n\\tAbility to communicate effectively by having an excellent command of the English language (both oral and writing); \\r\\n\\tAbility to follow written and verbal instruction; \\r\\n\\tAbility to make independent routine decisions; \\r\\n\\r\\n\\r\\n&nbsp;\\r\\n\\r\\nPHYSICAL DEMANDS:\\r\\n\\r\\n\\r\\n\\tWork is performed in a typical interior/office work environment; \\r\\n\\tRepetitive hand motions and prolonged use of computer; \\r\\n\\tMust occasionally lift and/or move up to twenty (20) pounds; \\r\\n\\tSitting for extended periods of time; \\r\\n\\tKneel, bend, and stoop.\\r\\n\\r\\n\\r\\n&nbsp;\\r\\n\\r\\nWORK ENVIRONMENT:\\r\\n\\r\\n\\r\\n\\tWork is performed in a typical interior/office work environment; \\r\\n\\tWork is performed in a typical interior/office work environment.\\r\\n\\r\\n\",\"responsibilities\":\"SUMMARY: This position is responsible for providing administrative support.\\r\\n\\r\\n&nbsp;\\r\\n\\r\\nDUTIES AND RESPONSIBILITIES:\\r\\n\\r\\n\\r\\n\\tProvides assistance to students and faculty; \\r\\n\\tPerforms clerical tasks in the data entry function, compiles spreadsheets, etc.; \\r\\n\\tScreens and directs telephone, e-mail, and in-person inquiries.;\\r\\n\\tMaintains confidential and accurate records and files; \\r\\n\\tMaintains program databases; Assists with gathering program data;\\r\\n\\tHandles confidential material accurately and in a professional manner; \\r\\n\\tPrepares Travel Requests, Vouchers; \\r\\n\\tPrepares Purchase Requisitions, Checks Requests and other financial documents; \\r\\n\\tPicks up and delivers departmental mail and other documents; \\r\\n\\tAttends meetings as assigned for the purpose of taking minutes and/or gathering information as required; \\r\\n\\tPrepares Schedule Entry Forms and Schedule Change Forms; \\r\\n\\tCoordinates textbook ordering process working with faculty, chairs and bookstore as necessary; \\r\\n\\tCollects candidate applications and checks for completeness; \\r\\n\\tPrepares communications to students; \\r\\n\\tCommunicates with students regarding program status; Answers routine student questions and directs students to appropriate academic departments;\\r\\n\\tForwards documentation to appropriate Advisor/Faculty for approval;\\r\\n\\tAssists with the gathering of data for&nbsp;CAEP/CACREP&nbsp;Accreditation;\\r\\n\\tAssists with gathering of data for outcomes assessment; \\r\\n\\tPrepares reports as needed for&nbsp;CAEP/CACREP&nbsp;and Outcomes Assessment; \\r\\n\\tUpdates Advisors in the Banner System;\\r\\n\\tMaintains program handbooks (i.e., Student Handbook and Practicum/Internship Handbook; \\r\\n\\tMaintains regular attendance;\\r\\n\\tPerforms other job-related duties as assigned.\\r\\n\\r\\n\",\"employmentType\":\"OTHER\",\"hiringOrganization\":{\"@type\":\"Organization\",\"name\":\"NEW MEXICO HIGHLANDS UNIVERSITY\",\"logo\":\"https://www.paycomonline.net/v4/ats/web.php/application/style/logo?clientkey=2881FFE43C19E2921F626A9C2B366153\"},\"jobLocation\":{\"@type\":\"Place\",\"address\":{\"streetAddress\":\"1005 Diamond St\",\"addressLocality\":\"Las Vegas \",\"addressRegion\":\"NM\",\"postalCode\":87701,\"addressCountry\":\"USA\"}},\"qualifications\":\"MINIMUM REQUIREMENTS:\\r\\n\\r\\n\\r\\n\\tEDUCATION: High School Diploma or&nbsp;GED.\\r\\n\\tEXPERIENCE: Three (3) years of experience performing general clerical/administrative assistant work.\\r\\n\\t\\r\\n\\t\\tPREFERENCE: &nbsp;&nbsp;&nbsp; \\r\\n\\t\\t\\r\\n\\t\\t\\t\\r\\n\\t\\t\\t\\r\\n\\t\\t\\t\\tAssociate degree in any field.\\r\\n\\t\\t\\t\\r\\n\\t\\t\\t\\r\\n\\t\\t\\r\\n\\t\\t\\r\\n\\t\\r\\n\\t\\r\\n\\r\\n\\r\\n&nbsp;\\r\\n\\r\\nEMPLOYMENT REQUIREMENTS:\\r\\n\\r\\n\\r\\n\\tMust possess and maintain a valid New Mexico Driver&rsquo;s License; \\r\\n\\tMust be willing to travel; \\r\\n\\tMust be willing to work overtime as required;\\r\\n\\tMust be willing to work flexible schedules as needed.\\r\\n\\r\\n\\r\\n&nbsp;\\r\\n\\r\\nKNOWLEDGE, SKILLS, &amp; ABILITIES: \\r\\n\\r\\n\\r\\n\\tExperience working with Banner (Student Information System) or willingness to learn the system; \\r\\n\\tKnowledge of general office practices and procedures;\\r\\n\\t&nbsp;Knowledge of preventative maintenance of office machines; \\r\\n\\tKnowledge of business communication;\\r\\n\\tKnowledge of general office procedures;\\r\\n\\tSkilled in Microsoft Office applications including Word, Excel, and Access;&nbsp; \\r\\n\\tSkilled with managing webpage content;\\r\\n\\tAbility to maintain effective working relationships with faculty, students, University community, and the general public; \\r\\n\\tAbility to communicate effectively by having an excellent command of the English language (both oral and writing); \\r\\n\\tAbility to follow written and verbal instruction; \\r\\n\\tAbility to make independent routine decisions; \\r\\n\\r\\n\\r\\n&nbsp;\\r\\n\\r\\nPHYSICAL DEMANDS:\\r\\n\\r\\n\\r\\n\\tWork is performed in a typical interior/office work environment; \\r\\n\\tRepetitive hand motions and prolonged use of computer; \\r\\n\\tMust occasionally lift and/or move up to twenty (20) pounds; \\r\\n\\tSitting for extended periods of time; \\r\\n\\tKneel, bend, and stoop.\\r\\n\\r\\n\\r\\n&nbsp;\\r\\n\\r\\nWORK ENVIRONMENT:\\r\\n\\r\\n\\r\\n\\tWork is performed in a typical interior/office work environment; \\r\\n\\tWork is performed in a typical interior/office work environment.\\r\\n\\r\\n\",\"experienceRequirements\":\"MINIMUM REQUIREMENTS:\\r\\n\\r\\n\\r\\n\\tEDUCATION: High School Diploma or&nbsp;GED.\\r\\n\\tEXPERIENCE: Three (3) years of experience performing general clerical/administrative assistant work.\\r\\n\\t\\r\\n\\t\\tPREFERENCE: &nbsp;&nbsp;&nbsp; \\r\\n\\t\\t\\r\\n\\t\\t\\t\\r\\n\\t\\t\\t\\r\\n\\t\\t\\t\\tAssociate degree in any field.\\r\\n\\t\\t\\t\\r\\n\\t\\t\\t\\r\\n\\t\\t\\r\\n\\t\\t\\r\\n\\t\\r\\n\\t\\r\\n\\r\\n\\r\\n&nbsp;\\r\\n\\r\\nEMPLOYMENT REQUIREMENTS:\\r\\n\\r\\n\\r\\n\\tMust possess and maintain a valid New Mexico Driver&rsquo;s License; \\r\\n\\tMust be willing to travel; \\r\\n\\tMust be willing to work overtime as required;\\r\\n\\tMust be willing to work flexible schedules as needed.\\r\\n\\r\\n\\r\\n&nbsp;\\r\\n\\r\\nKNOWLEDGE, SKILLS, &amp; ABILITIES: \\r\\n\\r\\n\\r\\n\\tExperience working with Banner (Student Information System) or willingness to learn the system; \\r\\n\\tKnowledge of general office practices and procedures;\\r\\n\\t&nbsp;Knowledge of preventative maintenance of office machines; \\r\\n\\tKnowledge of business communication;\\r\\n\\tKnowledge of general office procedures;\\r\\n\\tSkilled in Microsoft Office applications including Word, Excel, and Access;&nbsp; \\r\\n\\tSkilled with managing webpage content;\\r\\n\\tAbility to maintain effective working relationships with faculty, students, University community, and the general public; \\r\\n\\tAbility to communicate effectively by having an excellent command of the English language (both oral and writing); \\r\\n\\tAbility to follow written and verbal instruction; \\r\\n\\tAbility to make independent routine decisions; \\r\\n\\r\\n\\r\\n&nbsp;\\r\\n\\r\\nPHYSICAL DEMANDS:\\r\\n\\r\\n\\r\\n\\tWork is performed in a typical interior/office work environment; \\r\\n\\tRepetitive hand motions and prolonged use of computer; \\r\\n\\tMust occasionally lift and/or move up to twenty (20) pounds; \\r\\n\\tSitting for extended periods of time; \\r\\n\\tKneel, bend, and stoop.\\r\\n\\r\\n\\r\\n&nbsp;\\r\\n\\r\\nWORK ENVIRONMENT:\\r\\n\\r\\n\\r\\n\\tWork is performed in a typical interior/office work environment; \\r\\n\\tWork is performed in a typical interior/office work environment.\\r\\n\\r\\n\",\"industry\":\"Staff\",\"validThrough\":\"-0001-11-30\",\"educationRequirements\":\"Bachelor's Degree\"}",
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    "educationLevel": "Bachelor's Degree",
    "qualifications": "<p><span style=\"font-family:'Times New Roman', serif;\"><strong><u><span style=\"font-family:Calibri, sans-serif;\">MINIMUM REQUIREMENTS:</span></u></strong></span></p>\r\n\r\n<ul>\r\n\t<li><span style=\"font-family:'Times New Roman', serif;\"><strong><u><span style=\"font-family:Calibri, sans-serif;\">EDUCATION</span></u></strong><span style=\"font-family:Calibri, sans-serif;\">: High School Diploma or&nbsp;GED.</span></span></li>\r\n\t<li><span style=\"font-family:'Times New Roman', serif;\"><strong><u><span style=\"font-family:Calibri, sans-serif;\">EXPERIENCE:</span></u></strong><span style=\"font-family:Calibri, sans-serif;\"> Three (3) years of experience performing general clerical/administrative assistant work.</span></span>\r\n\t<ul style=\"list-style-type:circle;\">\r\n\t\t<li><span style=\"font-family:'Times New Roman', serif;\"><strong><u><span style=\"font-family:Calibri, sans-serif;\">PREFERENCE:</span></u></strong> &nbsp;&nbsp;&nbsp; </span>\r\n\t\t<ul>\r\n\t\t\t<li>\r\n\t\t\t<ul style=\"list-style-type:disc;\">\r\n\t\t\t\t<li><span style=\"font-family:'Times New Roman', serif;\"><span style=\"font-family:Calibri, sans-serif;\">Associate degree in any field.</span></span></li>\r\n\t\t\t</ul>\r\n\t\t\t</li>\r\n\t\t</ul>\r\n\t\t</li>\r\n\t</ul>\r\n\t</li>\r\n</ul>\r\n\r\n<p style=\"margin-left:48px;\">&nbsp;</p>\r\n\r\n<p><span style=\"font-family:'Times New Roman', serif;\"><strong><u><span style=\"font-family:Calibri, sans-serif;\">EMPLOYMENT REQUIREMENTS:</span></u></strong></span></p>\r\n\r\n<ul>\r\n\t<li><span style=\"font-family:'Times New Roman', serif;\"><span style=\"font-family:Calibri, sans-serif;\">Must possess and maintain a valid New Mexico Driver&rsquo;s License; </span></span></li>\r\n\t<li><span style=\"font-family:'Times New Roman', serif;\"><span style=\"font-family:Calibri, sans-serif;\">Must be willing to travel; </span></span></li>\r\n\t<li><span style=\"font-family:'Times New Roman', serif;\"><span style=\"font-family:Calibri, sans-serif;\">Must be willing to work overtime as required;</span></span></li>\r\n\t<li><span style=\"font-family:'Times New Roman', serif;\"><span style=\"font-family:Calibri, sans-serif;\">Must be willing to work flexible schedules as needed.</span></span></li>\r\n</ul>\r\n\r\n<p>&nbsp;</p>\r\n\r\n<p><span style=\"font-family:Calibri, sans-serif;\"><strong><u>KNOWLEDGE, SKILLS, &amp; ABILITIES: </u></strong></span></p>\r\n\r\n<ul>\r\n\t<li><span style=\"font-family:Calibri, sans-serif;\">Experience working with Banner (Student Information System) or willingness to learn the system; </span></li>\r\n\t<li><span style=\"font-family:Calibri, sans-serif;\">Knowledge of general office practices and procedures;</span></li>\r\n\t<li><span style=\"font-family:Calibri, sans-serif;\">&nbsp;Knowledge of preventative maintenance of office machines; </span></li>\r\n\t<li><span style=\"font-family:Calibri, sans-serif;\">Knowledge of business communication;</span></li>\r\n\t<li><span style=\"font-family:Calibri, sans-serif;\">Knowledge of general office procedures;</span></li>\r\n\t<li><span style=\"font-family:Calibri, sans-serif;\">Skilled in Microsoft Office applications including Word, Excel, and Access;&nbsp; </span></li>\r\n\t<li><span style=\"font-family:Calibri, sans-serif;\">Skilled with managing webpage content;</span></li>\r\n\t<li><span style=\"font-family:Calibri, sans-serif;\">Ability to maintain effective working relationships with faculty, students, University community, and the general public; </span></li>\r\n\t<li><span style=\"font-family:Calibri, sans-serif;\">Ability to communicate effectively by having an excellent command of the English language (both oral and writing); </span></li>\r\n\t<li><span style=\"font-family:Calibri, sans-serif;\">Ability to follow written and verbal instruction; </span></li>\r\n\t<li><span style=\"font-family:Calibri, sans-serif;\">Ability to make independent routine decisions; </span></li>\r\n</ul>\r\n\r\n<p style=\"margin-left:48px;\">&nbsp;</p>\r\n\r\n<p><span style=\"font-family:'Times New Roman', serif;\"><strong><u><span style=\"font-family:Calibri, sans-serif;\">PHYSICAL DEMANDS:</span></u></strong></span></p>\r\n\r\n<ul>\r\n\t<li><span style=\"font-family:'Times New Roman', serif;\"><span style=\"font-family:Calibri, sans-serif;\">Work is performed in a typical interior/office work environment; </span></span></li>\r\n\t<li><span style=\"font-family:'Times New Roman', serif;\"><span style=\"font-family:Calibri, sans-serif;\">Repetitive hand motions and prolonged use of computer; </span></span></li>\r\n\t<li><span style=\"font-family:'Times New Roman', serif;\"><span style=\"font-family:Calibri, sans-serif;\">Must occasionally lift and/or move up to twenty (20) pounds; </span></span></li>\r\n\t<li><span style=\"font-family:'Times New Roman', serif;\"><span style=\"font-family:Calibri, sans-serif;\">Sitting for extended periods of time; </span></span></li>\r\n\t<li><span style=\"font-family:'Times New Roman', serif;\"><span style=\"font-family:Calibri, sans-serif;\">Kneel, bend, and stoop.</span></span></li>\r\n</ul>\r\n\r\n<p>&nbsp;</p>\r\n\r\n<p><span style=\"font-family:'Times New Roman', serif;\"><strong><u><span style=\"font-family:Calibri, sans-serif;\">WORK ENVIRONMENT:</span></u></strong></span></p>\r\n\r\n<ul>\r\n\t<li><span style=\"font-family:'Times New Roman', serif;\"><span style=\"font-family:Calibri, sans-serif;\">Work is performed in a typical interior/office work environment; </span></span></li>\r\n\t<li><span style=\"font-family:'Times New Roman', serif;\"><span style=\"font-family:Calibri, sans-serif;\">Work is performed in a typical interior/office work environment.</span></span></li>\r\n</ul>\r\n",
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    "legalRevisionDate": {
      "date": "2025-10-20T02:44:02.000Z",
      "timezone": "America/Chicago",
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    "primaryPhoneCountry": "US",
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    "qualificationsTitle": "Qualifications",
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