Legal Administrative Assistant

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  "location": {
    "raw": "Jacksonville, FL, US",
    "city": "Jacksonville",
    "region": "FL",
    "country": "United States",
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  "remote_policy": "remote",
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    "url": "https://staffcareers-mcguirewoods.icims.com/jobs/6785/legal-administrative-assistant/job",
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    "title": "Legal Administrative Assistant",
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    "datePosted": "2024-06-06T08:31:12.863Z",
    "description": "<h2>Overview</h2>\n<p>McGuireWoods LLP has an opening for a Legal Administrative Assistant/Legal Secretary in our Jacksonville, FL office. This position supports Practice Assistants with a variety of administrative tasks. The ideal candidate takes initiative and demonstrates strong problem-solving skills.  Administrative experience, specifically in a legal environment, is preferred. </p>\n<p> </p>\n<p>McGuireWoods, one of the world’s leading law firms, has provided legal solutions to corporate, individual and nonprofit clients since 1834. Along with excellent benefits, McGuireWoods offers most employees a hybrid remote option allowing flexibility and work-life balance. Our Applicant Disclosures describe your rights. Our Privacy Statement describes how we will process and safeguard your personal data.</p>\n<h2>Responsibilities</h2>\n<ul>\n <li>Performs administrative tasks such as answering phones, arranging meetings/calls as directed, making travel arrangements, calendaring and submitting expense reports.</li>\n <li>Provides administrative assistance in the areas of business development, budget monitoring/reporting, and docket monitoring.</li>\n <li>Prepares material for overnight/mail service deliveries.</li>\n <li>Maintains client and firm files as well as case documents.</li>\n <li>Searches, saves, and reviews Worksite electronic files for specific requests; circulate to appropriate parties per instructions.</li>\n <li>E-files in accordance with court procedures.</li>\n <li>Supports specialized billing requirements, cost reporting, and legal project expectations set by the client(s).</li>\n <li>Prepares, proofreads, and edits legal documents and correspondence.</li>\n</ul>\n<h2>Qualifications</h2>\n<ul>\n <li>Requires high school diploma or GED or an equivalent combination of education and experience.</li>\n <li>Must be proficient with Microsoft products, such as Word, Outlook, Office, and document management software; must be highly proficient in Excel.</li>\n <li>Preferred experience billing software (Elite), and expense reimbursement software (ChromeRiver).</li>\n <li>Must be highly organized, proactive, tech-savvy, able to work under pressure, and be a self-starter.</li>\n <li>Must have strong attention to detail, possess proofreading skills, ability to effectively manage relationships and work as a part of a team.</li>\n <li>Excellent communication and proofreading skills.</li>\n <li>Willingness and desire to work with innovative technology platforms - our employees also have access to Harvey, a legal-specific AI tool that reduces time spent on routine tasks, allowing you to focus on more meaningful, high-impact work.</li>\n</ul>\n<p> </p>\n<p><strong>Have more questions? Connect with a recruiter directly. </strong> #LI-ER1  </p>",
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    "validThrough": "2027-06-06T08:31:12.863Z",
    "employmentType": "FULL_TIME",
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      "name": "McGuireWoods LLP",
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    "occupationalCategory": "Administration"
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