Legal Assistant - Corporate Practice Group

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  "location": {
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  "remote_policy": "hybrid",
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    "id": "99",
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      "state": "Maine"
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    "jobOpeningName": "Legal Assistant - Corporate Practice Group",
    "departmentLabel": "Corporate",
    "employmentStatusLabel": "Full-Time"
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    "location": {
      "city": "Portland",
      "state": "Maine",
      "postalCode": "04101",
      "addressCountry": "United States"
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    "datePosted": "2026-04-07",
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    "description": "<p><span style=\"font-weight: bold\"><span><span>Legal Assistant – Corporate Practice Group</span></span></span><span> </span></p>\n<p><br></p>\n<p><span><span>At Preti Flaherty, we know that exceptional people and efficient processes drive our continued success. Our Legal Assistants are integral members of our team, providing high-level administrative and legal support to attorneys and contributing meaningfully to our client service and transactional outcomes. </span></span><span> </span></p>\n<p><br></p>\n<p><span><span>We are </span><span>seeking</span><span> a </span><span>motivated</span><span> and highly organized </span></span><span><span>Legal Assistant</span><span> to join our </span><span>Corporate Practice Group.</span><span> This position will </span><span>b</span><span>e responsible for</span><span> </span><span>preparing legal documents, </span><span>m</span><span>aintaining</span><span> </span><span>corporate records and files, and providing administrative support to our corporate attorneys. </span></span><span> </span></p>\n<p><br></p>\n<p><span><span>This is a full-time,</span><span> hourly paid,</span><span> hybrid position based in our downtown Portland, Maine office.</span></span></p>\n<p><span style=\"font-weight: bold\"><span><br></span></span></p>\n<p><span style=\"font-weight: bold\"><span><span>Key Responsibilities</span><span>:</span></span></span><span> </span></p>\n<ul>\n<li><span><span>Provide comprehensive administrative support to corporate attorneys, including scheduling meetings, </span><span>maintaining</span><span> calendars, coordinating travel, </span><span>organizing</span><span> and updating documentation files, and processing expense reports.</span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Manage and track multiple matters and </span><span>advise</span><span> attorneys / paralegals of upcoming deadlines, outstanding tasks, etc.</span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Organize and </span><span>maintain</span><span> electronic and physical real estate and corporate file</span><span>s.</span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Organize and </span><span>maintain</span><span> </span><span>attorneys’</span><span> calendars and email folders.</span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Regular and professional communication with clients, local municipalities, </span><span>registries</span><span> of </span><span>deeds;</span><span> financial institutions, etc.</span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Proofread various documents such as Deeds, Mortgages, correspondence, etc.</span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Prepare probate forms, basic tax forms, correspondence</span><span>s</span><span>, notices, and create packages of indexed documents, etc.</span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Serve as witness and/or Notary Public to in-person document executions.</span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Electronically search and file with the Registry of Deeds.</span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Provide general administrative support to attorneys and paralegals.</span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Assist</span><span> with billing, time entry, and administrative </span><span>tasks as</span><span> assigned.</span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Support attorneys in preparing closing binders, transaction checklists, and signature packets.</span></span><span> </span></li>\n</ul>\n<p><span> </span></p>\n<p><span style=\"font-weight: bold\"><span><span>Required Qualifications:</span></span></span><span> </span></p>\n<ul>\n<li><span><span>Associates</span><span> degree plus a minimum of 1 year of professional experience or an equivalent combination of education (HS Diploma/GED) plus 2-3 years of professional experience working in a comparable administrative position.</span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Strong written and verbal communication skills with exceptional attention to detail.</span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Proficiency</span><span> in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)</span><span>.</span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Excellent organizational skills and the ability to manage multiple projects and deadlines in a fast-paced environment.</span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Self-starter with strong initiative and the ability to work both independently and collaboratively as part of a team.</span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Int</span><span>erest in</span><span> working for a </span><span>l</span><span>aw firm</span><span>, preferably </span><span>with</span><span>in the corporate or transactional practice area</span><span>.</span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Commitment to discretion and integrity due to exposure to sensitive and confidential information.</span></span><span> </span><br></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-weight: bold\"><span><span>Pre</span><span>ferred Qualifications:</span></span></span><span> </span></p>\n<ul>\n<li><span><span>Bachelor's Degree preferred.</span></span></li>\n<li><span><span>Familiarity with document management systems is considered a plus.</span></span><br></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-weight: bold\"><span><span>Why Join Preti Flaherty?</span></span></span><span> </span></p>\n<p><span><span>We offer</span><span> our employees</span><span>:</span></span><span> </span></p>\n<ul>\n<li><span><span>A</span><span> collegial work environment where talent is nurtured, and professional growth is supported. </span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Competitive compensation and benefits package.</span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Exposure to sophisticated corporate, transactional, and tax work.</span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Opportunities to learn directly from experienced attorneys and staff.</span></span><span> </span></li>\n</ul>\n<p><span><br></span></p>\n<p><span><span>I</span><span>f</span><span> you </span><span>thrive in a fast-paced, dynamic, corporate office setting, and are passionate about building a career in legal work,</span><span> we invite you to apply and become part of our team!</span></span><span> </span></p>",
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