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Documentation Specialist-Intern

91186510 F89c 431c A1b3 0c8e2a7caac0 19000101 000001 · Rochester, NY, US, Rochester, NY · Deleted · $20–$23 / hour · ADP Workforce Now Recruiting

Job facts

FieldValue
Company91186510 F89c 431c A1b3 0c8e2a7caac0 19000101 000001
TitleDocumentation Specialist-Intern
Normalized title-
Department / team-
LocationRochester, NY, United States
Work model-
Employment type-
Salary$20–$23 / hour
Statusdeleted
ATS providerADP Workforce Now Recruiting
Posted / first seen2025-10-08 / 2026-05-31
Changed / last seen2026-06-05 / 2026-06-03

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Linked records

Company91186510 F89c 431c A1b3 0c8e2a7caac0 19000101 000001
Sourceae53d657-6cb5-47ee-9224-7b8c58691b48
ATS providerADP Workforce Now Recruiting

Description

About the Role: The Documentation Specialist-Intern plays a critical role in supporting the Quality Department by managing, maintaining, and continuously improving the Quality Management System (QMS). This position ensures that all quality documentation is accurate, compliant, and accessible, and that document control processes align with regulatory requirements and internal standards. This position is part-time/temporary at approximately 20 hours per week. Key Responsibilities and Duties: Document Control & Management Maintain and organize QMS documentation including policies, procedures, work instructions, forms, and records. Ensure timely review, revision, approval, and distribution of controlled documents. Manage document lifecycle using electronic document management systems (EDMS). Quality System Support Collaborate with cross-functional teams to ensure documentation supports quality objectives and compliance. Assist in internal and external audits by providing required documentation and records. Monitor and report on document compliance metrics and trends. Continuous Improvement Identify opportunities to streamline documentation processes and improve system efficiency. Support the implementation of QMS improvements and corrective actions related to documentation. Participate in quality initiatives and projects to enhance overall system performance. Training & Communication Provide guidance and training to staff on document control procedures and QMS requirements. Communicate changes in documentation and QMS updates effectively across departments. Perform other duties as assigned. Experience/Education/Skills:· Associate or bachelor’s degree in a related field preferred (e.g., Quality, Business Administration, Life Sciences). Candidates without a degree may also be considered with 5+ years of directly related experience in documentation control or quality systems. 2+ years of experience in documentation control or quality systems, preferably in a regulated industry. Strong ability to work independently and collaboratively in a fast-paced environment. Technical writing experience preferred. Perform accurate and efficient document creation and formatting using strong typing skills. Strong understanding of QMS standards (e.g., ISO 9001:2015). Proficiency with document management systems, SharePoint, and Microsoft Office Suite. Excellent attention to detail, organizational, and communication skills. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly required to stand and sit; demonstrate manual dexterity; reach with hands and arms and talk and hear. The employee is occasionally required to stand and walk. Specific vision abilities required by this job include close vision and ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work Environment: Office environment with some production exposure. PPE to include hearing protection, gloves, safety glasses, proper footwear, etc. is provided and required. Work Hours: To be Determines-estimated at 20 hours per week Travel · Local Travel (5-10%): Required for Quality support at local vendors. Preferred Qualifications: Familiarity with non-durable goods manufacturing terminology and processes. Experience with document control software or content management systems. Knowledge of regulatory requirements relevant to manufacturing documentation (e.g., ISO standards). Previous internship or work experience in a manufacturing or technical documentation role. Basic understanding of quality management systems and compliance documentation. Responsibilities: Assist in drafting, editing, and formatting technical documents, manuals, and standard operating procedures (SOPs) related to manufacturing processes. Organize and maintain document repositories to ensure easy retrieval and version control of all manufacturing documentation. Collaborate with engineering, quality assurance, and production teams to gather accurate information and update documentation accordingly. Support compliance efforts by ensuring all documents meet regulatory and company standards for accuracy and completeness. Participate in audits and reviews of documentation to identify gaps and recommend improvements. Skills: The required skills such as strong written communication and proficiency with Microsoft Office are essential for creating clear, accurate, and well-organized documentation that supports manufacturing operations. Attention to detail ensures that all documents are error-free and compliant with industry standards, which is critical in a regulated manufacturing environment. Collaboration skills enable effective communication with cross-functional teams to gather necessary information and update documents promptly. Preferred skills like familiarity with document control software and regulatory knowledge enhance the ability to manage complex documentation workflows and ensure compliance with quality standards. Together, these skills facilitate the production of high-quality documentation that supports operational efficiency and regulatory adherence on a daily basis. QED Technologies is an Equal Opportunity Employer

Full job record

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Source IDae53d657-6cb5-47ee-9224-7b8c58691b48
Board IDae53d657-6cb5-47ee-9224-7b8c58691b48
Provideradp_workforcenow
Provider Job Key578824
TitleDocumentation Specialist-Intern
Normalized Title—
Statusdeleted
Activeno
Location TextRochester, NY, US, Rochester, NY
Department—
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Employment Type—
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CountryUnited States
RegionNY
CityRochester
Salary Raw20 To 23 (USD) Hourly
Salary Min20
Salary Max23
Salary CurrencyUSD
Salary Periodhour
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First Seen At2026-05-31 18:49:24Z
Last Seen At2026-06-03 10:01:07Z
Last Checked At2026-06-05 03:11:11Z
Last Changed At2026-06-05 03:11:11Z
Inactive At2026-06-05 03:11:11Z
Source Posted At2025-10-08 00:25:00Z
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    "requisitionDescription": "<div><div><p><strong><span style=\"font-family: arial,sans-serif;\">About the Role:</span></strong></p><p><span style=\"color: rgb(0, 0, 0); font-family: arial, sans-serif; font-size: 14px; font-style: normal; font-variant-ligatures: normal; font-variant-caps: normal; font-weight: 400; letter-spacing: normal; orphans: 2; text-align: start; text-indent: 0px; text-transform: none; widows: 2; word-spacing: 0px; -webkit-text-stroke-width: 0px; white-space: normal; text-decoration-thickness: initial; text-decoration-style: initial; text-decoration-color: initial; float: none; display: inline !important;\" id=\"isPasted\">The Documentation Specialist-Intern plays a critical role in supporting the Quality Department by managing, maintaining, and continuously improving the Quality Management System (QMS). This position ensures that all quality documentation is accurate, compliant, and accessible, and that document control processes align with regulatory requirements and internal standards.</span></p><p><span id=\"isPasted\">This position is part-time/temporary at approximately 20 hours per week.&nbsp;</span></p><p style='color: rgb(0, 0, 0); font-family: \"Times New Roman\"; font-size: medium; font-style: normal; font-variant-ligatures: normal; font-variant-caps: normal; font-weight: 400; letter-spacing: normal; orphans: 2; text-align: start; text-indent: 0px; text-transform: none; widows: 2; word-spacing: 0px; -webkit-text-stroke-width: 0px; white-space: normal; text-decoration-thickness: initial; text-decoration-style: initial; text-decoration-color: initial;' id=\"isPasted\"><span style=\"font-family: arial, sans-serif; font-size: 14px;\">Key Responsibilities and Duties:</span></p><ul><li style=\"font-family: arial, sans-serif; font-size: 14px;\">Document Control &amp; Management<ul style=\"font-family: initial; font-size: initial;\"><li style=\"color: rgb(0, 0, 0); font-family: arial, sans-serif; font-size: 14px; font-style: normal; font-variant-ligatures: normal; font-variant-caps: normal; font-weight: 400; letter-spacing: normal; orphans: 2; text-align: start; text-indent: 0px; text-transform: none; widows: 2; word-spacing: 0px; -webkit-text-stroke-width: 0px; white-space: normal; text-decoration-thickness: initial; text-decoration-style: initial; text-decoration-color: initial;\">Maintain and organize QMS documentation including policies, procedures, work instructions, forms, and records.</li><li style=\"color: rgb(0, 0, 0); font-family: arial, sans-serif; font-size: 14px; font-style: normal; font-variant-ligatures: normal; font-variant-caps: normal; font-weight: 400; letter-spacing: normal; orphans: 2; text-align: start; text-indent: 0px; text-transform: none; widows: 2; word-spacing: 0px; -webkit-text-stroke-width: 0px; white-space: normal; text-decoration-thickness: initial; text-decoration-style: initial; text-decoration-color: initial;\">Ensure timely review, revision, approval, and distribution of controlled documents.</li><li style=\"color: rgb(0, 0, 0); font-family: arial, sans-serif; font-size: 14px; font-style: normal; font-variant-ligatures: normal; font-variant-caps: normal; font-weight: 400; letter-spacing: normal; orphans: 2; text-align: start; text-indent: 0px; text-transform: none; widows: 2; word-spacing: 0px; -webkit-text-stroke-width: 0px; white-space: normal; text-decoration-thickness: initial; text-decoration-style: initial; text-decoration-color: initial;\">&nbsp;Manage document lifecycle using electronic document management systems (EDMS).</li></ul></li><li style=\"color: rgb(0, 0, 0); font-family: arial, sans-serif; font-size: 14px; font-style: normal; font-variant-ligatures: normal; font-variant-caps: normal; font-weight: 400; letter-spacing: normal; orphans: 2; text-align: start; text-indent: 0px; text-transform: none; widows: 2; word-spacing: 0px; -webkit-text-stroke-width: 0px; white-space: normal; text-decoration-thickness: initial; text-decoration-style: initial; text-decoration-color: initial;\">Quality System Support<ul style=\"font-family: initial; font-size: initial;\"><li style=\"color: rgb(0, 0, 0); font-family: arial, sans-serif; font-size: 14px; font-style: normal; font-variant-ligatures: normal; font-variant-caps: normal; font-weight: 400; letter-spacing: normal; orphans: 2; text-align: start; text-indent: 0px; text-transform: none; widows: 2; word-spacing: 0px; -webkit-text-stroke-width: 0px; white-space: normal; text-decoration-thickness: initial; text-decoration-style: initial; text-decoration-color: initial;\">Collaborate with cross-functional teams to ensure documentation supports quality objectives and compliance.</li><li style=\"color: rgb(0, 0, 0); font-family: arial, sans-serif; font-size: 14px; font-style: normal; font-variant-ligatures: normal; font-variant-caps: normal; font-weight: 400; letter-spacing: normal; orphans: 2; text-align: start; text-indent: 0px; text-transform: none; widows: 2; word-spacing: 0px; -webkit-text-stroke-width: 0px; white-space: normal; text-decoration-thickness: initial; text-decoration-style: initial; text-decoration-color: initial;\">Assist in internal and external audits by providing required documentation and records.</li><li style=\"color: rgb(0, 0, 0); font-family: arial, sans-serif; font-size: 14px; font-style: normal; font-variant-ligatures: normal; font-variant-caps: normal; font-weight: 400; letter-spacing: normal; orphans: 2; text-align: start; text-indent: 0px; text-transform: none; widows: 2; word-spacing: 0px; -webkit-text-stroke-width: 0px; white-space: normal; text-decoration-thickness: initial; text-decoration-style: initial; text-decoration-color: initial;\">&nbsp;Monitor and report on document compliance metrics and trends.</li></ul></li><li style=\"color: rgb(0, 0, 0); font-family: arial, sans-serif; font-size: 14px; font-style: normal; font-variant-ligatures: normal; font-variant-caps: normal; font-weight: 400; letter-spacing: normal; orphans: 2; text-align: start; text-indent: 0px; text-transform: none; widows: 2; word-spacing: 0px; -webkit-text-stroke-width: 0px; white-space: normal; text-decoration-thickness: initial; text-decoration-style: initial; text-decoration-color: initial;\">Continuous Improvement<ul style=\"font-family: initial; font-size: initial;\"><li style=\"color: rgb(0, 0, 0); font-family: arial, sans-serif; font-size: 14px; font-style: normal; font-variant-ligatures: normal; font-variant-caps: normal; font-weight: 400; letter-spacing: normal; orphans: 2; text-align: start; text-indent: 0px; text-transform: none; widows: 2; word-spacing: 0px; -webkit-text-stroke-width: 0px; white-space: normal; text-decoration-thickness: initial; text-decoration-style: initial; text-decoration-color: initial;\">Identify opportunities to streamline documentation processes and improve system efficiency.</li><li style=\"color: rgb(0, 0, 0); font-family: arial, sans-serif; font-size: 14px; font-style: normal; font-variant-ligatures: normal; font-variant-caps: normal; font-weight: 400; letter-spacing: normal; orphans: 2; text-align: start; text-indent: 0px; text-transform: none; widows: 2; word-spacing: 0px; -webkit-text-stroke-width: 0px; white-space: normal; text-decoration-thickness: initial; text-decoration-style: initial; text-decoration-color: initial;\">Support the implementation of QMS improvements and corrective actions related to documentation.</li><li style=\"color: rgb(0, 0, 0); font-family: arial, sans-serif; font-size: 14px; font-style: normal; font-variant-ligatures: normal; font-variant-caps: normal; font-weight: 400; letter-spacing: normal; orphans: 2; text-align: start; text-indent: 0px; text-transform: none; widows: 2; word-spacing: 0px; -webkit-text-stroke-width: 0px; white-space: normal; text-decoration-thickness: initial; text-decoration-style: initial; text-decoration-color: initial;\">Participate in quality initiatives and projects to enhance overall system performance.</li></ul></li><li style=\"color: rgb(0, 0, 0); font-family: arial, sans-serif; font-size: 14px; font-style: normal; font-variant-ligatures: normal; font-variant-caps: normal; font-weight: 400; letter-spacing: normal; orphans: 2; text-align: start; text-indent: 0px; text-transform: none; widows: 2; word-spacing: 0px; -webkit-text-stroke-width: 0px; white-space: normal; text-decoration-thickness: initial; text-decoration-style: initial; text-decoration-color: initial;\">Training &amp; Communication<ul style=\"font-family: initial; font-size: initial;\"><li style=\"color: rgb(0, 0, 0); font-family: arial, sans-serif; font-size: 14px; font-style: normal; font-variant-ligatures: normal; font-variant-caps: normal; font-weight: 400; letter-spacing: normal; orphans: 2; text-align: start; text-indent: 0px; text-transform: none; widows: 2; word-spacing: 0px; -webkit-text-stroke-width: 0px; white-space: normal; text-decoration-thickness: initial; text-decoration-style: initial; text-decoration-color: initial;\">&nbsp;Provide guidance and training to staff on document control procedures and QMS requirements.</li><li style=\"color: rgb(0, 0, 0); font-family: arial, sans-serif; font-size: 14px; font-style: normal; font-variant-ligatures: normal; font-variant-caps: normal; font-weight: 400; letter-spacing: normal; orphans: 2; text-align: start; text-indent: 0px; text-transform: none; widows: 2; word-spacing: 0px; -webkit-text-stroke-width: 0px; white-space: normal; text-decoration-thickness: initial; text-decoration-style: initial; text-decoration-color: initial;\">Communicate changes in documentation and QMS updates effectively across departments.</li><li style=\"color: rgb(0, 0, 0); font-family: arial, sans-serif; font-size: 14px; font-style: normal; font-variant-ligatures: normal; font-variant-caps: normal; font-weight: 400; letter-spacing: normal; orphans: 2; text-align: start; text-indent: 0px; text-transform: none; widows: 2; word-spacing: 0px; -webkit-text-stroke-width: 0px; white-space: normal; text-decoration-thickness: initial; text-decoration-style: initial; text-decoration-color: initial;\">Perform other duties as assigned.</li></ul></li></ul><p><span style=\"font-family: arial, sans-serif; font-size: 14px;\"><strong>Experience/Education/Skills:&middot;</strong>&nbsp;</span></p><ul><li style=\"font-family: arial, sans-serif; font-size: 14px;\">Associate or bachelor&rsquo;s degree in a related field preferred (e.g., Quality, Business Administration, Life Sciences). Candidates without a degree may also be considered with 5+ years of directly related experience in documentation control or quality systems.</li><li style=\"font-family: arial, sans-serif; font-size: 14px;\">2+ years of experience in documentation control or quality systems, preferably in a regulated industry.</li><li style=\"font-family: arial, sans-serif; font-size: 14px;\">Strong ability to work independently and collaboratively in a fast-paced environment.</li><li style=\"font-family: arial, sans-serif; font-size: 14px;\">Technical writing experience preferred.</li><li style=\"font-family: arial, sans-serif; font-size: 14px;\">Perform accurate and efficient document creation and formatting using strong typing skills.</li><li style=\"font-family: arial, sans-serif; font-size: 14px;\">Strong understanding of QMS standards (e.g., ISO 9001:2015).</li><li style=\"font-family: arial, sans-serif; font-size: 14px;\">Proficiency with document management systems, SharePoint, and Microsoft Office Suite.</li><li style=\"font-family: arial, sans-serif; font-size: 14px;\">Excellent attention to detail, organizational, and communication skills.</li></ul><p><span style=\"font-family: arial, sans-serif; font-size: 14px;\"><br><strong>Physical Demands:</strong><br></span></p><p><span style=\"font-family: arial, sans-serif; font-size: 14px;\">The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.<br>While performing the duties of this Job, the employee is regularly required to stand and sit; demonstrate manual dexterity; reach with hands and arms and talk and hear. The employee is occasionally required to stand and walk. Specific vision abilities required by this job include close vision and ability to adjust focus.<br>Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.<br></span></p><p><span style=\"font-family: arial, sans-serif; font-size: 14px;\"><strong>Work Environment:</strong></span></p><ul><li style=\"font-size: 14px;\"><span style=\"font-family: arial, sans-serif;\">Office environment with some production exposure.</span></li><li style=\"font-size: 14px;\"><span style=\"font-family: arial, sans-serif;\">PPE to include hearing protection, gloves, safety glasses, proper footwear, etc. is provided and required.</span></li></ul><p><span style=\"font-family: arial, sans-serif; font-size: 14px;\"><strong>Work Hours:</strong><br>To be Determines-estimated at 20 hours per week<br></span></p><p><span style=\"font-family: arial, sans-serif; font-size: 14px;\"><strong>Travel</strong><br>&middot; Local Travel (5-10%): Required for Quality support at local vendors.</span></p><p><span style=\"font-family: arial, sans-serif; font-size: 14px;\"><strong>Preferred Qualifications:</strong></span></p><ul><li style=\"font-family: arial, sans-serif; font-size: 14px;\">Familiarity with non-durable goods manufacturing terminology and processes.</li><li style=\"font-family: arial, sans-serif; font-size: 14px;\">Experience with document control software or content management systems.</li><li style=\"font-family: arial, sans-serif; font-size: 14px;\">Knowledge of regulatory requirements relevant to manufacturing documentation (e.g., ISO standards).</li><li style=\"font-family: arial, sans-serif; font-size: 14px;\">Previous internship or work experience in a manufacturing or technical documentation role.</li><li style=\"font-family: arial, sans-serif; font-size: 14px;\">Basic understanding of quality management systems and compliance documentation.</li></ul><p><span style=\"font-family: arial, sans-serif; font-size: 14px;\"><strong>Responsibilities:</strong></span></p><ul><li style=\"font-family: arial, sans-serif; font-size: 14px;\">Assist in drafting, editing, and formatting technical documents, manuals, and standard operating procedures (SOPs) related to manufacturing processes.</li><li style=\"font-family: arial, sans-serif; font-size: 14px;\">Organize and maintain document repositories to ensure easy retrieval and version control of all manufacturing documentation.</li><li style=\"font-family: arial, sans-serif; font-size: 14px;\">Collaborate with engineering, quality assurance, and production teams to gather accurate information and update documentation accordingly.</li><li style=\"font-family: arial, sans-serif; font-size: 14px;\">Support compliance efforts by ensuring all documents meet regulatory and company standards for accuracy and completeness.</li><li style=\"font-family: arial, sans-serif; font-size: 14px;\">Participate in audits and reviews of documentation to identify gaps and recommend improvements.</li></ul><p><span style=\"font-family: arial, sans-serif; font-size: 14px;\"><strong>Skills:</strong></span></p><p><span style=\"font-family: arial, sans-serif; font-size: 14px;\">The required skills such as strong written communication and proficiency with Microsoft Office are essential for creating clear, accurate, and well-organized documentation that supports manufacturing operations. Attention to detail ensures that all documents are error-free and compliant with industry standards, which is critical in a regulated manufacturing environment. Collaboration skills enable effective communication with cross-functional teams to gather necessary information and update documents promptly. Preferred skills like familiarity with document control software and regulatory knowledge enhance the ability to manage complex documentation workflows and ensure compliance with quality standards. Together, these skills facilitate the production of high-quality documentation that supports operational efficiency and regulatory adherence on a daily basis.</span></p><p><span style=\"font-size: 14px;\"><br></span></p><p><span style=\"font-family: arial, sans-serif; font-size: 14px;\">QED Technologies is an Equal Opportunity Employer</span></p></div></div>\n",
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