Office Manager

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    "id": "55",
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    "jobOpeningName": "Office Manager",
    "departmentLabel": "Support",
    "employmentStatusLabel": "Temporary"
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    "location": {
      "city": "Stockholm",
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      "postalCode": "11145",
      "addressCountry": "Sweden"
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    "datePosted": "2026-06-03",
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    "description": "<p><span><span>The Office Manager </span><span>is responsible for</span><span> ensuring the smooth and efficient running of day-to-day operations at Summa. This is a full-time temporary position based in our Stockholm office, starting in September 2026 (preferably, but flexible) and running until August 2027.</span></span><span> <br><br></span></p>\n<p><span style=\"font-weight: bold\"><span><span>About Summa Equity</span></span></span><span> </span></p>\n<p><span><span>Founded in 2016, Summa Equity is an investment firm focused on the thematic areas of Circularity, Energy Transition, Sustainable Food, and Tech-Enabled Resilience. Summa’s purpose is to invest to solve global challenges.  </span></span><span> <br><br></span></p>\n<p><span><span>Summa has raised close to EUR 4 billion and has made 35 platform investments across three funds to date. These investments target the critical challenges society must address, enabling the potential for long-term outperformance. </span></span><span> <br><br></span></p>\n<p><span><span>The team </span><span>operates</span><span> across Europe, with offices in Stockholm, </span><span>Oslo</span><span> and Munich. Partnerships are central to Summa’s approach, as reflected in its status as a certified B Corporation, its membership in the PRI System Stewardship Advisory Committee and the </span><span>GIIN</span><span> Investors Council, and its collaboration with the Capitals Coalition.<br></span></span><span> </span></p>\n<p><span style=\"font-weight: bold\"><span><span>About the role </span></span></span><span><span> </span></span><span> </span></p>\n<p><span><span>A highly hands-on and operational role, serving as the backbone of the Stockholm office — ensuring seamless day-to-day operations, top-tier hospitality, </span><span>and reliable support across the firm, </span><span>everything from facilities and budgets to events and</span><span> broad a</span><span>ssistance</span><span>. </span></span><span> <br><br></span></p>\n<p><span><span>We are looking for someone with a genuine service mindset, strong attention to detail, and the confidence to take ownership and initiative in a fast-paced, professional environment.</span></span><span> <br><br></span></p>\n<p><span style=\"font-weight: bold\"><span><span>Areas of responsibility include:</span></span></span><span> </span></p>\n<ul>\n<li><span><span>Ensure smooth daily operations of the Stockholm office</span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Manage office administration and supplier coordination</span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Handle invoicing and </span><span>monitor</span><span> office and social budgets</span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Coordinate food &amp; beverage and </span><span>maintain</span><span> supplies</span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Prepare meeting rooms and uphold a welcoming, professional environment</span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Plan and coordinate internal events and team gatherings</span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Manage onboarding </span><span>logistics</span><span> (IT access, equipment, subscriptions) for new employees</span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Provide administrative support to the leadership team</span></span><span> </span></li>\n</ul>\n<p><span> </span></p>\n<p><span style=\"font-weight: bold\"><span><span>Who are we looking for?</span></span></span><span> </span></p>\n<ul>\n<li><span style=\"font-size: 12pt\"><span>Fluent in Swedish and English, spoken and written</span><span> </span></span></li>\n</ul>\n<ul>\n<li><span style=\"font-size: 12pt\"><span>Experience as an Office Manager or Office Assistant in a fast-paced or service-oriented environment</span><span> </span></span></li>\n</ul>\n<ul>\n<li><span style=\"font-size: 12pt\"><span>Background in professional services or partner-led organizations (e.g. private equity, consulting, finance, or law) is an advantage</span><span> </span></span></li>\n</ul>\n<ul>\n<li><span style=\"font-size: 12pt\"><span>Hospitality or service experience is a plus</span><span> </span></span></li>\n</ul>\n<ul>\n<li><span style=\"font-size: 12pt\"><span>Structured, proactive, and solution-oriented with strong attention to detail</span><span> </span></span></li>\n<li><span style=\"font-size: 12pt\"><span>A collaborative team player with a genuine service mindset</span><span> <br></span></span></li>\n<li><span style=\"font-size: 12pt\">Able to manage multiple tasks and stakeholders simultaneously</span></li>\n<li><span style=\"font-size: 12pt\"><span>Proficient in MS Office and other administrative tools<br></span></span><span><span style=\"font-size: 10pt\"><br></span></span></li>\n</ul>\n<p><span><span>Summa offers the possibility of working in a tight-knit community with international colleagues and a sustainable mindset, as well as a unique opportunity to get insights into the private equity business and impact space.</span></span><span> <br><br></span></p>\n<p><span><span>We welcome your application </span><span>as long as</span><span> the advertisement is open. We will be reviewing applications on an ongoing basis and are unable to accept applications over e-mail. For questions about the process or role, please contact </span><span><a href=\"mailto:[email protected]\" target=\"_blank\" rel=\"noopener noreferrer\">Rebecca McVey Gillion</a>.</span></span><span> </span></p>\n<p><span> </span></p>\n<p><span><span>Do you want to learn more about Summa Equity? Please visit our website summaequity.com or find us on LinkedIn.</span></span><span> </span></p>",
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