Event Setup & Facilities Assistant (Part-Time)

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  "inferred_at": "2026-06-02T10:38:21.480Z",
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    "id": "114",
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      "city": "Pittsburgh",
      "state": "Pennsylvania"
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    "departmentLabel": "Facilities and Sustainability",
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    "location": {
      "city": "Pittsburgh",
      "state": "Pennsylvania",
      "postalCode": "15213",
      "addressCountry": "United States"
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    "datePosted": "2026-02-24",
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    "description": "<p><span style=\"font-weight: bold\">TITLE:                          </span>Event Setup &amp; Facilities Assistant (Part-Time)<br><span style=\"font-weight: bold\">DEPARTMENT:         </span>Facilities<br><span style=\"font-weight: bold\">REPORTS TO:            </span>Facilities Director/Manager<br></p>\n<p><br></p>\n<p><span style=\"font-weight: bold\">GENERAL SUMMARY: </span>Under the direction of the Facilities Director/Manager, this position works<br>closely with the Events Supervisor and other event staff to ensure seamless event execution. This role<br>plays a critical part in the success of events by overseeing the setup, breakdown, and maintenance of<br>event spaces. Responsibilities include assembling and disassembling event equipment, maintaining<br>cleanliness, and ensuring all event specifications are met. Additionally, during non-peak event seasons,<br>this position assists with facility projects, housekeeping support, and off-season event preparations to<br>maintain operational efficiency.</p>\n<p><br></p>\n<p>Phipps Conservatory and Botanical Gardens is an equal opportunity employer that is committed to attracting and retaining a diverse staff. We strive to create a working environment that is inclusive, equitable and welcoming as we honor employee experiences, perspectives, and unique identities.</p>\n<p><br></p>\n<p><span style=\"font-weight: bold\">PRINCIPAL RESPONSIBILITIES AND DUTIES:</span></p>\n<ul>\n<li>Assemble, disassemble, and move event equipment, including tables, chairs, podiums, and other equipment.</li>\n<li>Ensure all event spaces are set up according to the event specifications and timelines.</li>\n<li>Clean floors prior to the set-up of an event and sweep after tearing down.</li>\n<li>Maintain general cleanliness and appearance of event spaces and storage areas.</li>\n<li>Coordinate with the Event Supervisor to ensure all requirements are met.</li>\n<li>Perform post-event teardown and ensure all equipment is properly and safely stored.</li>\n<li>Maintenance and cleaning of tables and chairs throughout season.</li>\n<li>Report any damage to Event Supervisor.</li>\n<li>Perform other duties as assigned.</li>\n</ul>\n<p><br></p>\n<p><span style=\"font-weight: bold\">Off-Season Projects:</span></p>\n<ul>\n<li>Clean and ensure proper storage of event inventory to prepare for peak event season.</li>\n<li>Help with pre-season event work of the Outdoor Garden.</li>\n<li>Assist Housekeeping team during winter show.</li>\n<li>Assist with de-lighting of trees from winter show</li>\n<li>Help with various facilities projects during non-peak event seasons, such as flagging damaged event items, taking items to and maintaining facilities storage areas.</li>\n</ul>\n<p><br></p>\n<p><span style=\"font-weight: bold\">KNOWLEDGE, SKILLS, AND ABILITIES:</span></p>\n<ul>\n<li>Strong work ethic and a drive to self-initiate.</li>\n<li>Ability to work flexible hours, including daytime, evenings, weekends, and holidays.</li>\n<li>Guest service skills and ability to interact with vendors.</li>\n</ul>\n<p><br></p>\n<p><span style=\"font-weight: bold\">QUALIFICATIONS, EDUCATION, OR EXPERIENCE:</span></p>\n<ul>\n<li>Must be able to demonstrate reliable and prompt attendance.</li>\n<li>Must be able to manage time and complete tasks on schedule and efficiently.</li>\n<li>High school diploma or equivalent.</li>\n<li>Prior experience working in event setup or facilities preferred.</li>\n<li>Driver’s license preferred but not required.</li>\n</ul>\n<p><br></p>\n<p><span style=\"font-weight: bold\">PHYSICAL, MENTAL AND SENSORY DIMENSIONS</span></p>\n<ul>\n<li>Must be able to frequently and consistently stand, walk long distances, and move, lift, or<br>push up to 50 pounds while performing a full range of motion in both indoor and outdoor<br>environments.</li>\n<li>Must be able to work in a fast-paced environment.<br></li>\n</ul>\n<p><br></p>\n<p><br></p>\n<p>Revisions, additions, or deletions to this job description may be made at any point.</p>",
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    "jobOpeningName": "Event Setup & Facilities Assistant (Part-Time)",
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    "jobOpeningShareUrl": "https://phippsconservatory.bamboohr.com/careers/114",
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