Office Manager & Assistant to the Head of School, Deputy Head of School & Board of Directors

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    "location": {
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      "state": "British Columbia",
      "postalCode": "V7S 3H9",
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    "description": "<p><span style=\"font-size: 12pt\">Permanent, Full-Time </span><span style=\"font-size: 12pt\"><br></span><span style=\"font-size: 12pt\">Starting date: August 2026</span></p>\n<p><br><br></p>\n<p><span style=\"font-size: 12pt\">Are you an exceptional organiser, relationship-builder, and operational powerhouse who thrives in a fast-paced, purpose-driven environment?</span></p>\n<p><br><br></p>\n<p><span style=\"font-size: 12pt\">We are seeking a highly professional, proactive, and dynamic Office Manager &amp; Executive Assistant to the Head of School, Deputy Head of School &amp; Board of Directors to play a pivotal role in the daily life and leadership operations of our school community.</span></p>\n<p><br><br></p>\n<p><span style=\"font-size: 12pt\">This is far more than a traditional administrative role. It is an opportunity to become a trusted partner to senior leadership, a key contributor to school operations, and a central figure in supporting governance, communication, and community engagement across the organisation.</span></p>\n<p><span style=\"font-size: 12pt\">Reporting to the Director of Human Resources, this role combines executive support, office leadership, governance coordination, and operational management in a collaborative and mission-driven educational environment.</span></p>\n<p><br><br></p>\n<p><span style=\"font-size: 12pt; font-weight: bold\">What You’ll Do</span></p>\n<p><br><br></p>\n<p><span style=\"font-size: 12pt\">Lead School Administrative Operations</span></p>\n<p><br><br></p>\n<p><span style=\"font-size: 12pt\">You will oversee the smooth and professional operation of the school’s administrative office and front-of-house services by:</span></p>\n<ul>\n<li><span style=\"font-size: 12pt\">Providing leadership and guidance to the Receptionist and Office Services team</span></li>\n<li><span style=\"font-size: 12pt\">Coordinating school-wide administrative support services, communications, mailouts, and records management</span></li>\n<li><span style=\"font-size: 12pt\">Managing office systems, databases, emergency contact registries, and administrative workflows</span></li>\n<li><span style=\"font-size: 12pt\">Supporting office relocations and collaborating with IT and Facilities on operational logistics</span></li>\n<li><span style=\"font-size: 12pt\">Overseeing reception operations to ensure an exceptional experience for students, families, staff, and visitors</span></li>\n<li><span style=\"font-size: 12pt\">Facilitating administrative team meetings and strengthening office collaboration</span></li>\n<li><span style=\"font-size: 12pt\">Supporting health &amp; safety procedures, emergency protocols, and onboarding initiatives</span></li>\n</ul>\n<p><br><br></p>\n<p><span style=\"font-size: 12pt\">Support Executive Leadership &amp; Governance</span></p>\n<p><br><br></p>\n<p><span style=\"font-size: 12pt\">As a trusted executive partner, you will provide high-level support to the Head of School, Deputy Head of School, and Board of Directors by:</span></p>\n<ul>\n<li><span style=\"font-size: 12pt\">Managing complex executive calendars, schedules, and travel logistics</span></li>\n<li><span style=\"font-size: 12pt\">Coordinating Board meetings, retreats, AGM logistics, and executive functions</span></li>\n<li><span style=\"font-size: 12pt\">Preparing Board agendas, governance materials, reports, and official documentation</span></li>\n<li><span style=\"font-size: 12pt\">Recording and drafting formal Board minutes, motions, and resolutions</span></li>\n<li><span style=\"font-size: 12pt\">Maintaining governance records, Board directories, and committee rosters</span></li>\n<li><span style=\"font-size: 12pt\">Supporting strategic communications and public-facing governance information</span></li>\n</ul>\n<p><br><br></p>\n<p><span style=\"font-size: 12pt\">Drive Communication &amp; Coordination</span></p>\n<p><br><br></p>\n<p><span style=\"font-size: 12pt\">You will act as a key liaison across the school community and external organisations by:</span></p>\n<ul>\n<li><span style=\"font-size: 12pt\">Managing sensitive correspondence and executive communications</span></li>\n<li><span style=\"font-size: 12pt\">Coordinating with municipal, provincial, and external partners</span></li>\n<li><span style=\"font-size: 12pt\">Supporting major school-wide events and ceremonial functions</span></li>\n<li><span style=\"font-size: 12pt\">Developing efficient filing systems and improving operational processes</span></li>\n<li><span style=\"font-size: 12pt\">Ensuring the highest level of professionalism, confidentiality, and organisational excellence</span></li>\n</ul>\n<p><br><br></p>\n<p><span style=\"font-size: 12pt; font-weight: bold\">What You Bring</span></p>\n<p><br><br></p>\n<p><span style=\"font-size: 12pt\">We are looking for someone who is:</span></p>\n<ul>\n<li><span style=\"font-size: 12pt\">A highly organised, detail-oriented professional with exceptional multitasking abilities</span></li>\n<li><span style=\"font-size: 12pt\">Calm under pressure and able to anticipate needs before they arise</span></li>\n<li><span style=\"font-size: 12pt\">A collaborative and positive team player with outstanding interpersonal skills</span></li>\n<li><span style=\"font-size: 12pt\">An exceptional communicator with polished written and verbal communication abilities</span></li>\n<li><span style=\"font-size: 12pt\">Experienced in executive support, office operations, and administrative leadership</span></li>\n<li><span style=\"font-size: 12pt\">Skilled in handling highly confidential information with discretion and professionalism</span></li>\n<li><span style=\"font-size: 12pt\">Tech-savvy and highly proficient in Google Workspace and/or Microsoft Office applications</span></li>\n<li><span style=\"font-size: 12pt\">Experienced in database management, advanced document preparation, and office systems</span></li>\n<li><span style=\"font-size: 12pt\">Passionate about supporting a thriving educational environment and aligned with the school’s mission and values</span></li>\n</ul>\n<p><br><br></p>\n<p><span style=\"font-size: 12pt; font-weight: bold\">Qualifications</span></p>\n<ul>\n<li><span style=\"font-size: 12pt\">4–6 years of progressive office administration and executive support experience</span></li>\n<li><span style=\"font-size: 12pt\">Advanced organisational and prioritisation skills</span></li>\n<li><span style=\"font-size: 12pt\">Demonstrated ability to improve systems and operational efficiency</span></li>\n<li><span style=\"font-size: 12pt\">Strong technical proficiency in office software and database systems</span></li>\n<li><span style=\"font-size: 12pt\">Experience supporting senior leadership and/or Boards is considered a strong asset</span></li>\n</ul>\n<p><br><br></p>\n<p><span style=\"font-size: 12pt; font-weight: bold\">Join our Community</span></p>\n<p><span style=\"font-size: 12pt\">We are committed to fostering an inclusive and equitable workplace. We warmly welcome applications from Indigenous peoples, Black communities, racialised persons, persons with disabilities, members of the 2SLGBTQIA+ community, newcomers, and individuals from other equity-deserving groups.</span><span style=\"font-size: 12pt; font-style: italic\"><br><br></span></p>\n<p><span style=\"font-size: 12pt; font-style: italic; font-weight: bold\">Compensation &amp; Benefits</span></p>\n<p><span style=\"font-size: 12pt\">We provide a comprehensive and competitive benefits package designed to support your well-being and professional growth. Our offerings for permanent employees include extended health coverage with dental and vision benefits, an annual 8% RRSP contribution (no matching required) and financial support for continuing education to foster your professional development. You’ll also have access to both short and long-term disability insurance, as well as mental wellness resources, including Employee Assistance Programs (EAP). Stay active and healthy with access to our fitness center, personal trainer, and group classes. We also encourage team building through numerous social events held throughout the year. Additionally, enjoy chair massages and other exclusive perks, along with paid leave for sick days, a personal day, and a volunteer day.</span></p>\n<p><br><br></p>\n<p><span style=\"font-size: 12pt\">The salary range for this position is $80,000 to 90,000.</span></p>\n<p><br><br></p>\n<p><span style=\"font-size: 12pt; font-style: italic\">The final salary offer will be determined based on the candidate's qualifications and relevant experience in accordance with BC labour laws and company policies.</span></p>\n<p><br><br></p>\n<p><span style=\"font-size: 12pt\"><span style=\"font-weight: bold\">How to Apply:</span> Resumes and cover letters should be submitted through</span><a href=\"https://mulgrave.bamboohr.com/careers?source=aWQ9OA==\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"font-size: 12pt\"> Mulgrave Careers </span></a><span style=\"font-size: 12pt\">by June 5, 2026. Visit our </span><a href=\"https://www.mulgrave.com/\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"font-size: 12pt\">website</span></a><span style=\"font-size: 12pt\"> to learn more about Mulgrave and to view the full job description. There is no public transportation to the School. Applicants must provide their own transportation.  </span></p>\n<p><br></p>\n<p><span style=\"font-size: 12pt\">This posting will remain open until the position is filled. We appreciate the interest of all applicants and encourage qualified applicants to apply as soon as possible, as applications will be reviewed as they arrive. </span><span style=\"font-size: 12pt\"> </span></p>\n<p><br></p>\n<p><span style=\"font-size: 12pt\">We can’t wait to meet you!</span></p>",
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